March 5, 2018 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. PRESENTATION ITEMS

4.A. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

4.A.1. District Improvement Plan:  Renee Smith-Faulkner, Associate Superintendent, has provided a link to the 2017-2018 District Improvement Plan. The district plan was created with input from the Teaching, Learning, and Innovation Team.

4.A.2. A-F Accountability System:  A presentation on the third domain of the new A-F Accountability System will be presented by Renee Smith-Faulkner. 

4.A.3. New Summer Programs and Partnerships:  Renee Smith-Faulkner, Associate Superintendent will present new summer programs and partnerships offered for students. 

5. DISCUSSION ITEMS

5.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

5.A.1. Review Budget Priorities: Initial budget planning for 2018-2019 has begun. Preliminary revenue projections and budget allocations have been determined. 

5.B. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

5.B.1. Continuation review of Board Policy Audit Review of Local Policies:  Presented for discussion is the revised BQA (LOCAL), BQB (LOCAL), CS (LOCAL), DEC (LOCAL), DN (LOCAL) and EG (LOCAL) policies.  Action Item: April 2, 2018

5.C. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

5.C.1. New Extracurricular Organizations:  Recommendation of adding boys' and girls' golf for UIL competition (varsity & junior varsity).  CISD campus principals report no new extracurricular organizations for the 2018-19 school year.  Action Item on 4/2/18.

5.D. Discussion of Construction Manager at Risk (CMAR) Buford-Thompson Construction for Irma Marsh Middle School Expansion.  The Construction Manager at Risk (CMAR) is a delivery method which entails a commitment by the Construction Manager (CM) to deliver the project within a Guaranteed Maximum Price (GMP) which is based on the construction documents and specifications at the time of the GMP plus any reasonably inferred items or tasks. 

6. CLOSED SESSION

7. DINNER

8. ROUTINE BUSINESS

8.A. Pledges of Allegiance to the American and Texas Flags

8.B. School Officials Present

8.C. A Virtual Learning Walk will be presented from Irma Marsh Middle School that will highlight student learning in the classroom.

8.D. Recognition of Guests: Kalyn Perkins, Principal at Irma Marsh Middle School, is recognizing Mackenzie N., 6th grader; Luis A., 7th grader; Javier M., 8th Grader; and staff members: Nichole Pace, Theater Arts Teacher and Josie Castillo, Custodian.

8.E. Recognition of Guests: June Ritchlin, Executive Director of Elementary Education, is recognizing Adrian G., 4th Grader; Joel L., 3rd Grader; Cristobal S., 5th Grader; Adrian A., 5th Grader; Amelia R., 3rd Grader; and Fernando G., 3rd Grader, for the CISD 2017-2018 Spelling Bee Winners and Runner-Ups.

9. COMMUNICATIONS FROM CITIZENS

10. CONSENT AGENDA

10.A. Consider Approval of Board Minutes from February 12, 2018, for a Regular Meeting.

10.B. Consider Approval of the Expenditure Report for the month of February 2018:  The report lists all checks written for the month of February 2018.

11. ACTION ITEMS

11.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

11.A.1. Consider Approval of the Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. The proposed budget amendment increases both revenue and expenses equally so the budget reflects the most accurate information for the fiscal year to date. The amendment is a balanced amendment without funds being transferred from fund balance.

11.A.2. Consider Approval of the Instructional Materials Allotment and TEKS Certification for 2018-2019. Districts and open-enrollment charter schools are required to certify annually to the State Board of Education and the commissioner that, for each subject in the required curriculum other than physical education, students have access to instructional materials that cover all of the Texas Essential Knowledge and Skills. Districts and open-enrollment charter schools will be unable to order 2018-2019 instructional materials through EMAT until the certification has been received by the Texas Education Agency.

11.B. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.B.1. Consider Approval of New Hire Contract Recommendation:  There are no contract recommendations for this meeting as of February 26, 2018.

11.B.2. Consider Approval of Renewals, Proposed Nonrenewals, No Actions and Terminations: The Superintendent of Schools will present recommendations to the Board of Education for Cabinet renewals, proposed nonrenewals, and no actions of professional employee contracts.

