June 5, 2017 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. DISCUSSION ITEMS

4.A. CISD Steering Committee Update: The CISD Steering Committee met six times this spring to evaluate the facilities at Irma Marsh Middle School and Castleberry High School. Gregg and Cheryl Lopez, community members, will speak on behalf of the Steering Committee to communicate action plans for implementation for improved facilities.

4.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

4.B.1. Budget Workshop Session 3: Conducted for preliminary budget development. This is the last of three Budget Work Sessions.

4.C. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

4.C.1. Student Handbook and Code of Conduct:  Detailed in this report, will be proposed changes to the Student Handbook and Code of Conduct for the 2017-2018 school year.  

4.D. CISD Replacement Plan (2017-18)

5. INFORMATION ITEMS WITH PRESENTATION

5.A. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

5.A.1. Professional Learning Video Report:  A link to the Midwinter Professional Learning Presentation has been provided by Renee Smith-Faulkner along with a Video Explaining the Progress of the CISD Professional Learning Plan for the 2016-2017 school year.

5.A.2. Career and Technology Instruction Report:  A presentation will be given by Renee Smith-Faulkner highlighting Naviance and the College and Career Readiness Program. 

5.A.3. Extending Student Access to the Internet at Home Report: Increasing student access to the Internet is an area needing growth based on the BrightByte survey given to parents, students, and teachers. A presentation will be given on the eLTE student access solution. 

5.B. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

5.B.1. Continuation review of Board Policy Curriculum Audit Review of Local Policies: Presented is the revised BF (LOCAL) BJA (LOCAL) BQ (LOCAL) BP (LOCAL) CS (LOCAL) DN (LOCAL) DMA (LOCAL) policies.

6. CLOSED SESSION

7. DINNER

8. ROUTINE BUSINESS

8.A. Pledges of Allegiance to the American and Texas Flags

8.B. School Officials Present

8.C. Recognition of Guests: Renee Smith-Faulkner, Associate Superintendent, is recognizing outstanding staff members and students who participated in the elementary STREAM program and the high school computer science programming class. In addition, the Technology Interns will be recognized for their technical support provided during the 2016-2017 school year.

9. COMMUNICATIONS FROM CITIZENS

10. CONSENT AGENDA

10.A. Consider Approval of Board Minutes from May 8, 2017 Regular Board Meeting.

10.B. Consider Approval of Expenditure Report for the month of May 2017: The attached schedule lists all checks written for the month of May 2017. 

10.C. Consider Approval of the Master Inter-Local Agreement with Region 11 Educational Service Center: The Master Inter-Local Agreement allows districts to participate in purchasing services through ESC Region 11 bidding processes, such as Bus Driver Drug Testing, Web Hosting, Technology Services and the Benefits Cooperative. 

10.D. Consider Approval of ESC XI Support Services Contracts for 2017-2018.  These contracts include Administrative Services, Comprehensive Services, Instructional Services, Library Services, Internet Access, PEIMS and Technology Services. 

10.E. Consider Approval of Contracting with Perdue, Brandon, Fielder, Collins & Mott LLP for representation in Property Value Study Appeals and Taxable Audits. 

10.F. Consider Approval of Board Policy Update 107: This item has been presented to the board and is ready for adoption of TASB Policy Update 107. 

10.G. Consider Approval of JJAEP Memorandum of Understanding: A Memorandum of Understanding with Tarrant County Juvenile Services is attached to provide services for students who are expelled from Castleberry ISD. 

11. ACTION ITEMS

11.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.A.1. Consider Approval of New Hire Contract Recommendation.

11.A.2. Consider Approval of an Elementary ELA Coordinator Contract Recommendation: The Superintendent of Schools will present recommendation to the Board of Education for approval of Elena Guerrero as Elementary ELA Coordinator.

11.A.3. Consider Approval of a Bilingual/ESL Coordinator Contract Recommendation: The Superintendent of Schools will present recommendation to the Board of Education for approval of Ruth Martin as Bilingual/ESL Coordinator.

11.B. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

11.B.1. Consider the Adoption of SpringBoard Curriculum for Secondary English Language Arts and Math Advanced Placement Courses:  Currently, the secondary ELA and Math Advanced Placement courses lack a rigorous curriculum aligned with AP and college and career readiness standards. SpringBoard’s instruction and assessment align with the skills and knowledge identified by the Advanced Placement Program and the SAT as essential for college readiness.

11.C. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

11.C.1. Consider Approval of the Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. The proposed budget amendment is the final budget amendment of the 2016-2017 fiscal year. This amendment increases both revenue and expenses equally so that the budget reflects the most accurate information for the fiscal year. The amendment is a balanced amendment with no funds taken from fund balance.

