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June 15, 2021 at 5:30 PM - Regular Meeting

Agenda
1. CALL TO ORDER AND ESTABLISH A QUORUM
2. INVOCATION
3. COMMUNICATIONS FROM CITIZENS
4. QUESTIONS REGARDING THE CONSENT AGENDA
5. PRESENTATION ITEMS
5.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
5.A.1. Budget Work Session 4: Conducted for preliminary budget development. This is the fourth of four budget work sessions scheduled.
5.A.2. Robert A. Tijerina and/or Adrian Galvan of Tijerina, Galvan, Lawrence Financial Consulting (TGL) will present information regarding cash defeasance options for the Castleberry ISD's outstanding bonds.  
5.B. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
5.B.1. 2020-2021 District Improvement Plan: Renee Smith-Faulkner, Associate Superintendent, will present an update of the 2020-2021 District Improvement Plan.
5.B.2. Five Year Curriculum Audit: Renee Smith-Faulkner, Associate Superintendent, will present an update on the Five Year Curriculum Audit.
5.B.3. Leadership Academy at Joy James Elementary: Dr. June Ritchlin, Executive Director of Elementary Education, and Leigh Ann Turner, Principal at Joy James Elementary, will give a brief overview of the new Leadership Academy.
5.B.4. Dr. John Ramos, Superintendent of Schools, will present the Mission and Vision Statement for the Castleberry ISD Strategic Plan 2021-2026.
5.C. Consider All Matters related to Student Services/Capital Improvements Projects, including but not limited to reports, finances, and/or proposals.
5.C.1. Ultraviolet Lighting, ESSER III Funds: Lenny Lasher, Executive Director of Student Services, will give a presentation on the Installation of Ultraviolet Lighting through Surveillance Analytics (Buy Board Purchasing Cooperative: #20-603) in the amount of $86,584.00. The scope of work includes Athletic Complex (Locker Rooms & Weight Room), Castleberry High School (Competition Gym, Boys and Girls Locker Rooms), and a UVC Mobile Unit (Nursing Clinics, Buses, etc.). Action Item June 21, 2021.
6. CLOSED SESSION
"The board may retire to closed session at any time between opening and adjourning the meeting for the purpose of deliberating business authorized by the Texas Open Meeting Act, Texas Government Code Section 551.001 et. Seq. Action, if any, will be taken in open session. Specifically:
6.A. Section 551.071  Consultation with Attorney
6.B. Section 551.072  Deliberation Regarding Real Property (Purchase, Exchange, Lease or Value)
6.C. Section 551.074  Personnel Matters (Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, Dismissal, Complaint)
6.D. Section 551.0821  Personally Identifiable Information about Public School Student
7. RECOGNITION
8. DINNER
9. ROUTINE BUSINESS
9.A. Pledges of Allegiance to the American and Texas Flags
10. CONSENT AGENDA
Action(s):
I approve the consent agenda as presented. This motion, made by Kenneth Romo and seconded by Mary Lou Martinez, Passed.
No Action(s) have been added to this Agenda Item.
10.A. Consider Approval of Board Minutes from May 3, 2021, for a Regular Meeting, and Board Minutes from May 11, 2021, for a Special Meeting.
10.B. Consider Approval of Expenditure Report for the month of May 2021: The attached schedule lists all checks written for the month of May 2021.
10.C. Consider Approval of TASB Risk Management Fund as the 2021-2022 District's Property and Casualty Insurance Carrier for a Total Premium of $274,907.
10.D. Consider Approval of Contracting with Superior Pediatric Care for Physical and Occupational Therapy for the Special Education Department in the 2021-2022 school year.
10.E. Consider Approval of the renewal of the Food Service Management Contract with Sodexo for one additional year.  As required by the Texas Department of Agriculture, the District accepted proposals for this service in the spring of 2020.  The mandated term for the contract was for one year with four one-year renewal options.
10.F. Consider Approval of Skyward Annual License Fee for 2021-2022 in the amount of $64,689.00. The Skyward license fee covers the software used by the District for Student Records, Family Access, PEIMS, Finance, Human Resources and other programs.
