July 22, 2019 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. DISCUSSION ITEMS

4.A. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

4.A.1. End-of-Year District Improvement Plan:  An update will be given by Renee Smith-Faulkner for the 4th Quarter of the District Improvement Plan.

4.A.2. STAAR Preview (State Accountability): This presentation will provide an accountability update from Dr. June Ritchlin, Executive Director of Elementary Education and Ken Casarez, Executive Director of Secondary Education based on summary data released by TEA. 

4.A.3. Memorandum of Understanding with Lake Worth ISD: A Memorandum of Understanding with Lake Worth is attached to provide services for students who need to complete their advanced welding certification for the 2019-2020 academic year.

4.B. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

4.B.1. Policy Update 113: Presented is the TASB Board Policy Update 113 which includes seven proposed local board updates. Action Item on August 12, 2019

5. CLOSED SESSION

6. DINNER

7. ROUTINE BUSINESS

7.A. Pledges of Allegiance to the American and Texas Flags

7.B. Recognition of Guests: Lenny Lasher, Executive Director of Student Services, is recognizing Darren Wilmore for earning the State Championship title for shot put this past spring at the State Meet.

7.C. Recognition of Guests: Dr. Elizabeth Priddy, Principal at Castleberry High School, will recognize William Munoz-Gomez, Junior; and Adrian Scott, Senior; for being state DECA qualifiers.

7.D. School Officials Present

8. COMMUNICATIONS FROM CITIZENS

9. CONSENT AGENDA

9.A. Consider Approval of Board Minutes from June 10, 2019, for a Regular Meeting and June 25, 2019, for a Special Board Meeting.

9.B. Consider Approval of Expenditure Report for the month of June 2019:  The attached schedule lists all checks written for the month of June 2019.

9.C. Consider Approval of Custodial Supplies:  Financial Services advertised RFP# 18-015 for custodial supplies and received one response. Administration recommends one vendor for custodial supplies. The recommended supplier is Complete Supply.

9.D. Consider Approval of Academic/Educational Consultants:  Financial Services advertised RFP# 18-016 for academic/educational consultants and received one response. Administration recommends one consultant for academic/educational consulting. The recommended consultant is attached for your review.

9.E. Consider Approval of Safety and Security Supplier:  Financial Services advertised RFP# 18-017 for safety and security suppliers and received ­­2 responses. Administration recommends DAC Inc. supplier for safety and security. The contract amount awarded is $ 73,197.00. The recommended supplier is attached for your review. 

9.F. Consider Approval of the Child Nutrition Meal Charge Policy. Per SB#1566; Sec.12, Sec.33.908 Child Nutrition is requesting the addition of a “grace period” of 2 lunch meals to the CISD Charge Policy beginning with the 2019-2020 school year. Once a student’s account reaches zero they will be able to charge up to the cost of two meals ($0.80 reduced students, $4.80 elementary paid students, $5.40 secondary paid students.) After this period the students will receive an alternative meal. Parents will be notified of outstanding balances. 

9.G. Consider Approval of Board Policy FNCE(LOCAL): Presented for Board approval is the FNCE(LOCAL) policy.

9.H. Consider Approval of Local Board Policy Review of EHBE(LOCAL); FL(LOCAL); EHDC(LOCAL); EHDD(LOCAL); EHDE(LOCAL): Presented for Board approval are the EHBE(LOCAL); FL(LOCAL); EHDC(LOCAL); EHDD(LOCAL); EHDE(LOCAL) policy.

10. ACTION ITEMS

10.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

10.A.1. Consider Approval of Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns.  By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board.  Fund 199 Function 81 would be increased by $19,500,000 and Assigned Fund Balance would be decreased by $19,500,000 to fund the anticipated expenses for IMMS Building Renovation for the 2019/2020 fiscal year.

10.B. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

10.B.1. IMMS Construction - Consider award of the Division 27 Audio/Video Project:  The Technology Operations department, together with the Financial Services and Fine Arts departments recommends awarding the Division 27 Fine Arts Audio/Video systems package to Romeo Music for a total amount of $125,075.83. Upon award, the work would take place in phases 2 and 5 of the IMMS renovation project and would be paid over two fiscal years using local funds.

10.B.2. Consider Approval of Memorandum of Understanding with Lake Worth ISD: A Memorandum of Understanding with Lake Worth is attached to provide services for students who need to complete their advanced welding certification for the 2019-2020 academic year.

10.C. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

10.C.1. Consider opening negotiations for purchase of real property.

10.C.2. Consideration and possible action concerning construction of the Irma Marsh Middle School project.

11. INFORMATION ITEMS

11.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.A.1. Review Resignations Received.

11.A.2. Superintendent Approved New Professional Hires: There are twenty-one superintendent approved new hires for this meeting as of July 8, 2019.

11.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

11.B.1. Capital Improvements Projects Update (2019-20): The Projects Report reflects work scheduled to be completed and funds expended through the 2019-20 school year.

11.B.2. Energy Performance Updates from Ideal Impact, Inc.:  The report includes energy updates from Ideal Impact, Inc. which includes information gathered from campus walkthroughs (system & thermostat programming, weatherization, etc.) and data collection.

11.C. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

11.C.1. Tarrant Appraisal District’s 2020 Proposed Budget is attached for your information. The estimated allocations in the proposed budget are based on the most recent June value estimates and the 2018 tax rates. The official allocations for 2020 will be based on the certified values from 2019 and the 2019 adopted tax rates for each taxing unit as those are finalized. 

11.C.2. The Castleberry ISD Special Education Department received donations of gift certificates from Hale House and Pie Five. Appreciation letters from Lynn Jameson are attached. 

11.C.3. The Castleberry Athletic Department received a donation check in the amount of $2,200.00 from the Castleberry Athletic Booster Club to help with the wraps for the sports programs. 

11.D. Strategic Planning Update for 2016-2021

11.E. Curriculum Audit Report

11.F. BBB Local, Board of Education three-year terms

11.G. Eichelbaum Wardell, P.C. Update 6-15-19, 7-1-19, and 7-15-19.

11.H. School Board Operating Procedures

11.I. Castleberry ISD Glossary and Abbreviations

11.J. School Board Agenda Request by Board Members

11.K. 2019-2020 Budget Preparation Timeline 

11.L. Review Student Travel Approvals

11.M. School Board 2019-2020 Activity Calendar

11.N. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. Legislative Update

12.B. Mental Health Committee Update

12.C. TASB Director 2019 Nomination Information which lists candidates for positions on the TASB Board.

12.D. TASA/TASB Convention, September 20-22, 2019

13. ESTABLISH NEXT MEETING

13.A. Monday, August 12, 2019, 5:30 p.m. - Regular Board Meeting