March 8, 2021 at 5:30 PM - Regular Meeting

Agenda
1. CALL TO ORDER AND ESTABLISH A QUORUM
2. INVOCATION
3. COMMUNICATIONS FROM CITIZENS
4. QUESTIONS REGARDING THE CONSENT AGENDA
5. PRESENTATION ITEMS
5.A. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
5.A.1. Secondary Campus Improvement Plans: Each campus has completed the Campus Improvement Plan (CIP) formative assessment update to document progress. For the mid year update, principals have created a Piktochart to summarize their progress on goals and strategies shared with the Board of Education on November 2, 2020.
5.A.2. CISD STEM Academy at River District:  Renee Smith-Faulkner, Associate Superintendent of Teaching, Learning, and Innovation, will give a brief overview of the new River District STEM Academy.
5.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
5.B.1. Review Budget Priorities: Initial budget planning for 2021-2022 has begun. Preliminary revenue projections and budget allocations have been determined.
5.B.2. Budget Workshop Session 1: Conducted for preliminary budget development. This is the first of four budget work sessions scheduled.
6. CLOSED SESSION
"The board may retire to closed session at any time between opening and adjourning the meeting for the purpose of deliberating business authorized by the Texas Open Meeting Act, Texas Government Code Section 551.001 et. Seq. Action, if any, will be taken in open session.
Specifically:
     551.074 For the purpose of considering appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints against a public officer.
     551.072  For the purpose of discussing purchase, exchange, lease, or value of real property.
     551.0821 For the purpose of considering a matter regarding a public school student where personally identifiable information about the student will necessarily be revealed by the deliberation.
7. DINNER
8. ROUTINE BUSINESS
8.A. Pledges of Allegiance to the American and Texas Flags
9. DISCUSSION ITEMS
9.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
9.A.1. Policy Update 116 & Board Policy Audit Review of Local Board Policies: Presented for discussion is the TASB Board Policy Update 116 which includes four proposed local board updates and the audit review of FFAF(LOCAL), FMH(LOCAL), FN(LOCAL), and FNA(LOCAL) policies.
9.A.2. Discussion to submit TEA "Other" Waiver regarding Remote Learning Day:  Due to inclement weather on Monday, February 15, 2021, Castleberry ISD shifted to 100% remote instruction.
9.A.3. Discussion to submit TEA Missed School Waiver: Due to inclement weather, electrical and/or water outages/boil notice, Tuesday, February 16 - Tuesday, February 23, 2021, Castleberry ISD closed and no instruction was provided.
9.A.4. Discussion to submit TEA "Other" Waiver regarding Remote Learning Day: Due to a mandatory water boil notice on Wednesday, February 24 - Thursday, February 25, 2021, Castleberry ISD shifted to 100% remote instruction.
9.A.5. Administrative Response to Winter Weather Emergency:  A resolution authorizing Administrative Response to Winter Weather Emergency is proposed for the petition to the Commissioner of Education.
9.A.6. Memorandum of Understanding with the City of River Oaks: A Memorandum of Understanding with the City of River Oaks for the River Oaks Street Project.
10. CONSENT AGENDA
Action(s):
I approve the consent agenda as presented. This motion, made by Doug Lee and seconded by Mary Lou Martinez, Passed.
No Action(s) have been added to this Agenda Item.
10.A. Consider Approval of Board Minutes from February 8, 2021, for a Special Board Meeting and February 8, 2021, for a Regular Board Meeting.
10.B. Consider Approval of the Expenditure Report for the month of February 2021:  The attached schedule lists all checks written for the month of February 2021.
10.C. Consider Approval of the purchase of Student Devices:  The Technology Operations Department recommends purchasing 300 student 1-to-1 devices, chargers, and protective cases, for a total price of $100,340.00. This amount reflects the pricing of the State of Texas Department of Information Resources Contract (DIR) for Dell and The Interlocal Purchasing System (TIPS) contract for M&A Technology. DIR and TIPS pricing meet competitive bidding requirements for government and education technology solutions. Purchase recommendation is to be made from the Student Notebook Replacement Plan fund set aside during the budget process.
10.D. Consider Approval of an agreement renewal with MSB Consulting Group to manage the SHARS/Medicaid reimbursements for CISD Special Education.
11. ACTION ITEMS
11.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
11.A.1. Consider Approval of New Hire Contract Recommendation:  There are no contract recommendations for this meeting as of March 1, 2021.
11.A.2. Consider Approval of "Other" Waiver regarding Remote Learning Day: Due to inclement weather on Monday, February 15, 2021, Castleberry ISD shifted to 100% remote instruction.
