June 4, 2018 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. DISCUSSION ITEMS

4.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

4.A.1. Budget Workshop Session 3: Conducted for preliminary budget development. This is the last of three Budget Work Sessions. 

4.B. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

4.B.1. Review of Board Policy BED(LOCAL) and DEC(LOCAL): Presented is the BED(LOCAL) and DEC(LOCAL) policies. Action Item on 7/16/2018.

5. CLOSED SESSION

6. DINNER

7. ROUTINE BUSINESS

7.A. Pledges of Allegiance to the American and Texas Flags

7.B. School Officials Present

7.C. Recognition of Guests:  Renee Smith-Faulkner, Associate Superintendent, is recognizing Lou Ann Bell, 1st Grade Teacher; Terri Fontenot, 3rd Grade Teacher; Nikki McDorman, 1st Grade Teacher; Brent Mischnick, 5th Grade Teacher; Gavin Watson, 8th Grade Teacher; Darla Wilson, 8th Grade Teacher; and Rick Aguillon, CTE Teacher; for their participation in the Computer Science for All Collaborative.

8. COMMUNICATIONS FROM CITIZENS

9. CONSENT AGENDA

9.A. Consider Approval of Board Minutes from May 7, 2018, for a Regular Meeting.

9.B. Consider Approval of Expenditure Report for the month of May 2018: The attached schedule lists all checks written for the month of May 2018.

9.C. Consider Approval of the Master Inter-Local Agreement with Region 11 Educational Service Center: The Master Inter-Local Agreement allows districts to participate in purchasing services through ESC Region 11 bidding processes, such as Bus Driver Drug Testing, Web Hosting, Technology Services and the Benefits Cooperative. 

9.D. Consider Approval of ESC XI Support Services Contracts for 2018-2019. These contracts include Administrative Services, Comprehensive Services, Instructional Services, Library Services, Internet Access, PEIMS and Technology Services. 

9.E. Consider Approval of TASB Risk Management Fund as the 2018-2019 District’s Property and Casualty Insurance Carrier for a Total Premium of $ 158,865.00. 

9.F. Consider Approval of the Purchase of Office Supplies and Furniture:  Financial Services advertised RFP#18-003 and received 14 responses. Administration recommends Staples as the primary vendor of office supplies, Martin’s Office Supply as secondary vendor and all other vendors as supplemental vendors. School supplies that are specialized for the classroom will be purchased through cooperative vendors.

9.G. Consider Approval of Joining the Educational Purchasing Cooperative of North Texas (EPCNT). This cooperative is comprised of public schools, charter schools and Region Service Centers located in Region X and Region XI areas. Due to new federal guidelines academic and special education consultants must respond to a Request for Proposal (RFP) before the District can contract with them using federal funds. This cooperative will allow CISD to utilize the other cooperative member’s requests for proposals for products and services.

9.H. Consider Approval of the State Waiver Application for Instructional Days missed and/or Low Attendance Waiver:  January 16, 2018 low attendance waiver submission to TEA due to weather.

9.I. Consider Approval of Policy Update 110: This item includes information for the Board’s approval of TASB Policy Update 110. This item has been reviewed by the cabinet and ALT.

9.J. Consider Approval of the Student Handbook and Code of Conduct: The 2018-2019 Student Handbook and Code of Conduct is presented for Board approval.

10. ACTION ITEMS

10.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.A.1. Consider Approval of a Director of Human Resources Contract Recommendation: The Superintendent of Schools will present recommendation to the Board of Education for approval of David Rodriguez as Director of Human Resources.

10.A.2. Consider Approval of New Hire Contract Recommendation:  There are ten contract recommendations for this meeting as of May 29, 2018. An addendum is anticipated.

10.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

10.B.1. Consider Approval of Capital Improvements Projects (2018-19): The report reflects work scheduled to be completed and funds expended through the 2018-19 school year. This includes programming, renovations, and construction projects.

10.B.2. Consider Approval of Replacement Plan (2018-19): Includes items that will be purchased through the Replacement Plan for the 2018-2019 school year.

10.B.3. Consider Approval of Relocation of Four (4) Irma Marsh Middle School Portable Classroom Buildings. The report includes information on the project which includes updates on programming, construction, and costs associated with the scope of work.

10.C. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

10.C.1. Budget Amendment: This amendment displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. The proposed budget amendment is the final budget amendment of the 2017-2018 fiscal year. A portion of the amendment is to be used to begin the Irma Marsh Middle School building renovation, specifically the moving of the IMMS portables. This project will be funded from Fund Balance. General Operating Fund 199 Function 81 Facilities & Construction would be increased by $190,000 and Fund Balance would be decreased by $190,000.

