April 10, 2023 at 6:00 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. COMMUNICATIONS FROM CITIZENS

4. QUESTIONS REGARDING THE CONSENT AGENDA

5. PRESENTATION ITEM

5.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

5.A.1. Budget Workshop Session Three: Presentation including: Preliminary Revenue, Expenditures, and Compensation Plan. This is the third of four budget work sessions scheduled.

6. DISCUSSION ITEMS

6.A. Consider All Matters related to Student Services, Facilities, and Operations, including but not limited to reports, finances, and/or proposals.

6.A.1. New Extracurricular Organizations: Discussion on the approval of adding UIL soccer program (Grades 7-8) to Irma Marsh Middle School.

6.B. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

6.B.1. Board Policy Update 120: Dr. Myrna Blanchard, Director of Talent Acquisition and Policy has provided a link to Policy Update 120 with recommended LOCAL policy changes to: CB(LOCAL): State and Federal Revenue Resources- Federal Awards; CKC(LOCAL): Emergency Operations Plan; DC(LOCAL): Employment Practices-Employment of Contractual Personnel; FNG(LOCAL): Complaints- Other Complaint Processes; FO(LOCAL): Corporal Punishment, Physical Restraint, Video and Audio Monitoring.

7. CLOSED SESSION
"The board may retire to closed session at any time between opening and adjourning the meeting for the purpose of deliberating business authorized by the Texas Open Meeting Act, Texas Government Code Section 551.001 et. Seq. Action, if any, will be taken in open session. Specifically:

7.A. Section 551.071  Consultation with Attorney

7.B. Section 551.072  Deliberation Regarding Real Property (Purchase, Exchange, Lease or Value)

7.C. Section 551.074  Personnel Matters (Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, Dismissal, Complaint)

7.D. Section 551.0821  Personally Identifiable Information about Public School Student
 

8. ROUTINE BUSINESS

8.A. Pledges of Allegiance to the American and Texas Flags

8.B. School Officials Present

8.C. Campus Recognition: Cathy Williams, Principal at Castleberry High School, will introduce the students who will be recognizing how staff, students, and parents are Better Together at CHS and in CTE.

8.D. Recognition of Guests: Nicole McDorman, Elementary Science Coordinator, and Marcey Cogar, Secondary Science Coordinator, will recognize the 2022-2023 Science Fair Winners.

9. CONSENT AGENDA

9.A. Consider Approval of Board Minutes from March 6, 2023, for a Regular Meeting.

9.B. Consider Approval of extending Hankins, Eastup, Deaton, Tonn and Seay to provide auditing services to CISD for Fiscal Year 2023: Castleberry ISD continues to have a good working relationship with Hankins, Eastup, Deaton, Tonn and Seay. Administration recommends extending the agreement with Hankins, Eastup, Deaton, Tonn and Seay for the fourth one (1) year extension for the 2023 fiscal year audit.

9.C. Consider Approval of Child Nutrition Department renovations and equipment not to exceed $659,000.00 for the Castleberry High School and Gary S. Jones Administration Building. Funding Source: Child Nutrition.

9.D. Consider Approval of the Renewal of the Food Service Management Contract with SODEXO for one additional year. As required by the Texas Department of Agriculture, the District accepted proposals for this service in the Spring of 2022. The mandated term of the contract was for one year with four one-year renewal options. Administration recommends extending the agreement with SODEXO for the first one (1) year extension for the 2023.2024 school year.

10. ACTION ITEMS

10.A. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

10.A.1. Consider Approval of the 2023-2024 TEKS Certification Form. School districts are required to certify annually to the State Board of Education and the commissioner that for each subject in the required curriculum other than physical education, students have access to instructional materials that cover all the Texas Essential Knowledge and Skills (TEKS). Districts will be unable to order 2023-24 instructional materials through EMAT until the certification has been received by the Texas Education Agency (TEA).

10.A.2. Consider Approval of a Staff Development Minutes Waiver to TEA for a Maximum of 2,100 total Waiver Minutes. 

10.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

10.B.1. Consider Approval of the food trailer from Chef Units not to exceed $64,299.37 for Child Nutrition.

10.C. Consider All Matters related to Student Services/Capital Improvements Projects, including but not limited to reports, finances, and/or proposals.

10.C.1. Consider Approval of New Extracurricular Organizations: Administration recommends adding UIL Soccer Program (Grades 7-8) to Irma Marsh Middle School.

10.D. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.D.1. Consider Approval of Contract Renewals: Renee Smith-Faulkner, Superintendent of Schools, will present a recommendation to the Board of Education to approve 2023-2024 contract renewals for Campus Assistant Principals, Campus Academic Leaders, and Other Professional Staff.

10.D.2. Consider Approval of Probationary Contract Termination: The Superintendent of Schools will present a recommendation to the Board of Education, proposed termination of a probationary teacher contract, which is in the best interest of the district, as recommended by the Superintendent.

10.E. Consider Approval of the Joint Election Agreement and Contract for Election Services with Tarrant County Elections.

10.F. Consider and/or Approve Resolution against Vouchers, Educational Savings Accounts, Taxpayer Savings Grants, and other Mechanisms that reduce Public Education Funding.

11. INFORMATION ITEMS

11.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

11.A.1. Monthly Expenditure Report: The attached schedule lists all checks written for the month of March 2023.

11.A.2. Annual Purchasing Co-Op Evaluation: Purchasing Cooperatives Memberships and Related Costs: The attached schedule includes purchasing cooperatives memberships and related costs and rebates for Castleberry ISD in the year 2021-2022 fiscal year.

11.B. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.B.1. Employee Agreement Approvals: Renee Smith-Faulkner, Superintendent of Schools, reports no approved Employee Agreements for Professional Staff for the 2022-2023 school year as of April 3, 2023.

11.B.2. Employee Resignation Update: Dr. Myrna Blanchard, Director of Talent Acquisition and Policy, reports 39 professional resignations as of April 3, 2023.

11.C. Consider All Matters related to Student Services/Capital Improvements Projects, including but not limited to reports, finances, and/or proposals.

11.C.1. Capital Improvements Projects Update (2023-24):  The report reflects work scheduled to be completed and funds expended through the 2023-24 school year. This includes programming, renovations, and construction projects.  Funding Source: Capital Improvement Budget.

11.C.2. Replacement Plan (2023-24): Includes items that will be purchased through the Replacement Plan for the 2023-24 school year.  Funding Source: Replacement Plan Budget.

11.D. BBB Local, Board of Education three-year terms

11.E. Eichelbaum Wardell, P.C. Update 3-15-23 and 4-1-23

11.F. School Board 2022-2023 Activity Calendar

11.G. 2023-2024 Budget Preparation Timeline

11.H. Review Student Travel Approvals

11.I. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. Board of Education Key Dates
 

12.B. 2022-2023 Announcement of Continuing Education Credits

12.C. School Board Master Meeting Calendar 2023-2024
 

12.D. 2022-2023 School Board Meetings

12.E. Review School Board Operating Procedures

12.F. Superintendent Evaluation Instrument
 

12.G. Candidate's Forum, April 20, 2023, Irma Marsh Middle School
 

12.H. School Board Team Building Ideas
 

12.I. Board Members' report on the NSBA National Convention

12.J. Pandemic Plan/Action
 

13. ESTABLISH NEXT MEETING

13.A. Thursday, April 20, 2023 for a Candidates Forum and Monday, May 8, 2023 for a Regular Board Meeting.
 

14. ADJOURN