10.G. Consider Approval of the JJAEP Memorandum of Understanding: A Memorandum of Understanding with Tarrant County Juvenile Services is attached to provide services for students who are expelled from Castleberry ISD for the 2021-2022 academic year.
11. ACTION ITEMS
11.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
11.A.1. Consider Approval of the Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within "Function" code without prior approval of the Board.  The budget amendment is needed to balance functions within the funds for the end of the fiscal year.
Action(s):
I approve the Budget Amendment as presented. This motion, made by Tracy Gallman and seconded by Cathy Gatica, Passed.
No Action(s) have been added to this Agenda Item.
11.B. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
11.B.1. Consider Approval of New Hire Contract Recommendations: There are eighteen contract recommendations for this meeting as of June 7, 2021. An Addendum is anticipated.
Action(s):
I move to accept the Superintendent's recommendation to employ eighteen new hire, subject to assignment by the Superintendent or designee. This motion, made by Mary Lou Martinez and seconded by Tracy Gallman, Passed.
No Action(s) have been added to this Agenda Item.
11.B.2. Consider Approval of the Special Services Coordinator Contract Recommendation: The Superintendent of Schools will present recommendation to the Board of Education for approval of Amber Picasso filling the Special Services Coordinator position.
Action(s):
I make the motion that the Board of Education approve the contract recommendation for Amber Picasso, Special Services Coordinator, subject to assignment by the Superintendent or designee. This motion, made by Kenneth Romo and seconded by Mary Lou Martinez, Passed.
No Action(s) have been added to this Agenda Item.
11.B.3. Consider Approval of Proposed Teacher Contract Renewals: The Superintendent of Schools will present recommendations to the Board of Education of Proposed Teacher Contract Renewals.
Action(s):
I make the motion to approve the Teacher Contract Renewals, subject to assignment by the Superintendent or designee. This motion, made by Linda Aguillón and seconded by Kenneth Romo, Passed.
No Action(s) have been added to this Agenda Item.
11.B.4. Consider Approval of Proposed Professional Contract Renewals: The Superintendent of Schools will present recommendations to the Board of Education of Proposed Professional Contract Renewals.
Action(s):
I make the motion to approve the Professional Contract Renewals, subject to assignment by the Superintendent or designee. This motion, made by Cathy Gatica and seconded by Linda Aguillón, Passed.
No Action(s) have been added to this Agenda Item.
11.C. Consider All Matters related to Student Services/Capital Improvements Projects, including but not limited to reports, finances, and/or proposals.
11.C.1. Consider Approval of the Capital Improvements Projects Update (2021-22): The report reflects work scheduled to be completed and funds expended through the 2021-22 school year. This includes programming, renovations, and construction projects.
Action(s):
I approve the Capital Improvements Projects Update (2021-22) as presented. This motion, made by Kenneth Romo and seconded by Cathy Gatica, Passed.
No Action(s) have been added to this Agenda Item.
11.C.2. Consider Approval of the Replacement Plan (2021-22): Includes items that will be purchased through the Replacement Plan for the 2021-22 school year.
Action(s):
I approve the Replacement Plan (2021-22) as presented. This motion, made by David Holder and seconded by Tracy Gallman, Passed.
No Action(s) have been added to this Agenda Item.
12. INFORMATION ITEMS
12.A. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
12.A.1. Elementary Mathematics Report: The 2020-2021 Elementary Mathematics Report includes program highlights, improvements, and solutions which have taken place over the 2020-2021 academic year.
12.A.2. Secondary Mathematics Report: The 2020-2021 Secondary Mathematics Report includes program highlights, improvements, and solutions which have taken place over the 2020-2021 academic year.
12.A.3. Elementary Language Arts: The 2020-2021 Elementary Language Arts Report includes program highlights, improvements, and solutions which have taken place over the 2020-2021 academic year.
12.A.4. Secondary English Language Arts: The 2020-2021 Secondary English Language Arts Report includes program highlights, improvements, and solutions which have taken place over the 2020-2021 academic year.
12.A.5. Counselor Report: The 2020-2021 Counselor Report includes program supports provided to students, parents, and our community over the 2020-2021 academic year.
12.A.6. Special Education Report: The report gives data and highlights for the Special Education programs in CISD.
