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July 20, 2015 at 7:00 PM - Regular Meeting

Description:  Board of Education:
____ President Wasserman
____ Vice President Brandstadt
____ Secretary Baker
____ Treasurer Singer
____ Member Frazee
____ Member Gorton
____ Member McFarland

Central Staff:
Mr. Sharrow, Superintendent
Mr. Cooper, Associate Superintendent: Finance/Facilities/Operations
Mr. Brutyn, Associate Superintendent: Curriculum/Instruction/Assessment
2.1. Approval of the Meeting Minutes from the June 22, 2015 Regular Meeting.
2.2. The following staff members have announced their resignation effective as of the dates indicated:
Description:  <> Deborah Digsby, Paraprofessional, Jefferson Middle School, June 29, 2015
<> Jill Dillon, Speech Therapist, Special Services, July 1, 2015
<> Chelsea Manasian, School Psychologist, Special Services, June 28, 2015
<> Robert Paris, Director of Special Services, July 23, 2015
<> Melissa Thompson, Paraprofessional, Northeast Middle School, July 1, 2015
2.3. The following books were presented for the 28-day period of examination on June 8. These books will be used for IB Theory of Knowledge SLA .3.The administration recommends approval of these books.  If approved, these purchases are contingent on the available funding as approved in the 2015-16 budget.
Description:  <> Title: Theory of Knowledge for the IB Diploma; Authors: Alchin, Henly; Publisher:  Hodder Education; Copyright:  2014
<> Title: Theory of Knowledge for the IB Diploma 3rd Ed. Teaching & Learning Resources; Authors: Alchin, Henly; Publisher: Hodder Education; Copyright:  2015
2.4. Adoption of Michigan School Code Articles 105/105C (Schools of Choice)
Description:  The administration requests approval from the Board of Education to continue accepting Nonresident Schools of Choice students.  This applies to nonresident students from other districts within the Midland County Educational Service Agency (Meridian, Bullock Creek and Coleman) and to nonresident students from contiguous intermediate districts (Bay-Arenac, Clare-Gladwin, Gratiot-Isabella, and Saginaw).

There will be two application periods each year: from February to September for students who wish to enroll for the new school year, and during January for second semester enrollment.  Information will be made available to parents at the end of the first semester and the beginning of the second semester for the fall enrollment process. 

As specified by law, in situations in which a special education student from a contiguous intermediate district wishes to enroll, it is required that there be a written agreement between the district of residence and the Midland Public Schools to specify the responsibility for paying the special education costs
for the student. 

Nonresident students who enroll in the Midland Public Schools through this process can maintain their attendance until they graduate and they pay no tuition.  Nonresident students who enroll at different times of the school year will be required to pay tuition.
2.5. Legal Invoices for Payment
Description:  Approval is requested to authorize payment for the following invoices:
<> Thrun, $2,689.00, June 25, 2015, Professional Legal Fees
3.1. Michigan High School Athletic Association (M. Sharrow)
Description:  The Michigan Attorney General ruled in 1977 that the Michigan High School Athletic Association (MHSAA) is a private organization, and therefore, cannot be delegated governmental authority to regulate public school athletics. However, a school district may join the Association and may adopt the Association's rules as its own. The school district must then accept the responsibility to enforce these rules in the district. The Midland secondary schools have long been members of the MHSAA.

A copy of the minutes of the May 2015 meeting of the Representative Council of the MHSAA, which provides information on athletic changes for the 2015-16 school year, has also been provided.

