April 2, 2018 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. DISCUSSION ITEMS

4.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

4.A.1. Two bids for struck off property at 5520 Cowden in Sansom Park Texas have been received. This property is a vacant lot with a current TAD appraisal of $15,000.00. The property is unique in that it is fenced in by the neighbor who is not the owner. There are two bids for this property. One from the City of Sansom Park for $6,000 and the other from Soha Enterprises Inc. for $5,000. Both bids, A Financial Impact of Bid Acceptance for each bid and background information on the property is attached for your review.

4.A.2. Budget Workshop Session 1: Conducted for preliminary budget development. This is the first of three budget work sessions scheduled to be held. 

4.A.3. Texas Association of School Boards (TASB) Salary Study

5. CLOSED SESSION

6. DINNER

7. ROUTINE BUSINESS

7.A. Pledges of Allegiance to the American and Texas Flags (will be lead in English and Spanish)

7.B. School Officials Present

7.C. A Virtual Learning Walk will be presented from Castleberry Elementary School that will highlight student learning in the classroom.

7.D. Recognition of Guests: Michelle Stapp, Principal at Castleberry Elementary School, is recognizing Roger U.., 5th grader; Salvador M., Kindergarten; Sarahi R., 3rd Grader; and staff members: Ashley Parker, 5th Grade Teacher, Carolyn Janzen, Library Aide; and Oleta Ansley, Volunteer.

7.E. Recognition of Guests: Denise Fisher, Science Director, is recognizing Jose R., 6th Grader, Alan C., 6th Grader, GeBryan A., 7th Grader, Luis A., 7th Grader, Diego M., 7th Grader; Ariana N., 7th Grader; Camille M., 8th Grader; and Karisma H., 7th Grader for the Regional Science Fair Winners.

7.F. Recognition of Guests: Javier DeLeon, Bilingual/ESL Academic Coach; and Angie Clark, Bilingual Teacher; is recognizing Frida C., 2nd Grade Student at Joy James Elementary, for the CISD 2017-2018 Bilingual Reading Bee Winner and Ariday R., 2nd Grade Student at Joy James Elementary, for the CISD 2017-2018 Bilingual Reading Bee Runner-Up.

7.G. Recognition of Guests: Laura Little, Coordinator of Research, Evaluation, and Accountability; and Guadalupe Perez, 3rd Grade Bilingual Teacher at A.V. Cato Elementary; is recognizing the first graduating class of Parent University.

8. COMMUNICATIONS FROM CITIZENS

9. CONSENT AGENDA

9.A. Consider Approval of Board Minutes from March 5, 2018, for a Regular Meeting.

9.B. Consider Approval of Expenditure Report for the month of March 2018:  The attached schedule lists all checks written for the month of March 2018.

9.C. Consider Approval of Claims Administrative Services (CAS) as the Workers Compensation Insurance Provider for Castleberry ISD. CAS is the current provider for Workers Compensation for the District. This agreement will be a three-year agreement beginning in the 2018/2019 school year on September 1, 2018.

9.D. Consider Approval of the Purchase of Student 1-to-1 Devices: The technology department recommends purchasing 967 student 1-to-1 devices for a total price of $284,854 from Dell. This amount reflects the pricing of the State of Texas Department of Information Resources Contract (DIR) for Dell Computers. DIR pricing meets competitive bidding requirements for government and education technology solutions. Purchase recommendation is to be made from the Student Notebook Replacement Plan fund set aside during the budget process. 

9.E. Consider Approval of the renewal of the Food Service Management Contract with Aramark for one additional year. Aramark has been the District’s Food Service Management Company since January 2016. The mandated term for the contract was for one year with four one-year renewal options. Aramark’s guaranteed amount for 2018-2019 is $167,048.00. The District must notify the Texas Department of Agriculture of its intent to renew the contract prior to April 30th. 