11.D. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

11.D.1. Consider Approval of Capital Improvements Projects Update (2017-18): The report reflects work scheduled to be completed and funds expended through the 2017-18 school year. This includes programming, renovations, and construction projects.

11.E. Consider Approval of the Superintendent Goals 2017 - 2018.

12. INFORMATION ITEMS

12.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

12.A.1. Delinquent Tax Collection Report: The report includes information on the delinquent property tax collections. This report has been prepared by CISD’s tax attorney’s Perdue Brandon Fielder Collins & Mott. 

12.A.2. Financial Services Evaluation Program Follow Up: The report includes Financial Services information on bank reconciliations, internal audit schedules and federal grant budgets. 

12.A.3. Child Nutrition Report: Includes information for ongoing programs implemented at various campuses including Breakfast in the Classroom, Heartland Solutions the online application system and monthly action stations at CHS featuring rotating build your own lunch options. Employee training and community outreach continues to be a goal for the child nutrition department. 

12.A.4. The River Oaks Lions Club donated $500 to sponsor the Castleberry Cares Health and Community Resource Fair. The entire donation amount will be applied towards the expenses related to the health fair.  

12.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

12.B.1. Capital Improvements Projects Update (2016-17): The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction projects through the 2016-17 school year.

12.B.2. Energy Performance Updates from Ideal Impact, Inc.:  The report includes energy updates from Ideal Impact, Inc. which includes information gathered from campus walkthroughs (system & thermostat programming, weatherization, etc.) and data collection.

12.B.3. SHAC (School Health Advisory Council) Updates: The report includes information and updates from the School Health Advisory Council which highlights opportunities provided to students, parents, and community members. 

12.C. Consider All Matters related to Instruction, including but not limited to reports, finances, and/or proposals.

12.C.1. Instructional Services Report: The report includes the following annual updates:

12.C.1.a. Mathematics Report: The 2016-2017 Mathematics Report includes program highlights, improvements, and solutions which have taken place over the 2016-2017 academic year. 

12.C.1.b. English Language Arts: The 2016-2017 English Language Arts Report includes program highlights, improvements, and solutions which have taken place over the 2016-2017 academic year.

12.C.1.c. Bilingual/ESL: The 2016-2017 Bilingual/ESL report includes program highlights, improvements, and solutions which have taken place over the 2016-2017 academic year.  

12.C.1.d. Counselor Report: The 2016-2017 Counselor Report includes program supports provided to students, parents, and our community over the 2016-2017 academic year. 

12.C.1.e. Fine Arts:  The Fine Arts Report details this year’s activities and accomplishments.

12.C.1.f. Special Education:   The report gives data and highlights for the Special Education programs in CISD.

12.C.1.g. Academic UIL: The report highlights UIL participation numbers and accolades from CISD campuses. 

12.D. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

12.D.1. Review Resignations Received:  There are thirteen resignations that have been received as of May 30, 2017.

12.D.2. Volunteer report:  The report provides statistics about the volunteer program at each campus. 

12.E. School Board Operating Procedures.

12.F. Strategic Planning Update for 2016-2021.

12.G. Curriculum Audit Report

12.H. School Board 2016-2017 Activity Calendar

12.I. BBB Local, Board of Education three-year terms.

12.J. Updated Vendor List

12.K. Eichelbaum Wardell, P.C. Update 5-15-17 and 6-1-17.

12.L. School Board Agenda Request by Board Members.

12.M. 2017-2018 Budget Preparation Timeline

12.N. Review Student Travel Approvals.

12.O. Board Policy

13. DISCUSSION ITEMS - BOARD OF EDUCATION

13.A. 2017-2018 Master Meeting Calendar (DRAFT)

13.B. CISD Academic Foundation Meeting

13.C. The Summer Leadership Institute will be held in Fort Worth, Texas at the Omni Hotel on June 22-24. If you are interested in attending please fill out selection of classes and turn into Mrs. Branch by Monday. Registration fees are listed below with more details on the brochure.

13.D. On June 18, 2015, the Board of Education approved policy DC (LOCAL) delegating the Superintendent final hiring authority for Chapter 21 employees from the months of June 16 to August 31 annually. This policy will be practiced by administration through the summer hiring months.

13.E. Board of Education Key Dates

14. ESTABLISH NEXT MEETING

14.A. Monday, June 26, 2017, 5:30 p.m. - Special Board Meeting and Tax Hearing

15. ADJOURN