The administration recommends that the Board
<>Approve membership in the MHSAA for the four Midland secondary schools again in 2015-16.
<>Adopt the rules of the MHSAA as published in its current HANDBOOK and qualifications as published in the Bulletin with above changes, to govern athletic competitions in the Midland Public Schools in 2015-16.
<>Accept the responsibility of enforcing these rules for the Midland Schools. A formal resolution embodying these recommendations is attached. A roll call vote of the Board will be taken; the Board's secretary is authorized to sign the resolution if approved.
3.2. Proposed Michigan Association of School Boards (MASB) 2015-16 Delegate and Alternate (G. Wasserman)
Description:  2014-15:  John Kaminski, Delegate; Pamela Singer, Alternate
2015-16:  ____________, Delegate; ____________, Alternate
3.3. Controls System Contractor (M. Sharrow)
Description:  On July 9, 2015, formal bids were received for a controls system contractor.  It is recommended that the District accept the low bid of Metro Controls, Inc. for $31,045 for software install and middle school boiler controls.  This work is part of the Bond Projects utilizing Series 1 Bonds approved by the State of Michigan Department of Treasury and passed by Midland Public Schools' voters.
3.4. Middle School computer carts (M. Sharrow)
Description:  Administration is seeking approval to deliver a purchase order to Trivalent Group of Mt. Pleasant, MI for $292,352.00 to purchase 168 Earthwalk FlexCart 16.2 carts for the student enhanced access computers at both middle schools. The pricing on these carts is sole source pricing as Trivalent is the only educational reseller of these carts for this region. The carts will be used to both secure and recharge the student laptops as they stay in the classroom when students aren’t using them on nights and weekends. The expenditure is part of the series one technology bond money that was budgeted for the 2015-2016 school year.
3.5. District servers purchase (M. Sharrow)
Description:  Administration is seeking approval to deliver a purchase order to Trivalent Group of Mt. Pleasant, MI for $65,857.68 to purchase 5 HP ProLiant DL380 G9 servers. These servers will replace the 5 oldest servers that run our virtual server farm. The existing servers are 5 years old and have been running non-stop with a very heavy load for that entire time. These servers will replace existing capacity as well as provide extra capacity for new projects such as building automation and building security. This pricing is bid by the Western States Contracting Alliance (WSCA) of which the State of Michigan is a member. Midland Public Schools is able to use the approved Hewlett-Packard WSCA agreement as a governmental entity of Michigan. This expenditure is being paid for from the technology bond and is part of the series one technology bond money that was budgeted for the 2015-2016 school year.
3.6. District software purchase (M. Sharrow)
Description:  Administration is seeking approval to deliver a purchase order to Netech of Wixom, MI for $25,792.20 for Cisco Identity Services Engine (ISE) server software and 4500 client licenses for that software. This will allow our wireless network to help manage all of the existing wireless devices that MPS owns as well as the new purchases this summer. ISE will help provision wireless connections for all devices as well as ensure that devices are automatically placed in the appropriate network with the appropriate quality of service assigned to them. The pricing provided is REMC bid pricing and follows Board purchasing policy.
4.1. 2015 Scholarships Presented to MPS Students (M. Sharrow)
Description:  2015 Midland Public Schools' graduates were offered more than $11 million in scholarships. A listing of some local scholarship recipients is included in your board packet. The list will be posted on the district website.
5. REQUESTS TO ADDRESS THE BOARD: No hearings have been requested.
Description:  Study Committee Chair: Pam Singer; Staff Resource Person:  Mr. Cooper
6.1. Finance, Facilities and Operations (FFO) Study Committee Minutes from July 13, 2015 (Ms. Singer, Chair)
6.2. For Information: Gifts totaling $10,800.
Description:  <> $ 1,740.00 designated for Plymouth Elementary School in memory and honor of Ann Hoerauf
<> $ 1,000.00 for science experiments during Eastlawn summer school from the Eastlawn Elementary Student Supplemental Education Endowment Fund at the Midland Area Community Foundation
<> $3,000.00 from the Dow Chemical community Gives Fund at the Midland Area Community Foundation for the following Midland High expenses: $1,000--hockey team ice time; $1,000--girls volleyball fees and equipment; $1,000--boys golf fees
<> $ 5,060.00 for H. H. Dow High Athletics from the H. H. Dow High School Athletic Booster Club as follows: $280--cheer camp scholarships; $900--pom camp expenses; $600--pom camp scholarships; $280--cheer camp scholarships; $3,000--pom uniforms
6.3. For Information: The following donations of items have occurred:
Description:  <> Kohler and Campbell Piano from Ms. Collette Bouwhuis
<> King 602 Cornet (serial #820903) from Ms. Amie Munger
<> Gemeinhardt 2SP Flute (serial #170137) from Ms. Linda Spears
<> Bach Trombone (serial #B62542) from Mr. Jim Fulkerson
<> Yahama Trombone (serial #327288) from Ms. Cyndi Bixler
<> Dutcher 1929 Violin from Ms. Jackie Strecker
6.4. For Action:  Purchase of 85 Midland High Music Uniforms
Description:  Midland High School chose to continue with DeMoulin in order to match uniforms previously purchased in design, color, quality, and durability. This second phase of replacement uniforms will help insure that the MHS Marching Band will have a sharp uniform appearance on the field, rather than a contrast of newer and older uniforms. The funding for this purchase will come from money already donated and held at the Midland Area Community Foundation -  Looking Sharp Fund.
Description:  Study Committee Chair: Scott McFarland; Staff Resource Person: Mr. Sharrow
7.1. For Information: The Board and staff extend their deepest sympathy to the family of Mr. Paul Cronkright, who passed away on July 2.  Mr. Cronkright had been a member of the Dow High Charger staff as a paraprofessional for approximately 8 years.  He began his employment with MPS in 2000 as a custodian and then moved into his Dow High paraprofessional position in 2007. Mr. Cronkright was a treasured member of the Charger team.
7.2. For Information:  Mr. Douglas Mason from the Midland Public Schools' Skilled Trades Department has announced his retirement effective August 31, 2015.
8.1. For Information: Letters from the Board of Education or the school system to:
Description:  Woodcrest Elementary PTO
Michigan Baseball Foundation, Inc.
Midland Area Chamber Foundation
Midland Area Community Foundation
Mr. Arnold Kolb
8.2. For Information:  FOIA Requests has been  received from:
Description:  <> Jeff Thomas requesting costs associated with the bond.
<>  Lonnie Scott, Progress Michigan, requesting communications/emails between employee Robert Mroczek and the Mackinaw Center for Public Policy between Jan. 1, 2013 and July 13, 2015.
Description:  The following is a listing of scheduled meetings or activities of the Board of Education. All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted:
<> August 17, 2015
<> September 21, 2015
<> October 19, 2015
<> November 16, 2015
<> December 14, 2015

Tentative Meetings for January-June 2016
(Action will take place on these meeting dates at the January 18 Organizational Meeting)
<> January 18, 2016 (Organizational meeting)
<> February 15, 2016
<> March 21, 2016
<> April 18, 2016 (Budget Workshop)
<> May 16, 2016
<> June 13, 2016
<> June 27, 2016
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
10.1. Hearing from Board Members
10.2. Announcements from Superintendent Sharrow
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