9.F. Consider Approval of School Meal Prices:  As required by the USDA/TDA and calculated with the USDA Paid Lunch Equity Tool paid lunch prices will remain the same as last year’s cost of $2.30 for elementary and $2.60 for secondary schools and breakfast prices will remain free for both elementary and secondary schools. 

9.G. Consider Approval of the Purchase of Vehicle Fuel: We advertised RFP# 18.001 for Vehicle Fuel and received one response from Quick Trip.  We recommend selecting Quick Trip to provide fuel purchases to the District.

10. ACTION ITEMS

10.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

10.A.1. Consider Approval of Resolution 18-006 to sell the struck off property at 5520 Cowden Street in Sansom Park Texas.

10.B. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.B.1. Consider Approval of New Hire Contract Recommendations:  There are three contract recommendations for this meeting as of March 29, 2018.

10.B.2. Consider Approval of Renewals, Proposed Non-renewals, No Actions and Terminations: The Superintendent of Schools will present recommendations to the Board of Education for renewals, proposed non-renewals, and no actions of professional employee contracts.

10.B.3. Consider Approval of the Continuation review of Board Policy Audit Review  of Local Policies: Presented for board approval are the revised BQA (LOCAL), BQB (LOCAL), CS (LOCAL), DEC (LOCAL), DN (LOCAL), and EG (LOCAL) policies.

10.C. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

10.C.1. Consider Approval of the New Extracurricular Organizations:  Recommendation of adding boys' and girls' golf for UIL competition (varsity & junior varsity).  CISD campus principals report no new extracurricular organizations for the 2018-19 school year.

10.C.2. Consider Approval of CISD-LWISD/ JPS School Base Clinic Interlocal Agreements:  Consider renewal of the interlocal agreements for the CISD-LWISD/ John Peter Smith School Base Clinic.

11. INFORMATION ITEMS

11.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

11.A.1. Purchasing Cooperatives Memberships and Related Costs: The attached schedule lists the purchasing cooperative memberships that Castleberry ISD belongs to. The related cost and rebates for Castleberry ISD in 2016-2017 and a rebate comparison of previous years is attached for review.

11.A.2. Castleberry Athletic Department received a $2,500 donation from the Castleberry Athletic Booster Club to cover half of the cost of the wall wraps for Baseball and Softball.

11.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

11.B.1. Capital Improvements Projects Update (2017-18): The Projects Report reflects work scheduled to be completed and funds expended through the 2017-18 school year.

11.B.2. Capital Improvements Projects Update (2018-19): The report reflects work scheduled to be completed and funds expended through the 2018-19 school year. This includes programming, renovations, and construction projects. Discussion Item on 5/7/2018; Action Item on 6/4/18.

11.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.C.1. Review Resignations Received: Seven resignations have been received as of March 26, 2018

11.C.2. Policy Update 110: This item includes information for the Board’s review of TASB Policy Update 110. Discussion Item on 5/7/18.

11.D. Strategic Planning Update for 2016-2021

11.E. Curriculum Audit Report

11.F. BBB Local, Board of Education three-year terms

11.G. School Board 2017-2018 Activity Calendar

11.H. Castleberry ISD Glossary and Abbreviations

11.I. School Board Agenda Request by Board Members

11.J. 2018-2019 Budget Preparation Timeline 

11.K. Review Student Travel Approvals

11.L. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. Future Capital Improvements Project Need

12.B. 2017 Announcement of Continuing Education Credits

12.C. School Board Operating Procedures

12.D. Board of Education Key Dates

12.E. ESC Region 11 Board Election Information on Board Member Candidates.

12.F. NSBA Convention, San Antonio, April 7-9, 2018

13. ESTABLISH NEXT MEETING

13.A. Monday, April 12, 2018, 6:00 p.m. - Joint Board Meeting with the City of Sansom Park to be held at Sansom Park.
Monday, May 7, 2018, 5:30 p.m. - Regular Board Meeting

14. ADJOURN