11.C. Consider Approval of Construction Manager at Risk (CMAR) Buford-Thompson Construction for Irma Marsh Middle School Expansion.  The Construction Manager at Risk (CMAR) is a delivery method which entails a commitment by the Construction Manager (CM) to deliver the project within a Guaranteed Maximum Price (GMP) which is based on the construction documents and specifications at the time of the GMP plus any reasonably inferred items or tasks. 

11.D. Consider Approval of the cancellation of the School Board Election: Since we will not need to conduct an election on May 5th and have already called for one to be held, it is necessary for us to cancel the same election. "The Castleberry Independent School District Board of Education hereby cancels the election scheduled to be held on May 5, 2018 in accordance with Section 2.053(a) of the Texas Election Code. Dewey Taliaferro, School Board Place 3; and Doug Lee, School Board Place 4; have been certified as unopposed and are hereby elected."

12. INFORMATION ITEMS

12.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

12.A.1. Castleberry ISD will advertise RFP# 18-002 to solicit responses from third party benefit administrators to provide employee benefit options that meet the needs of CISD. 

12.A.2. Review Mid-Year PEIMS Data Report: The Mid-Year PEIMS Report was submitted successfully. 

12.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

12.B.1. Capital Improvements Projects Update (2017-18): The Projects Report reflects work scheduled to be completed and funds expended through the 2017-18 school year.

12.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

12.C.1. Review Resignations Received:  Three resignations have been received as of February 26, 2018.

12.D. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

12.D.1. Associate Superintendent of Teaching, Learning, and Innovation Report: Includes the Program Highlights, Program Improvements, and Program Solutions in the areas of Technology Network/Infrastructure, Library Media, Community Relations, and the Fall PEIMS Submission.

12.D.1.a. Network/Infrastructure Program Information:  Includes information on the past year’s accomplishments including completed network, network infrastructure, and technology projects.

12.D.1.b. Library Media Program Information:  Includes highlights of the district-wide Library Media Program and progress on the Library Media Improvement Plan.

12.D.1.c. Community Relations Information:  Includes information on how CISD communicates information to students, parents, employees, and the community.

12.D.1.d. Fall 2017 PEIMS Information:  The Fall PEIMS 2017 final submission was completed in January 2018.  Reports are attached showing student and staff data for Fall PEIMS 2017 which includes a comparison of the past five years.

12.D.2. Summer School Program Offerings: Summer school programs and enrichment opportunities for CISD students in grades K-12 will be offered to students over the summer of 2018. Programs will include K-8 academic remediation and advancement, 5th and 8th Grade SSI, EOC review, and 9-12 credit recovery will be held at Castleberry Elementary and CHS.

12.D.3. Follow-Up 504/Dyslexia Report: A follow up from the November, 6, 2017, report will provide a program update from Laura Little, Coordinator of Research, Evaluations, and Accountability. 

12.E. School Board Operating Procedures

12.F. Strategic Planning Update for 2016-2021

12.G. Curriculum Audit Report

12.H. BBB Local, Board of Education three-year terms

12.I. School Board 2017-2018 Activity Calendar

12.J. Castleberry ISD Glossary and Abbreviations

12.K. School Board Agenda Request by Board Members

12.L. 2018-2019 Budget Preparation Timeline 

12.M. Review Student Travel Approvals

12.N. Board Policy

13. DISCUSSION ITEMS - BOARD OF EDUCATION

13.A. Follow Up to Full Day Pre-Kindergarten in Castleberry I.S.D.: Presented are the results of the Full Day PK Interest Survey completed by CISD parents and a list of surrounding school districts providing full day PK.

13.B. Safety Drill Update

13.C. Board of Education Key Dates

13.D. Texas Association of School Boards (TASB) Salary Study

13.E. ESC Region 11 Board Election Information on Board Member Candidates. Ballot voting will be at the 4-2-18 Board Meeting.

14. ESTABLISH NEXT MEETING

14.A. Monday, March 26, 2018, 6:00 p.m. - Joint Board Meeting with the City of River Oaks
Monday, April 2, 2018, 5:30 p.m. - Regular Board Meeting

15. ADJOURN