April 8, 2019 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. PRESENTATION ITEMS

4.A. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

4.A.1. Campus Improvement Plans (Elementary and Secondary): Each campus has completed the Campus Improvement Plan (CIP) third formative review update to document progress. For this update, principals have created a Piktochart to summarize their progress on goals and strategies shared with the Board of Education, January 14, 2019. 

4.A.2. Summer Enrichment Activities: Renee Smith-Faulkner will present enrichment opportunities offered during the summer of 2019. 

4.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

4.B.1. Budget Workshop Session 2: Conducted for preliminary budget development. This is the second of four budget work sessions scheduled.

5. DISCUSSION ITEM

5.A. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

5.A.1. IMMS Construction Project - Technology Equipment Purchase Information: The Technology Operations Department has provided a list of equipment to be purchased to outfit the classrooms, offices, library, and common areas in the second phase (Summer 2019) of the Irma Marsh Middle School construction project. Action Item on 5/6/2019

6. CLOSED SESSION

7. DINNER

8. ROUTINE BUSINESS

8.A. Pledges of Allegiance to the American and Texas Flags

8.B. School Officials Present

8.C. A Virtual Learning Walk will be presented from Irma Marsh Middle School that will highlight student learning in the classroom.

8.D. Recognition of Guests: Mareka Austin, Principal at Irma Marsh Middle School, is recognizing Hajar Z., 8th grader; Anna M., 8th grader; Natalie A., 8th Grader; and staff members: Lael Warden, Athletic Coordinator; Jessica Martinez, Principal Secretary; and Jessica Builtron, Parent Volunteer.

8.E. Recognition of Guests: Denise Fisher, Secondary Science Coordinator, is recognizing Diego M., 8th Grader; Frank P., 8th Grade Student; Hector F., 8th Grade Student; Evelyn G., 7th Grade Student; and Joshua S., 6th Grader for being Regional Science Fair Qualifiers. Ms. Fisher will also recognize Luis A., 8th Grader; GeBryan A., 8th Grader; and Edgar C., 8th Grader; for being Regional Science Fair Winners and State Qualifiers.

8.F. Recognition of Guests: Javier DeLeon, Bilingual/ESL Academic Coach; and Angie Clark, Bilingual Teacher; is recognizing Kevin E., 2nd Grade Student at Castleberry Elementary, for the CISD 2018-2019 Bilingual Reading Bee Winner and Jeannely M., 2nd Grade Student at Joy James Elementary, for the CISD 2018-2019 Bilingual Reading Bee Runner-Up.

8.G. Recognition of Guests: Abigail Crawford, Fine Arts Coordinator, is recognizing Adam N., Junior; and Christian M., Senior, for advancing to the State for the UIL Theatrical Design Competition.

9. COMMUNICATIONS FROM CITIZENS

10. CONSENT AGENDA

10.A. Consider Approval of Board Minutes from March 4, 2019, for a Regular Meeting and March 18, 2019, for a Special Board Meeting.

10.B. Consider Approval of Expenditure Report for the month of March 2019:  The attached schedule lists all checks written for the month of March 2019.

10.C. Consider Approval of the renewal of the Food Service Management Contract with Aramark for one additional year. Aramark has been the District’s Food Service Management Company since January 2016. The mandated term for the contract was for one year with four one-year renewal options. Aramark’s guaranteed amount for 2019-2020 is $165,503. The District must notify the Texas Department of Agriculture of its intent to renew the contract prior to April 30th. 

10.D. Consider Approval of the Purchase of Vehicle Fuel: Quik Trip was selected from RFP# 18.001 to be the District’s fuel supplier. The agreement provides four (4) possible successive one (1) year extensions, based on the needs of the District and mutual consent of both parties. Attached is a one-year extension agreement with Quik Trip. 

10.E. Consider Approval of selecting Hankins, Eastup, Deaton, Tonn & Seay to provide auditing Services to Castleberry ISD for fiscal year 2019: Hankins, Eastup, Deaton, Tonn & Seay was selected from CSP#18-009 for the 2019 fiscal year audit with (4) possible successive one (1) year extensions, based on the long-range needs of the District and mutual consent of both parties not exceed five (5) years total.

10.F. Consider Approval of Resolution 19-001 to sell the Struck-Off Property at 5111 Cowden Street to the Sansom Park Economic Development Corporation (EDC) The Sansom Park EDC will pay $500.00 plus the 2010-2011 Post Judgement Taxes of $1372.08 for the property.  A Financial Impact of Bid Acceptance has been prepared by the District Tax Attorneys and is included for your review. 

10.G. Consider Approval of Resolution 19-002 to sell the Struck-Off Property at 5615 Scoggins Street to the Sansom Park Economic Development Corporation (EDC) The Sansom Park EDC will pay $500.00 plus the 2010-2011 Post Judgement Taxes of $1295.71 for the property.  A Financial Impact of Bid Acceptance has been prepared by the District Tax Attorneys and is included for your review.

