September 10, 2018 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. DISCUSSION ITEMS

4.A. Virtual Presentation of Irma Marsh Middle School presented by Keith Anderson with WRA Architects.

4.B. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

4.B.1. State Accountability Presentation: This presentation provides updated information provided by the Texas Education Agency Assessment Division of State Accountability. Final accountability results for 2017-2018 school year will be presented. 

4.B.2. 2017-2023 Five Year Curriculum Audit: Renee Smith-Faulkner, Associate Superintendent, has provided an update on the progress of the Five Year Curriculum Audit/Development Plan. 

4.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

4.C.1. Policy Update 111: This item includes information for the Board’s discussion of TASB Policy Update 111. This item has been reviewed by the cabinet and ALT.  Action Item on 10/15/18

5. CLOSED SESSION

6. DINNER

7. ROUTINE BUSINESS

7.A. Pledges of Allegiance to the American and Texas Flags

7.B. School Officials Present

7.C. Recognition of Guests: Castleberry ISD would like to honor Melody Dennis, River Oaks News with the 2018 Media Honor Roll Award.

7.D. Recognition of Guests: Kim Stafford, Director of Child Nutrition, is recognizing Sara Bintrim, Executive Chef, Regina Salas, Child Nutrition Manager at CHS, and Carrie McElroy, Team Member at CE.

8. COMMUNICATIONS FROM CITIZENS, if needed

9. CONSENT AGENDA

9.A. Consider Approval of Board Minutes from August 6, 2018 for a Regular Meeting.

9.B. Consider Board Approval of the Parameters of the District Calendar: Parameters for the 2018-2019 district calendar are presented. 

9.C. Consider Approval of the Expenditure Report for the Month of August 2018.  The report lists all checks written for the month of August 2018. 

9.D. Consider Approval of Board Policy AF(LOCAL), DBA(LOCAL), DC(LOCAL), DK(LOCAL), EB(LOCAL): Presented for Board approval are AF(LOCAL, DBA(LOCAL), DC(LOCAL), DK(LOCAL) and EB(LOCAL) board policies which are based upon our District of Innovation plan.

9.E. Consider Board Approval of Professional Employee Shortage Areas: Approved state-level shortage areas for the 2018-2019 school year are presented for Board approval.

10. ACTION ITEM

10.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.A.1. Consider Approval of Calendar Waiver: Waivers are scheduled for renewal for the 2018-2019 school year.

10.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

10.B.1. Consider Approval of Purchasing Conducted Electrical Weapon (Taser) for the Castleberry Independent School District Police Department. The proposal is to outline the policies and procedures associated with the addition of Conducted Electrical Weapons (Tasers).  The monies would be allocated from the 2018-19 safety budget.

11. INFORMATION ITEMS

11.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

11.A.1. Federal Program SAS Summary: The report gives a summary of federal grants for the 2018-2019 school year.

11.A.2. Preliminary School FIRST Rating: Castleberry ISD has received the highest rating of “Superior” from the Financial Integrity Rating System of Texas. The rating is based on an analysis of the district’s financial data for the 2016-2017 fiscal year. The Official Rating will be released in October 2018.

11.A.3. Financial Services received gift card/coupon and merchandise donations from nineteen local businesses or individuals for the District Secretary Beginning of Year Professional Development Workshop. Appreciation letters were mailed to the various businesses and individuals expressing the department’s appreciation. A list of donations is attached for your information.

11.A.4. The CISD Athletic Department received two corporate sponsorships for 2018. WRA Architects donated $1,000 and BTC Corporation donated $1,000 for a combined total of $2,000.00. 

11.A.5. The CISD Special Education Department received gift card/coupon and merchandise donations from twenty local businesses or individuals for various Special Education Trainings for the beginning of the year.  Appreciation letters were mailed to the various businesses and individuals expressing the department’s appreciation. A list of donations is attached for your information.

11.A.6. Castleberry ISD received a $5,000.00 check donation from WRA Architects. The money was donated for the “Back to School Drive” to be used toward the purchase of backpacks and supplies for CISD students.

11.A.7. The TLI Department received gift card/coupons and merchandise donations from local businesses for the 2018 ALT Retreat. Tarrant County College also donated the facilities for the ALT retreat this year. A list of donations is attached for your information. 

11.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

11.B.1. Capital Improvements Projects Update (2018-19):  The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction projects through the 2018-19 school year.

11.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.C.1. Superintendent Approved New Professional Hires:  There is one superintendent approved new hire for this meeting as of September 3, 2018.

11.C.2. Review Resignations Received

11.C.3. On-Campus PRS (Pregnancy Related Services) Waiver: The On-Campus PRS Waiver is scheduled for approval in the 2019-2020 school year.

11.C.4. Human Resources Report:  Includes the Job Fair Analysis, Exit Interview Summary, Public Information Request Summary, and Staff Retention Rate.

11.C.4.a. Job Fair Analysis: Includes information on professional staff hired from each university during the 2017 – 2018 job fair. 

11.C.4.b. Exit Interview Summary: Includes data from the 2017 – 2018 school year employee responses.

11.C.4.c. Public Information Request Summary:  Includes information on Public Information Requests as of August 2018.

11.C.4.d. Staff Retention Rate:  Information is presented concerning the district’s turnover rate.

11.D. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

11.D.1. Bilingual/ESL Report: The annual report will highlight the bilingual and English as a Second Language program and initiatives for the upcoming school year. 

11.D.2. Professional Learning: Associate Superintendent, Renee Smith-Faulkner has provided a link to the Professional Learning Website outlining the district’s professional learning plan for the 2018-2019 school year.

11.D.3. 2018-2019 District Improvement Plan: Renee Smith-Faulkner, Associate Superintendent, has provided a link to the 2018-2019 District Improvement Plan. The district plan was created with input from the Teaching, Learning, and Innovation Team.  Action Item on 10/15/2018

11.E. School Board Operating Procedures.

11.F. Strategic Planning Update for 2016-2021

11.G. Curriculum Audit Report

11.H. BBB Local, Board of Education three-year terms

11.I. Eichelbaum Wardell, P.C. Update 8-15-18 and 9-1-18

11.J. School Board Agenda Request by Board Members

11.K. 2018-2019 Budget Preparation Timeline

11.L. Review Student Travel Approvals.

11.M. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. Board of Education Key Dates

12.B. Future Enrollment

12.C. Update on REACH High School

12.D. School Board 2018-2019 Activity Calendar

12.E. 2018 Board of Education Self-Evaluation.

12.F. TASA/TASB Convention, September 28-30, 2018, Austin, Texas

12.G. 2018-2019 Board of Education Webpage

13. ESTABLISH NEXT MEETING

13.A. Monday, October 15, 2018, 5:30 p.m. - Regular Board Meeting

14. ADJOURN