October 15, 2018 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. PRESENTATION ITEMS

4.A. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

4.A.1. WRA Architects and Buford Thompson Co. will present an update on the Irma Marsh Middle School Renovation Project.

4.A.2. 2018-2019 District Improvement Plan: Renee Smith-Faulkner, Associate Superintendent, will present a brief overview of the 2018-2019 District Improvement Plan.

4.A.3. Targeted Improvement Plan (REACH HS): This presentation provides information and the required Targeted Improvement Plan developed for REACH High School after receiving an improvement required rating for the 2017-2018 school year. 

5. CLOSED SESSION

6. DINNER

7. ROUTINE BUSINESS

7.A. Pledges of Allegiance to the American and Texas Flags

7.B. A Virtual Learning Walk will be presented by Castleberry Elementary School that will highlight student learning in the classroom.

7.C. School Officials Present

7.D. Recognition of Guests: Michelle Stapp, Principal at Castleberry Elementary, is recognizing Samuel A., 5th Grader; Evelyn M., 2nd Grader; Emma D., 4th Grader; and staff members: Julie Wilson, 4th Grade Teacher; Tiffany Hazard, 3rd Grade Teacher; and Laci Waters, Parent Volunteer.

8. COMMUNICATIONS FROM CITIZENS

9. CONSENT AGENDA

9.A. Consider Approval of Board Minutes from September 10, 2018, for a Regular Meeting.

9.B. Consider Approval of Expenditure Report for the month of September 2018: Lists all checks written for the month of September 2018. 

9.C. Consider Approval of the Eichelbaum Wardell Mehl and Hansen 2018-2019 Retainer Agreement for November 1, 2018 - October 31, 2019 in the amount of $ 32,400.00.

9.D. Consider Approval of the 2018 District Appraisal Roll: 2018 Supplemental Certified Appraisal Roll Valuation Summary is attached and the values have been certified by the Chief Appraiser.  A complete list of all property is available for review in the Finance Office. 

9.E. Consider Approval of the Technology Replacement Plan: The technology department recommends purchasing 1 laptop, 47 desktops, 91 monitors, 348 computer upgrade components, and 165 Chromebooks for a total price of $118,862.17 from Dell. Purchase recommendations are to be made from the Replacement Plan fund set aside during the budget process. 

9.F. Consider Board Approval of Policy Update 111: This item includes information for the Board’s approval of TASB Policy Update 111. This item has been reviewed by the cabinet and ALT.

9.G. Consider Approval of Academic/Educational Consultants:  Financial Services advertised RFP# 18-006 for academic/educational consultants and received 4 responses. As a result, the consultants are being recommended for academic/educational consulting. A list of recommended consultants is attached for your review. 

10. ACTION ITEMS

10.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.A.1. Consider Approval of New Hire Contract Recommendation:  There are no new contract recommendation for this meeting as of October 8, 2018.

10.A.2. Consider Approval of Petition to Sanction Teaching Certificate. This item asks the Board to consider approval of a petition to the Texas State Board for Educator Certification to sanction the Teaching Certificate of Kallye Dunavant, in accordance with CISD Board Policy.

10.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

10.B.1. Consider Approval of Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. The proposed budget amendment increases both revenue and expenses equally so the budget reflects the most accurate information for the fiscal year to date. The amendment is a balanced amendment without funds being transferred from fund balance.

10.C. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

10.C.1. Consider Approval of the purchase of new graphing calculators: The Teaching, Learning and Innovation Department recommends the purchasing of 379 Texas Instruments TI-Nspire graphing calculators for a total price of $52,370.00 from EAI Education. Purchase recommendation would be using funds from the Instructional Materials Allotment.

10.C.2. Consider Approval of the Targeted Improvement Plan (REACH HS): This presentation provides information and the required Targeted Improvement Plan developed for REACH High School after receiving an improvement required rating for the 2017-2018 school year. 

10.C.3. Consider Approval of the 2018-2019 District Improvement Plan: Renee Smith-Faulkner, Associate Superintendent, has provided a link to the 2018-2019 District Improvement Plan. The district plan was created with input from the Teaching, Learning, and Innovation Team.

11. INFORMATION ITEMS

11.A. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

11.A.1. DEIC/SBDM election results: Membership for the District Educational Improvement Committee and the campus Site-Based Decision-Making committee will be shared for the 2018-2019 school year.

11.A.2. Extended Year PEIMS Report: The Extended Year PEIMS 2017-2018 submission was completed in September.  PEIMS information is listed along with a comparison from prior years.

11.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

11.B.1. The 2019-2020 Budget Preparation Timeline is presented for review. Proposed time line for 2019-2020 has been reviewed by DEIC. 

11.B.2. The Castleberry ISD Athletic Department received a check for $1,800 from the Castleberry Athletic Booster Club. The money is help with the purchase of a sound system for the Castleberry Football Team.  

11.B.3. The Castleberry ISD Athletic Department received a check for $1,595 from the Castleberry Athletic Booster Club. The money is to help with the purchase of meals for the CHS and IMMS student athletes.  

11.B.4. The Castleberry ISD Athletic Department received a check for $ 560.23 from the Castleberry Athletic Booster Club. The money is for the cost of the RPC valve needed for the installation of the Dr. Pepper Fountain Machine in the concession stands at CHS and IMMS. 

11.B.5. The Special Education Department received various donations from area businesses for a combined value of $590. A list of donations is attached for your review.

11.C. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

11.C.1. Capital Improvements Projects Update (2018-19): The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction projects through the 2018-19 school year.

11.C.2. Energy Performance Updates from Ideal Impact, Inc.:  The report includes energy updates from Ideal Impact, Inc. which includes information gathered from campus walkthroughs (system & thermostat programming, weatherization, etc.) and data collection.

11.D. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.D.1. Review Resignations Received

11.E. Strategic Planning Update for 2016-2021

11.F. School Board 2018-2019 Activity Calendar

11.G. Curriculum Audit Report

11.H. BBB Local, Board of Education three-year terms

11.I. Eichelbaum Wardell, P.C. Update 9-15-18 and 10-1-18

11.J. Castleberry ISD Glossary and Abbreviations

11.K. School Board Agenda Request by Board Members

11.L. Review Student Travel Approvals

11.M. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. Board of Education Key Dates

12.B. School Board Operating Procedures

12.C. 2018 Board of Education Self-Evaluation

12.D. Board Members' report on TASB convention. Board members are asked to single out one item from the recent state school board convention to present orally to the board during the meeting. This presentation should be no more than three minutes. Other items that are judged to be of interest or benefit to the entire board should be submitted in written form. Forward written items to Angela Branch, who will provide copies for all board members.

13. ESTABLISH NEXT MEETING

13.A. Monday, November 5, 2018, 5:30 p.m. - Regular Board Meeting

14. ADJOURN