November 6, 2017 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. DISCUSSION ITEMS

4.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

4.A.1. Swearing in CISD Police Officer Joe Jones: Officer Joe Jones reported to duty at on October 24, 2017 and began working with Chief Provencio.

4.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

4.B.1. 2016-2017 Fiscal Year End Financial Audit and Management Letter:  Snow, Garrett & Company has given the District an unmodified opinion. This is the highest level given for financial reporting. Bound copies of the audit will be presented at the Board Meeting.

4.B.2. Authorizing the issuance and sale of Castleberry Independent School District Unlimited Tax Refunding of Existing Bonds, Series 2018, appointing a pricing officer and delegating to the pricing officer the authority to approve on behalf of the District the selection of bonds to be refunded, the sale of the bonds, the terms of the bonds and the offering documents for the bonds; establishing certain parameters for the approval of such matters by the pricing officer; providing for the approval by the pricing officer of the form of a paying agent/registrar agreement; levying a tax and providing for the security and payment of the bonds; providing for the approval by the pricing officer of the official statement; and enacting other provisions relating thereto.

4.B.3. Secondary Campuses Renovation

5. CLOSED SESSION

6. DINNER

7. ROUTINE BUSINESS

7.A. Pledges of Allegiance to the American and Texas Flags

7.B. Recognition of Guests: David Vasquez, Interim Principal at Castleberry High School, is recognizing Viviana P., 12th Grade Student, Mario V., 9th Grade Student, Hannah O., 12th Grade Student, and staff members: Ashley Weisner, English Teacher, and Jessica Woodward, AP Secretary. Mr. Vasquez will also recognize campus volunteer, Zeidy Fuentes.

7.C. A Virtual Learning Walk will be presented by Castleberry High School that will highlight student learning in the classroom.

7.D. Recognition of Guests: Lenny Lasher, Executive Director of Student Services and Operations, is recognizing the CHS Girls and Boys Cross Country Teams.

8. COMMUNICATIONS FROM CITIZENS

9. CONSENT AGENDA

9.A. Consider Approval of Board Minutes from October 9, 2017, for a Special Board Meeting and October 16, 2017, for a Regular Meeting.

9.B. Consider Approval of Expenditure Report for the month of October 2017: Lists all checks written for the month of October 2017. 

9.C. Consider Approval of Resolution 18-005 to sell the Property at 5806 Buchanan Street for $12,000.00: The property was stuck off to the City of Sansom Park in March 2016. The current TAD appraisal is $15,000.00. The tax amount apportioned to Castleberry ISD with the sale will be $6,984.66. The bidder agrees to pay the post-judgment taxes and the apportioned of the taxes to CISD is $341.14. Tax extinguished by the CISD is $2,148.17. A Financial Impact of Bid Acceptance Document will be included for review.

10. ACTION ITEMS

10.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.A.1. Consider Approval of New Hire Contract Recommendation:  There are no contract recommendations for this meeting as of November 3, 2017.

10.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

10.B.1. Consider Approval of the 2016-2017 Fiscal Year End Financial Audit:  Snow, Garrett & Company has given the District an unmodified opinion. This is the highest level given for financial reporting. 

10.B.2. Consider Approval of the passage of an order authorizing the issuance and sale of Castleberry Independent School District Unlimited Tax Refunding of Existing Bonds, Series 2018, appointing a pricing officer and delegating to the pricing officer the authority to approve on behalf of the District the selection of bonds to be refunded, the sale of the bonds, the terms of the bonds and the offering documents for the bonds; establishing certain parameters for the approval of such matters by the pricing officer; providing for the approval by the pricing officer of the form of a paying agent/registrar agreement; levying a tax and providing for the security and payment of the bonds; providing for the approval by the pricing officer of the official statement; and enacting other provisions relating thereto.

10.C. Consideration and possible action concerning the renovation of Irma Marsh Middle School.

10.D. Consideration and possible action concerning procurement of design professional for secondary school renovations.

10.E. Consideration and possible board action to authorize the superintendent to negotiate an agreement with a design firm for the secondary school renovation.  

11. INFORMATION ITEMS

11.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

11.A.1. Financial Services Executive Director Report:

11.A.1.a. Financial Services Evaluation: The report includes Financial Services performance highlights, improvements and program solutions. Information includes the District’s School FIRST Rating, an increase in fund balance and the central supply inventory warehouse.

11.A.1.b. Child Nutrition Evaluation: The report includes highlight information on the CHS Coffee Shop Café Connect, the Summer Food Service Program, the hiring of Chef Sara Bintrim, catering events throughout the District and Performance Improvements and Solutions.

11.A.1.c. Investment Report for the quarter ending September 30, 2017: This report shows District investment by fund for the quarter ending September 30, 2017. 

11.A.1.d. Board Budget Report as of September 30, 2017: This report shows Revenue and Expenditures by Fund and Function.

11.A.1.e. Tarrant County Tax Collection Reports for September 30, 2017: reflects the amount of current and delinquent taxes, penalties and interest collected for the month and year to date. 

11.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

11.B.1. Capital Improvements Projects Update (2017-18): The Projects Report reflects work scheduled to be completed and funds expended through the 2017-18 school year.

11.B.2. Energy Performance Updates from Ideal Impact, Inc.:  The report includes energy updates from Ideal Impact, Inc. which includes information gathered from campus walkthroughs (system & thermostat programming, weatherization, etc.) and data collection.

11.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.C.1. Review Resignations Received

11.C.2. Continuation review of Board Policy Audit Review of Local Policies: Presented is the revised AE (LOCAL) BJCD (LOCAL) DNA (LOCAL) DNB (LOCAL) DP (LOCAL) policies.  

11.D. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.

11.D.1. Dyslexia /504 Report: The annual report will highlight program improvements, compliance, and initiatives for the school year. 

11.D.2. TEA ESL Waiver and Bilingual Exemption: For the 2017-2018 school year, CISD submitted an ESL Waiver request for two non-ESL certified elementary teachers and a Bilingual Exemption request for one elementary bilingual class. 

11.E. School Board Operating Procedures

11.F. Strategic Planning Update for 2016-2021

11.G. Curriculum Audit Report

11.H. BBB Local, Board of Education three-year terms

11.I. School Board 2017-2018 Activity Calendar

11.J. Castleberry ISD Glossary and Abbreviations

11.K. School Board Agenda Request by Board Members

11.L. 2018-2019 Budget Timeline

11.M. Review Student Travel Approvals

11.N. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. Board of Education Key Dates

12.B. Castleberry High School Graduation 2017-2018

12.C. 2017 Board of Education Self-Evaluation

12.D. 2017 Superintendent Evaluation Presentation

12.E. Tarrant Appraisal District Election of members to the Board of Directors: Castleberry ISD is entitled to cast 10 votes collectively or separately for the following nominees for the Board of Tarrant Appraisal District.

12.F. Joint Meetings with the Board of Education and the City of Sansom Park.

12.G. Joint Meetings with the Board of Education and the City of River Oaks.

13. ESTABLISH NEXT MEETING

13.A. Monday, December 4, 2017, 6:30 p.m. - School Board Christmas Dinner
Monday, December 11, 2017, 5:30 p.m. - Regular Board Meeting

14. ADJOURN