April 12, 2021 at 5:30 PM - Regular Meeting

Agenda
1. CALL TO ORDER AND ESTABLISH A QUORUM
2. INVOCATION
3. COMMUNICATIONS FROM CITIZENS
4. QUESTIONS REGARDING THE CONSENT AGENDA
5. PRESENTATION ITEMS
5.A. Swearing in CISD Police Officer Cristoval Trevino
5.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
5.B.1. Budget Workshop Session 2: Conducted for preliminary budget development. This is the second of three budget work sessions scheduled.
5.C. Consider All Matters related to Student Services/Capital Improvements Projects, including but not limited to reports, finances, and/or proposals.
5.C.1. CISD-CCAC Baseball & Softball Complex Projects: The proposal is to outline the associated costs, benefits, and long-term savings of synthetic turf installation. Lenny Lasher will give a presentation on Monday evening.
5.D. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
5.D.1. PACE Summer Learning Program: Renee Smith-Faulkner, Associate Superintendent, will present an update on how the district will address learning loss and how potential stimulus funds may be utilized to accelerate student learning.
6. CLOSED SESSION
"The board may retire to closed session at any time between opening and adjourning the meeting for the purpose of deliberating business authorized by the Texas Open Meeting Act, Texas Government Code Section 551.001 et. Seq. Action, if any, will be taken in open session.
Specifically:
     551.071 For the purpose of private consultation with the Board's attorney on any or all subjects or matters authorized by law.
     551.072  For the purpose of discussing purchase, exchange, lease, or value of real property.
     551.074 For the purpose of considering appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints against a public officer.
     551.0821 For the purpose of considering a matter regarding a public school student where personally identifiable information about the student will necessarily be revealed by the deliberation.
7. DINNER
8. ROUTINE BUSINESS
8.A. Pledges of Allegiance to the American and Texas Flags
9. DISCUSSION ITEMS
9.A. Consider All Matters related to Student Services/Capital Improvements Projects, including but not limited to reports, finances, and/or proposals.
9.A.1. Consideration of HVAC Agreement with E3 Energy Services:  Consider future HVAC replacement units and scope of worked associated with E3 Energy Services. The scope includes design build, constructing, operating, and warranting all HVAC units within the Castleberry ISD Master Plan.  This allows the district to save monies on labor, construction, and maintenance costs. Action Item on 5/3/2021
9.B. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
9.B.1. Consider Approval of the Instructional Materials Proclamation 2021 regarding courses for which materials are being adopted, and the publishers being considered for the 2021-2022 school year.
10. CONSENT AGENDA
Action(s):
I approve the consent agenda as presented. This motion, made by Doug Lee and seconded by Dewey Taliaferro, Passed.
No Action(s) have been added to this Agenda Item.
10.A. Consider Approval of Board Minutes from March 8, 2021, for a Regular Meeting and Monday March 22, 2021, for a Strategic Planning Meeting.
10.B. Consider Approval of the Expenditure Report for the month of March 2021: The attached schedule lists all checks written for the month of March 2021.
10.C. Consider Approval of Special Education Consultants:  Financial Services advertised RFP#21-002 for special education consultants. A list of recommended consultants is attached for your review.
10.D. Consider Approval of the Purchase of Custodial Supplies: Financial Services advertised RFP#21-003 for custodial supplies.  A list of recommended consultants is attached for your review.
10.E. Consider Approval of Extending Hankins, Eastup, Deaton, Tonn & Seay to Provide Auditing Services to CISD for Fiscal Year 2021: Hankins, Eastup, Deaton, Tonn & Seay was selected from CSP#18-008 for the 2019 fiscal year audit with four (4) possible successive one (1) year extensions, based on the long-range needs of the District and mutual consent of both parties not to exceed five (5) years total. This will be the 2nd year for the extended service agreement. We have a good working relationship with Hankins, Eastup, Deaton, Tonn & Seay and are pleased with the auditing service they provide the District. 
10.F. Consider Approval of Extending the Contract for the Purchase of Fuel:  Quick Trip was selected for the District's fuel provider in April 2017. The pricing from advertised RFP #18-001 will remain in effect for one (1) additional twelve (12) month period. 
11. ACTION ITEMS
11.A. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
11.A.1. Consider Approval of Providing a STEM Academy at Irma Marsh Middle School.
Action(s):
I approve the STEM Academy at Irma Marsh Middle School as presented. This motion, made by Kenneth Romo and seconded by Cathy Gatica, Passed.
No Action(s) have been added to this Agenda Item.
11.A.2. Consider Approval of the Instructional Materials Proclamation 2021 regarding courses for which materials are being adopted, and the publishers being considered for the 2021-2022 school year.