Action(s):
I approve the "Other" Waiver regarding remote learning on Monday, February 15, 2021 as presented. This motion, made by Mary Lou Martinez and seconded by Cathy Gatica, Passed.
No Action(s) have been added to this Agenda Item.
11.A.3. Consider Approval of Missed School Waiver: Due to inclement weather, electrical and/or water outages Tuesday, February 16, 2021 - Tuesday, February 23, 2021, Castleberry ISD closed and no instruction was provided.
Action(s):
I approve the Missed School Day Waiver as presented. This motion, made by Kenneth Romo and seconded by Mary Lou Martinez, Passed.
No Action(s) have been added to this Agenda Item.
11.A.4. Consider Approval of "Other" Waiver regarding Remote Learning Day: Due to mandatory water boil notice on Wednesday, February 24 - Thursday, February 25, 2021, Castleberry ISD shifted to 100% remote instruction.
Action(s):
I approve the "Other" Waiver regarding remote learning on February 24th and 25th as presented. This motion, made by Doug Lee and seconded by Mary Lou Martinez, Passed.
No Action(s) have been added to this Agenda Item.
11.A.5. Consider Approval of the Administrative Response to Winter Weather Emergency:  A resolution authorizing Administrative Response to Winter Weather Emergency is proposed for the petition to the Commissioner of Education.
Action(s):
I approve the Administrative Response to Winter Weather Emergency as presented. This motion, made by Kenneth Romo and seconded by Cathy Gatica, Passed.
No Action(s) have been added to this Agenda Item.
11.A.6. Consider Approval of the Memorandum of Understanding with the City of River Oaks: A Memorandum of Understanding with the City of River Oaks for the River Oaks Street Project.
Action(s):
I approve the MOU with the City of River Oaks as presented. This motion, made by David Holder and seconded by Kenneth Romo, Passed.
No Action(s) have been added to this Agenda Item.
12. INFORMATION ITEMS
12.A. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
12.A.1. Instructional Materials Proclamation 2021: An update from the CISD Instructional Materials Oversight Committee regarding courses for which materials are being adopted and the timeline for consideration for the 2021-2022 school year.
12.A.2. 2020 Fall PEIMS Report:  The PEIMS Fall 2020 resubmission was completed in January 2021.  Reports are provided showing a comparison of student and staff data including five previous years of PEIMS data.
12.A.3. Additional School Day Year (ADSY): Information has been provided outlining the district calendar days along with outlining the purpose and benefits of participation.
12.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
12.B.1. Review Mid-Year PEIMS Data Report: The Mid-Year PEIMS Report was submitted successfully.
12.B.2. Castleberry High School received a donation totaling $10.00 from Stacy Zachary for the CHS Student Council.  An appreciation note from the student council officers is attached.
12.B.3. The Castleberry ISD received donations of face masks totaling $33,565 in February from the United Way of Tarrant County.  An appreciation letter from Dr. John Ramos is attached.
12.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
12.C.1. Review Resignations Received: Two resignations been received as of March 1, 2021.
12.D. Consider All Matters related to Student Services/Capital Improvements Projects, including but not limited to reports, finances, and/or proposals.
12.D.1. Capital Improvements Projects Update (2020-21):  The Projects Report reflects work scheduled to be completed and funds expended through the 2020-21 school year.
12.D.2. Consideration of HVAC Agreement with E3 Energy Services: Consider future HVAC replacement units and scope of worked associated with E3 Energy Services. The scope includes design build, constructing, operating, and warranting all HVAC units within the Castleberry ISD Master Plan.  This allows the district to save monies on labor, construction, and maintenance costs.
12.E. BBB Local, Board of Education three-year terms
12.F. Eichelbaum Wardell, P.C. Update 2-15-21 and 3-1-21
12.G. School Board 2020-2021 Activity Calendar
12.H. Budget Preparation Timeline 2021-2022
13. DISCUSSION ITEMS - BOARD OF EDUCATION
13.A. Board of Education Key Dates
13.B. Pre-K Open Enrollment
13.C. Pandemic Plan/Action
13.D. Legislative Update
13.E. CHS Facility Timeline
13.F. Castleberry High School Graduation
14. ESTABLISH NEXT MEETING
14.A. Monday, March 22, 2021 at Irma Marsh Middle School for a Community Strategic Planning Committee Meeting at 6:00pm and Monday, April  5, 2021 for a Regular Board Meeting
15. ADJOURN
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