12.A.7. Fine Arts Report: The 2020-2021 Fine Arts report includes details about program highlights, improvements, and solutions that have taken place this past year.
12.A.8. Professional Learning Report: A link to the professional learning website outlining the district's professional learning plan along with a list of opportunities is provided.
12.A.9. Advanced Academics Report: This report will provide an update and status of advanced academic courses offered by Castleberry High School along with Dual Credit partnerships and On-Ramps Dual Enrollment with the University of Texas in Austin.
12.A.10. UIL Academic Report: The 2020-2021 UIL Academic Report highlights this past year's UIL participation numbers and accolades from CISD campuses.
12.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
12.B.1. Delinquent Tax Collection Report: The report includes information on the delinquent property tax collections for May 2021. This report has been prepared by CISD's tax attorney's Perdue Brandon Fielder Collins & Mott.
12.B.2. Child Nutrition Report: Includes program highlights, improvements, and solutions which have taken place over the 2020-2021 school year. Employee training and community outreach continues to be a goal for the Child Nutrition Department.
12.B.3. Irma Marsh Middle School received donations of gift cards and items totaling $862.97 in April from various community businesses.  Appreciation letters from Principal Karelyn Roberts are attached.
12.B.4. The Castleberry Independent School District received donations of gift cards, coupons, and discounts from various community businesses to be given out to staff during Teacher Appreciation Week.  Appreciation letters from Superintendent Dr. John Ramos are attached.
12.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
12.C.1. Review Resignations Received: Thirty-eight resignations have been received as of June 7, 2021.
12.C.2. On June 18, 2015, the Board of Education approved policy DC (LOCAL) delegating the Superintendent final hiring authority for Chapter 21 employees from the months of June 16 to August 31 annually. This policy will be practiced by administration through the summer hiring months.
12.D. Consider All Matters related to Student Services/Capital Improvements Projects, including but not limited to reports, finances, and/or proposals.
12.D.1. Capital Improvements Projects Update (2020-21): The Projects Report reflects work scheduled to be completed and funds expended through the 2020-21 school year.
12.E. BBB Local, Board of Education three-year terms
12.F. Eichelbaum Wardell, P.C. Update 5-15-21 and 6-1-21
12.G. School Board 2020-2021 Activity Calendar
12.H. Budget Preparation Timeline 2021-2022
12.I. Review Student Travel Approvals
12.J. Board Policy
13. ACTION ITEM
13.A. Consider the Approval of Canvassing the General School Board Runoff Election held on June 5, 2021, for Place 3: The Canvass is conducted to verify the election results. 
Action(s):
I approve the Canvassing results as presented. This motion, made by Linda Aguillón and seconded by Mary Lou Martinez, Passed.
No Action(s) have been added to this Agenda Item.
14. DISCUSSION ITEM
14.A. Swearing in of the elected Board Member (Ariela Martinez, Place 3)
15. ACTION ITEMS
15.A. Consider Approval of Reorganization of School Board Officers.
15.A.1. Motion to elect President
Action(s):
Motion to elect President. This motion, made by David Holder and seconded by Cathy Gatica, Passed.
No Action(s) have been added to this Agenda Item.
15.A.2. Motion to elect Vice President
Action(s):
Motion to elect Vice President. This motion, made by Mary Lou Martinez and seconded by Tracy Gallman, Passed.
No Action(s) have been added to this Agenda Item.
15.A.3. Motion to elect Secretary
Action(s):
Motion to elect Secretary. This motion, made by David Holder and seconded by Linda Aguillón, Passed.
No Action(s) have been added to this Agenda Item.
16. DISCUSSION ITEMS - BOARD OF EDUCATION
16.A. Board of Education Key Dates
16.B. 2021-2022 Master Meeting Calendar
16.C. School Board Team of Eight Training
16.D. Legislative Update
16.E. TASA Legislative Committee
16.F. CISD 2021-2022 Graduation Venue
16.G. Timeline Update
16.H. Facilities Committee
16.I. Pandemic Plan/Action
17. ESTABLISH NEXT MEETING
17.A. Monday, June 21, 2021, for a Special Board Meeting and Monday, July 19, 2021, for a Regular Board Meeting
18. ADJOURN

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