Action(s):
I approve the Instructional Materials Proclamation 2021 as presented. This motion, made by Mary Lou Martinez and seconded by Dewey Taliaferro, Passed.
No Action(s) have been added to this Agenda Item.
11.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
11.B.1. Consider Approval of Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. The proposed budget amendments in Fund 199 are balanced amendments.  The budget amendment is needed to balance functions within the funds for the end of the fiscal year.
Action(s):
I approve the Budget Amendment as presented. This motion, made by Doug Lee and seconded by Mary Lou Martinez, Passed.
No Action(s) have been added to this Agenda Item.
11.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
11.C.1. Consider Approval of Renewals, Proposed Non-renewals, No Actions and Terminations: The Superintendent of Schools will present recommendations to the Board of Education for renewals, proposed non-renewals, and no actions of professional employee contracts.
Action(s):
I make the motion that the Board of Education approve the professional employee Contract Renewals, Proposed Non-renewals, No Actions and Terminations. This motion, made by Mary Lou Martinez and seconded by Kenneth Romo, Passed.
No Action(s) have been added to this Agenda Item.
11.C.2. Consider Approval of the Special Education Director Contract Recommendation: The Superintendent of Schools will present recommendation to the Board of Education for approval of  the Special Education Director position. 
Action(s):
I move to accept the Superintendent's recommendation to employ Christi Patton as the Special Education Director, subject to assignment. This motion, made by Doug Lee and seconded by Mary Lou Martinez, Passed.
No Action(s) have been added to this Agenda Item.
11.C.3. Consider Approval of New Hire Contract Recommendations:  There are two contract recommendations for this meeting as of April 1, 2021.
Action(s):
I move to accept the Superintendent's recommendation to employ two new hires, subject to assignment by the Superintendent or designee. This motion, made by Kenneth Romo and seconded by Doug Lee, Passed.
No Action(s) have been added to this Agenda Item.
11.C.4. Consider Approval of Policy Update 116 & Board Policy Audit Review of Local Board Policies: Presented for approval is the TASB Board Policy Update 116 which includes four proposed local board updates and the audit review of FFAF(LOCAL), FMH(LOCAL), FN(LOCAL), and FNA(LOCAL) policies.
Action(s):
I approve Policy Update 116 and Local Board Policies as presented. This motion, made by Dewey Taliaferro and seconded by Cathy Gatica, Passed.
No Action(s) have been added to this Agenda Item.
11.D. Consider Approval of the Joint Election Agreement and Contract for Election Services with Tarrant County Elections.
Action(s):
I approve the Joint Election Agreement and Contract for Election Services with Tarrant County Elections as presented. This motion, made by Mary Lou Martinez and seconded by Doug Lee, Passed.
No Action(s) have been added to this Agenda Item.
12. INFORMATION ITEMS
12.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
12.A.1. Purchasing Cooperatives Memberships and Related Costs: The attached schedule includes purchasing cooperative memberships and the related cost and rebates for Castleberry ISD in the 2020-2021 fiscal year.
12.A.2. Castleberry Elementary received a donation of Lysol wipes and hand sanitizer valued at $1,800 from World Vision for the students at A.V. Cato Elementary.  An appreciation letter from Principal Michelle Strambler is attached.
12.B. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
12.B.1. Review Resignations Received:  Eleven resignations have been received as of April 1, 2021.
12.C. Consider All Matters related to Student Services/Capital Improvements Projects, including but not limited to reports, finances, and/or proposals.
12.C.1. Capital Improvements Projects Update (2020-21): The Projects Report reflects work scheduled to be completed and funds expended through the 2020-21 school year.
12.C.2. Capital Improvements Projects Update (2021-22): The report reflects work scheduled to be completed and funds expended through the 2021-22 school year. This includes programming, renovations, and construction projects.
12.C.3. Replacement Plan (2021-22):  Includes items that will be purchased through the Replacement Plan for the 2021-22 school year.
12.D. Eichelbaum Wardell, P.C. Update 3-15-21 and 4-1-21
12.E. School Board 2020-2021 Activity Calendar
12.F. Budget Preparation Timeline 2021-2022
12.G. Board Policy
13. DISCUSSION ITEMS - BOARD OF EDUCATION
13.A. Board of Education Key Dates
13.B. 2021 Announcement of Continuing Education Credits
13.C. Castleberry High School Graduation
13.D. CHS Teacher Committee Update
13.E. Legislative Update
13.F. Pandemic Plan/Action
14. ESTABLISH NEXT MEETING
14.A. Thursday, April 15, 2021 for a Candidates Forum, Monday, April 19, 2021 at Irma Marsh Middle School for a Community Strategic Planning Committee Meeting at 6:00pm and Monday, May 3, 2021 for a Regular Board Meeting
15. ADJOURN
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