11. INFORMATION ITEMS

11.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

11.A.1. TRS Active Care Rates for 2018-2019 are presented. The TRS Active Care rates for 2018-2019 increased for all plans.  A premium comparison table of 2017-2018 and 2018-2019 is included for your review. 

11.A.2. Delinquent Tax Collection Report: The report includes information on the delinquent property tax collections. This report has been prepared by CISD’s tax attorney’s Perdue Brandon Fielder Collins & Mott. 

11.A.3. Child Nutrition Report: Includes information for ongoing programs implemented at various campuses including the weekly action stations at CHS featuring a build your own lunch menu, a fruit and vegetable cart was provided for JJE, $200 in garden equipment was donated to the JJE Garden Club and child nutrition partnered with CHS Culinary Arts for the Lone Star Chef Competition.  Employee training and community outreach continues to be a goal for the Child Nutrition Department.  

11.B. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

11.B.1. Teaching, Learning, and Innovation Report includes the following annual updates:

11.B.1.a. Elementary Mathematics Report: The 2017-2018 Elementary Mathematics Report includes program highlights, improvements, and solutions which have taken place over the 2017-2018 academic year. 

11.B.1.b. Secondary Mathematics Report: The 2017-2018 Secondary Mathematics Report includes program highlights, improvements, and solutions which have taken place over the 2017-2018 academic year. 

11.B.1.c. Elementary Language Arts Report: The 2017-2018 Elementary Language Arts Report includes program highlights, improvements, and solutions which have taken place over the 2017-2018 academic year. 

11.B.1.d. Secondary English Language Arts Report: The 2017-2018 Secondary English Language Arts Report includes program highlights, improvements, and solutions which have taken place over the 2017-2018 academic year.

11.B.1.e. Counselor Report: The 2017-2018 Counselor Report includes program supports provided to students, parents, and our community over the 2017-2018 academic year. 

11.B.1.f. Fine Arts Report:  The Fine Arts Report details this year’s activities and accomplishments.

11.B.1.g. Academic UIL Report: The report highlights UIL participation numbers and accolades from CISD campuses. 

11.B.1.h. Special Education Report: The report gives data and highlights for the Special Education programs in CISD.

11.B.1.i. Professional Learning Report:  An update is provided on the district’s Professional Learning Plan.  

11.B.1.j. Computer Science Collaborative Update:  An update is provided on the District-wide Computer Science Initiative. 

11.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.C.1. Review Resignations Received

11.C.2. Volunteer Report:  The report provides statistics about the volunteer program at each campus.

11.C.3. Review of Board Policy FDA(LOCAL): Presented is FDA(LOCAL) policy. Discussion Item on 7/16/2018.

11.D. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

11.D.1. Capital Improvements Projects Update (2017-18): The Projects Report reflects work scheduled to be completed and funds expended through the 2017-18 school year.

11.D.2. SHAC (School Health Advisory Council) Updates: The report includes information and updates from the School Health Advisory Council which highlights opportunities provided to students, parents, and community members. 

11.E. Strategic Planning Update for 2016-2021

11.F. Curriculum Audit Report

11.G. BBB Local, Board of Education three-year terms

11.H. Eichelbaum Wardell, P.C. Update 5-15-18 and 6-1-18.

11.I. School Board Operating Procedures

11.J. Castleberry ISD Glossary and Abbreviations

11.K. School Board Agenda Request by Board Members

11.L. 2018-2019 Budget Preparation Timeline 

11.M. Review Student Travel Approvals

11.N. School Board 2017-2018 Activity Calendar

11.O. On June 18, 2015, the Board of Education approved policy DC (LOCAL) delegating the Superintendent final hiring authority for Chapter 21 employees from the months of June 16 to August 31 annually. This policy will be practiced by administration through the summer hiring months.

11.P. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. The Summer Leadership Institute will be held in Fort Worth, Texas at the Omni Hotel on June 28-30. If you are interested in attending, please fill out selection of classes and turn into Mrs. Branch by Monday. Registration fees are listed below with more details on the brochure.

12.B. 2018-2019 Master Meeting Calendar 

12.C. Student Recognition's - Board Discussion

12.D. Leadership ISD

12.E. Pre K - 5th Grade School Supplies

12.F. Board Members' report on the NSBA National Convention.

13. ESTABLISH NEXT MEETING

13.A. Monday June 25, 2018, 5:30 p.m. - Special Board Meeting and Tax Hearing 
Monday, July 16, 2018, 5:30 p.m. - Regular Board Meeting

14. ADJOURN