March 4, 2019 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. PRESENTATION ITEMS

4.A. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

4.A.1. 2018-2019 District Improvement Plan: Renee Smith-Faulkner, Associate Superintendent, will present an update of the 2018-2019 District Improvement Plan.

4.A.2. E-Rate Fiber Project Update:  Renee Smith-Faulkner, Jacob Bowser, and Brian Huff will present the district’s fiber upgrade project along with how the Technology Operations Department maximized eligible services by utilizing E-Rate and state matching funds to fund 100% of the project. 

4.A.3. CISD Academic Planning Guide revision: Approval of an addition to the 2019-2020 Academic Planning Guide involving Dual Language Pathway to satisfy one credit for a language other than English (page 59). 

5. DISCUSSION ITEMS

5.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

5.A.1. Continuation review of Board Policy Audit Review of Local Policies: Presented is the revised EC(LOCAL), ED(LOCAL), EHAD(LOCAL), EHBB(LOCAL), EHBC(LOCAL) and EIE(LOCAL) policies.  Action Item on 4/8/2019.

5.A.2. FDA(LOCAL), FFI (LOCAL), FO (LOCAL) Board Policy Review: Presented are the revised FDA(LOCAL), FFI(LOCAL) and FO(LOCAL) Board policy which relate to Student policies. Action Item on 4/8/2019.

5.A.3. Policy Update 112: Presented is the TASB Board Policy Update 112 which includes thirteen proposed local policy updates.  Action Item on 4/8/2019.

5.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

5.B.1. Review Budget Priorities: Initial budget planning for 2019-2020 has begun. Preliminary revenue projections and budget allocations have been determined. 

5.B.2. Budget Workshop Session 1: Conducted for preliminary budget development. This is the first of four budget work sessions scheduled to be held.

6. CLOSED SESSION

7. DINNER

8. ROUTINE BUSINESS

8.A. Pledges of Allegiance to the American and Texas Flags

8.B. School Officials Present

8.C. A Virtual Learning Walk will be presented from A.V. Cato Elementary that will highlight student learning in the classroom.

8.D. Recognition of Guests: Michelle Strambler, Principal at A.V. Cato Elementary School, is recognizing Cali C., 5th Grader; Melany G., 3rd Grader; Tripp S., 4th Grader; and staff members: Ashley Tucker, Kindergarten Teacher; Monica Balderas, Paraeducator; Father Christopher Thomas, Campus Volunteer; and Ms. Melissa Gadel and "Tiki" with Pet Partners of North Texas.

8.E. Recognition of Guests: June Ritchlin, Executive Director of Elementary Education, is recognizing Camilla Torrez., 5th Grader; Adrian G., 5th Grader; Amelia R., 4th Grader; for the CISD 2018-2019 Spelling Bee Winners.

9. COMMUNICATIONS FROM CITIZENS

10. CONSENT AGENDA

10.A. Consider Approval of Board Minutes from February 11, 2019, for a Special Meeting and February 11, 2019, for a Regular Meeting.

10.B. Consider Approval of the Expenditure Report for the month of February 2019:  The report lists all checks written for the month of February 2019. 

10.C. Consider Approval of the purchase of Student Devices:  The Technology Operations Department recommends purchasing 800 student 1-to-1 devices, management licensing, chargers, cases, and 251 digital equity CPE devices for a total price of $289,791.56. This amount reflects the pricing of the State of Texas Department of Information Resources Contract (DIR) for Dell Computers, and The Interlocal Purchasing System (TIPS) contract for M&A Technology. DIR and TIPS pricing meet competitive bidding requirements for government and education technology solutions. Purchase recommendation is to be made from the Instructional Materials Allotment (IMA) fund allocated by TEA for the 2018 2019 Biennium, and funds set aside from the General Fund during the 2018-2019 budget process.

10.D. Consider Approval of selling the retired band uniforms for $100 to the Castleberry Band Booster Club (CBBC). They would be using the retired uniforms as a fundraiser for the CBBC by selling the uniforms to band alumni and using the damaged uniforms to make pillows and other memorabilia for sale. 

11. ACTION ITEMS

11.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.A.1. Consider Approval of New Hire Contract Recommendation:  There are no contract recommendations for this meeting as of February 25, 2019.

11.B. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

11.B.1. Consider Approval of the Instructional Materials Proclamation 2019 regarding courses for which materials are being adopted, and the publishers being considered for the 2019-2020 school year. 

