September 9, 2019 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. PRESENTATION ITEMS

4.A. Recognition of Guests: Dale Latham, Field Service Agent for Instructional Services, with Region 11 would like to honor Dr. John Ramos with a special recognition plaque for being named Superintendent of the Year of Region 11.

4.B. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

4.B.1. State Accountability Presentation: This presentation provides updated information provided by the Texas Education Agency Assessment Division of State Accountability. Final accountability results (A-F) for 2019-2020 school year will be presented. 

4.B.2. 2017-2023 Five Year Curriculum Audit: Renee Smith-Faulkner, Associate Superintendent, has provided an update on the progress of the Five Year Curriculum Audit/Development Plan.  

5. CLOSED SESSION

6. DINNER

7. ROUTINE BUSINESS

7.A. Pledges of Allegiance to the American and Texas Flags

7.B. School Officials Present

8. COMMUNICATIONS FROM CITIZENS, if needed

9. CONSENT AGENDA

9.A. Consider Approval of Board Minutes from August 12, 2019 for a Regular Meeting.

9.B. Consider Approval of Expenditure Report for the month of August 2019:  The attached schedule lists all checks written for the month of August 2019.

9.C. Consider Board Approval of Professional Employee Shortage Areas: Approved state-level shortage areas for the 2019-2020 school year are presented for Board approval.

9.D. Consider Board Approval of the Parameters for District Calendar:  Parameters for the 2020-2021 district calendar are presented. These parameters are similar to the parameters approved by the Board last  year.

10. ACTION ITEMS

10.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

10.A.1. Consider Approval of the Budget Amendment: This amendment displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. The proposed budget amendment increases both revenue and expenses equally so the budget reflects the most accurate information for the fiscal year to date. The amendment is a balanced amendment without funds being transferred from fund balance. 

10.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

10.B.1. Consider Approval of Sale (Online Auction) of District Furniture & Equipment:  Lone Star Auctioneers is a certified small business headquartered in the Metroplex. Lone Star’s Online Auction is a full-service firm providing a full range of auction services to all levels of government: city, county, state and federal.  For city and county governments and school districts, Lone Star sells office equipment, furniture, and surplus vehicles.

10.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.C.1. Consider Approval of New Hire Contract Recommendation:  There are no new contract recommendation for this meeting as of September 3, 2019.

10.D. Consideration and possible action concerning agreement for materials engineering testing services.

10.E. Consider Approval of the School Board Operating Procedures.

11. INFORMATION ITEMS

11.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

11.A.1. Preliminary School FIRST Rating: Castleberry ISD has received the highest rating of “Superior” from the Financial Integrity Rating System of Texas. The rating is based on an analysis of the district’s financial data for the 2017-2018 fiscal year. The Official Rating will be released in October 2019. 

11.A.2. Federal Program SAS Summary: The report gives a summary of federal grants for the 2019-2020 school year. 

11.A.3. Financial Services received gift cards/coupons and merchandise donations from ten local businesses for the District Secretary Beginning of Year Professional Development Workshop. Appreciation letters were mailed to the various businesses expressing the department’s appreciation. A list of donations is attached for your information.

11.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

11.B.1. Capital Improvements Projects Update (2019-20): The Projects Report reflects work scheduled to be completed and funds expended through the 2019-20 school year.

11.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.C.1. Superintendent Approved New Professional Hires:  There are no superintendent approved new hires for this meeting as of September 3, 2019.

11.C.2. Review Resignations Received

11.C.3. On-Campus PRS Waiver: The On-Campus PRS Waiver is scheduled for approval in the 2019-2020 school year.

11.C.4. Human Resources Report: Includes the Job Fair Analysis, Exit Interview Summary, Public Information Request Summary, and Staff Retention Rate.

11.C.4.a. Job Fair Analysis: Includes information on professional staff hired from each university during the 2018 – 2019 job fair.

11.C.4.b. Exit Interview Summary: Includes data from the 2018 – 2019 school year employee responses.

11.C.4.c. Public Information Request Summary:  Includes information on Public Information Requests as of August 2019. 

11.C.4.d. Staff Retention Rate:  Information is presented concerning the district’s turnover rate.

11.C.5. Continuation review of Board Policy Audit Review of Local Policies: Presented is the revised CE(LOCAL), DMD(LOCAL), EK(LOCAL), DED(LOCAL), and EI(LOCAL) policies. Discussion Item on 10/7/19.

11.D. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

11.D.1. CISD Academic Planning Guide: Additions to the 2019-2020 Academic Planning Guide will be shared with the Board of Education in the form of additional dual-credit and CTE opportunities for students at Castleberry High School and REACH HS.

11.D.2. 2019-2020 Student Transfer Update

11.D.3. Professional Learning: Associate Superintendent, Renee Smith-Faulkner has provided a link to the Professional Learning Website outlining the district’s professional learning plan for the 2019-2020 school year.

11.E. Strategic Planning Update for 2016-2021

11.F. Curriculum Audit Report

11.G. BBB Local, Board of Education three-year terms

11.H. Eichelbaum Wardell, P.C. Update 8-15-19 and 9-1-19

11.I. School Board Agenda Request by Board Members

11.J. 2019-2020 Budget Preparation Timeline

11.K. Review Student Travel Approvals

11.L. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. Board of Education Key Dates

12.B. Leadership Academy

12.C. School Board 2019-2020 Activity Calendar

12.D. 2019 Board of Education Self-Evaluation.

12.E. TASA/TASB Convention, September 20-22, 2019, Dallas, Texas

12.F. 2020 Graduation Venue

12.G. A.V. Cato Elementary Update

13. ESTABLISH NEXT MEETING

13.A. Monday, October 7, 2019, 5:30 p.m. - Regular Board Meeting

14. ADJOURN