10.H. Consider Approval of Resolution 19-003 to sell the Struck-Off Property at 5613 Scoggins Street to the Sansom Park Economic Development Corporation(EDC) The Sansom Park EDC will pay $500.00 plus the 2016 Post Judgement Taxes of $683.24 for the property.  A Financial Impact of Bid Acceptance has been prepared by the District Tax Attorneys and is included for your review.

10.I. Consider Approval of Resolution 19-004 to sell the Struck-Off Property at 5407 Urbanview Street to the Sansom Park Economic Development Corporation (EDC) The Sansom Park EDC will pay $500.00 plus the 2008-2010 Post Judgement Taxes of $2828.52 for the property.  A Financial Impact of Bid Acceptance has been prepared by the District Tax Attorneys and is included for your review.

10.J. Consider Approval of Resolution 19-005 to sell the Struck-Off Property at 5206 Crowley Street to the Sansom Park Economic Development Corporation (EDC) The Sansom Park EDC will pay $500.00 plus the 2010-2011 Post Judgement Taxes of $1372.18 for the property.  A Financial Impact of Bid Acceptance has been prepared by the District Tax Attorneys and is included for your review.  

10.K. Consider Approval of the continuation review of Board Policy Audit Review of Local Policies: Presented for approval is the revised EC(LOCAL), ED(LOCAL), EHAD(LOCAL), EHBB(LOCAL), EHBC(LOCAL) and EIE(LOCAL) policies. 

10.L. Consider Approval of FDA(LOCAL), FFI (LOCAL), FO (LOCAL) Board Policy Review: Presented for approval are the revised FDA(LOCAL), FFI(LOCAL) and FO(LOCAL) Board policy which relate to Student policies.

10.M. Consider Approval of Policy Update 112: Presented for approval is the TASB Board Policy Update 112 which includes thirteen proposed local policy updates.

11. ACTION ITEMS

11.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.A.1. Consider Approval of New Hire Contract Recommendations:  There are no contract recommendations for this meeting as of April 1, 2019.

11.A.2. Consider Approval of Renewals, Proposed Non-renewals, No Actions and Terminations: The Superintendent of Schools will present recommendations to the Board of Education for renewals, proposed non-renewals, and no actions of professional employee contracts.

11.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

11.B.1. Consideration and possible action concerning construction of the Irma Marsh Middle School project.

11.C. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

11.C.1. IMMS Construction and Renovation - Consider award of the Division 27 Cabling project:  The Technology Operations department, together with the Financial Services department, recommends awarding the Division 27 data cabling project to Cube Cabling LLC for a total amount of $294,428.09. Upon award, the work would span all five phases of the IMMS renovation project and would be paid over three fiscal years using local funds.

11.D. The Castleberry Independent School District Board on this date, April 8, 2019, resolved to nominate John Ramos, Superintendent of Schools, for his exemplary and visionary leadership toward improving student performance in our schools.

12. INFORMATION ITEMS

12.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

12.A.1. Purchasing Cooperatives Memberships and Related Costs: The attached schedule includes purchasing cooperative memberships and the related cost and rebates for Castleberry ISD in the 2017-2018 fiscal year. 

12.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

12.B.1. Capital Improvements Projects Update (2018-19): The Projects Report reflects work scheduled to be completed and funds expended through the 2018-19 school year. Project #21 (CISD Auxiliary Services Parking Lot (Phase I) to be completed by June 29, 2019)

12.B.2. Capital Improvements Projects Update (2019-20):  The report reflects work scheduled to be completed and funds expended through the 2019-20 school year. This includes programming, renovations, and construction projects. Discussion Item on 5/6/2019; Action Item on 6/3/19

12.B.3. Replacement Plan (2019-20): Includes items that will be purchased through the Replacement Plan for the 2019-2020 school year. Discussion Item on 5/6/2019; Action Item on 6/3/19.

12.B.4. Energy Performance Updates from Ideal Impact, Inc.:  The report includes energy updates from Ideal Impact, Inc. which includes information gathered from campus walkthroughs (system & thermostat programming, weatherization, etc.) and data collection.

12.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

12.C.1. Review Resignations Received:  Eleven resignations have been received as of April 1, 2019.

12.D. Strategic Planning Update for 2016-2021

12.E. Curriculum Audit Report

12.F. BBB Local, Board of Education three-year terms

12.G. School Board 2018-2019 Activity Calendar

12.H. Castleberry ISD Glossary and Abbreviations

12.I. School Board Agenda Request by Board Members

12.J. 2019-2020 Budget Preparation Timeline 

12.K. Review Student Travel Approvals

12.L. Board Policy

13. DISCUSSION ITEMS - BOARD OF EDUCATION

13.A. 2018 Announcement of Continuing Education Credits

13.B. Board of Education Key Dates

13.C. Legislative Update

13.D. School Board Operating Procedures

13.E. Board Members' report on the NSBA National Convention.

14. ESTABLISH NEXT MEETING

14.A. Monday, May 6, 2019, 5:30 p.m. - Regular Board Meeting

15. ADJOURN