11.C. Consider Approval of the cancellation of the School Board Election: Since we will not need to conduct an election on May 4th and have already called for one to be held, it is necessary for us to cancel the same election. "The Castleberry Independent School District Board of Education hereby cancels the election scheduled to be held on May 4, 2019 in accordance with Section 2.053(a) of the Texas Election Code. Mary Lou Martinez, School Board Place 5; Cathy Gatica, School Board Place 6; and David Holder, School Board Place 7; have been certified as unopposed and are hereby elected."

11.D. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

11.D.1. Consideration and possible action concerning construction of the Irma Marsh Middle School project.

12. INFORMATION ITEMS

12.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

12.A.1. Review Mid-Year PEIMS Data Report: The Mid-Year PEIMS Report was submitted successfully. 

12.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

12.B.1. Capital Improvements Projects Update (2017-18): The Projects Report reflects work scheduled to be completed and funds expended through the 2017-18 school year.

12.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

12.C.1. Review Resignations Received:  Two resignations have been received as of February 25, 2019.

12.D. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

12.D.1. IMMS Construction Project - Technology Equipment Purchase Information: The Technology Operations Department has provided a list of equipment that will need to be purchased to outfit the classrooms, offices, library, and common areas in the second phase (Summer 2019) of the Irma Marsh Middle School construction project. Discussion Item on 4/8/2019; Action Item on 5/6/2019

12.D.2. IMMS Construction Project - Division 27 Cabling RFP Information:  Jacob Bowser in conjunction with EMA Associates has provided the finalized Request for Proposal (RFP) document for Division 27 IMMS data cabling for your information. This RFP will be issued starting March 1st, 2019 with a closing date of April 1st, 2019. The winning bid will be selected based on a pre-defined RFP scoring rubric and submitted for board approval during the April 8th 2019 board meeting. Action Item on 4/8/2019

12.D.3. Associate Superintendent of Teaching, Learning, and Innovation Report: Includes the Program Highlights, Program Improvements, and Program Solutions in the areas of Technology Network/Infrastructure, Library Media, Community Relations, and the Fall PEIMS Submission.

12.D.3.a. Network/Infrastructure Program Information: Includes information on the past year’s accomplishments including completed network, network infrastructure, and technology projects.

12.D.3.b. Library Media Program Information:  Includes highlights of the district-wide Library Media Program and progress on the Library Media Improvement Plan. 

12.D.3.c. Community Relations Information:  Includes information on how CISD communicates information to students, parents, employees, and the community. 

12.D.3.d. Fall 2018 PEIMS Information:  The Fall PEIMS 2018 final submission was completed in January 2019.  Reports are attached showing student and staff data for Fall PEIMS 2018 which includes a comparison of the past five years.

12.D.4. Summer School Program Offerings: Summer school programs and enrichment opportunities for CISD students in grades K-12 will be offered to students over the summer of 2019. Programs will include K-7 academic remediation and advancement, 5th and 8th Grade SSI, EOC review, and 9-12 credit recovery.

12.D.5. Follow-Up 504/Dyslexia Report: A follow up from the November, 5, 2018, report will provide a program update from Laura Little, Coordinator of Research, Evaluations, and Accountability.

12.E. Strategic Planning Update for 2016-2021

12.F. Curriculum Audit Report

12.G. BBB Local, Board of Education three-year terms

12.H. Eichelbaum Wardell, P.C. Update 2-15-19 and 3-1-19

12.I. School Board 2018-2019 Activity Calendar

12.J. Castleberry ISD Glossary and Abbreviations

12.K. School Board Agenda Request by Board Members

12.L. 2019-2020 Budget Preparation Timeline 

12.M. Review Student Travel Approvals

12.N. Board Policy

13. DISCUSSION ITEMS - BOARD OF EDUCATION

13.A. Board of Education Key Dates

13.B. Tarrant County Day at the Capital, March 6-7, 2019

13.C. CISD Education Foundation Fundraiser

13.D. Legislative Update

13.E. School Board Operating Procedures

14. ESTABLISH NEXT MEETING

14.A. Monday, March 18, 2019, 5:30 p.m. - Joint Board Meeting with the City of River Oaks
Monday, April 8, 2019, 5:30 p.m. - Regular Board Meeting

15. ADJOURN