April 3, 2017 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. DISCUSSION ITEMS

3.A. Consider All Matters related to Instruction, including but not limited to reports, finances, and/or proposals.

3.A.1. Campus Improvement Plans (Elementary and Secondary): Each campus has completed the Campus Improvement Plan (CIP) March formative assessment update to document progress. This quarter the principals have created an infographic to summarize their progress.  Each infographic will highlight a variety of strategies each campus is working on this school year.

3.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

3.B.1. Budget Workshop Session 1: Conducted for preliminary budget development. This is the first of three budget work sessions scheduled to be held.

4. CLOSED SESSION

5. DINNER

6. ROUTINE BUSINESS

6.A. Pledges of Allegiance to the American and Texas Flags

6.B. School Officials Present

6.C. A Virtual Learning Walk will be presented by Castleberry Elementary that will highlight student learning in the classroom.

6.D. Recognition of Guests: Ricardo Montalvo, Principal at Castleberry Elementary, is recognizing Isaiah Ford, 3rd Grader; Gabriel Hardy, Kindergarten; Kelsey Brown, 1st Grader; and staff members: Michael Jenkins, PE Coach, Fernanda Valdez, Paraeducator; and Juanita Luna, Parent Volunteer.

6.E. Recognition of Guests: Linda Aguillon, Instructional Coach, is recognizing the Dual Language Reading Bee winner and participants. Students from Castleberry Elementary are Jesus Almanza, Camila Flores, and Adan Reyna. Students from A. V. Cato Elementary are Paulina Callejas, Jesus Frias, David De Luna Guzman, Elizabeth Rodriguez, and Pedro Villafranco. Students from Joy James Elementary are Marc Guerrero, Leslie Cuevas, and Diana Gonzalez.

7. COMMUNICATIONS FROM CITIZENS

8. CONSENT AGENDA

8.A. Consider Approval of Board Minutes from the February 13, 2017, Regular Board Meeting, the March 6, 2017, Regular Board Meeting, and March 20, 2017, Special Board Meeting.

8.B. Consider Approval of Expenditure Report for the month of March 2017:  The attached schedule lists all checks written for the month of March 2017. 

8.C. Consider Approval of the renewal of the Food Service Management Contract with Aramark for one additional year. Aramark has been the District’s Food Service Management Company since January 2016. The mandated term for the contract was for one year with four one-year renewal options. Aramark’s guaranteed amount for 2017-2018 is $196,278.  The District must notify the Texas Department of Agriculture of its intent to renew the contract prior to April 29th. 

8.D. Consider Approval of Resolution 16-005 to sell the Struck-Off Property at 5005 Yeary Street to the City of Sansom Park.  The City of Sansom Park will pay $1,000 plus the 2013-2014 Post Judgement Taxes of $506.57 for the property.  A Financial Impact of Bid Acceptance has been prepared by the District Tax Attorneys and is included for your review. 

8.E. Consider Approval of Resolution 16-006 to sell the Struck-Off Property at 5017 Yeary Street to the City of Sansom Park.  The City of Sansom Park will pay $1,000 plus the 2013-2014 Post Judgement Taxes of $305.22 for the property.  A Financial Impact of Bid Acceptance has been prepared by the District Tax Attorneys and is included for your review.  

8.F. Consider Approval of Resolution 16-007 to sell the Struck-Off Property at 5004 Cowden Street to the City of Sansom Park.  The City of Sansom Park will pay $1,000 plus the 2013-2014 Post Judgement Taxes of $532.49 for the property.  A Financial Impact of Bid Acceptance has been prepared by the District Tax Attorneys and is included for your review. 

8.G. Consider Approval of Extension of Depository Contract with Bank of Texas: We have a good working relationship with Bank of Texas and Administration recommends extending our Depository Contract for an additional 2 years as allowed by the Texas Education Code, Chapter 45, and Subchapter G. 

9. INFORMATION ITEMS WITH PRESENTATION

9.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

9.A.1. Policy Update 107: This item includes information for the Board’s review of TASB Policy Update 107.

10. ACTION ITEMS

10.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.A.1. Consider Approval of New Hire Contract Recommendation
MOTION

10.A.2. Consider Approval of Renewals, Proposed Non-renewals, No Actions and Terminations:  The Superintendent of Schools will present recommendations to the Board of Education for renewals, proposed non-renewals, and no actions of professional employee contracts.

10.A.3. Consider Approval of Non-renewal of Term Contract Employee: The Superintendent of Schools will present recommendations to the Board of Education for proposed non-renewal of term contracts.

10.A.4. Consider Approval of District Calendar Recommendation:  This calendar follows parameters set by the Board, is recommended by DEIC, and was the choice in the staff survey.

10.A.5. Consider Approval of Board Policy Curriculum Audit Review EG (LOCAL): Presented is the revised EG LOCAL with recommended changes from the Curriculum audit. 

10.A.6. Consider Approval of District of Innovation Plan: Presented is the District of Innovation Plan which has been reviewed and approved with a majority vote from DEIC. 

10.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

10.B.1. Consider Approval of Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within Function code. The proposed budget amendment is to fund the HVAC/Air Handler Cost for Castleberry High School.  The amendment will decrease Fund 199-Function 34 (Transportation) $75,000 and Function 51 (Maintenance and Operations) $33,000 and increase Fund 199- Function 81(Facilities Acquisition & Construction) by $108,000. 

11. INFORMATION ITEMS

11.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.A.1. Review Resignations Received:  Eight resignations have been received as of March 24, 2017.

11.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

11.B.1. Financial Services Executive Director Report:

11.B.1.a. Tarrant County Tax Collection Reports for February 28, 2017: reflects the amount of taxes, penalty, interest & delinquent taxes collected for the month and year to date and the percent of the total levy collected. 

11.B.1.b. Investment Report for the month of February 28, 2017: This report shows District investment by fund for the month ending February 28, 2017. 

11.B.1.c. Board Budget Report as of February 28, 2017: This report shows Revenue and Expenditures by Fund and Function. 

11.B.2. Purchasing Cooperatives Memberships and Related Costs: The attached schedule lists the purchasing cooperatives that Castleberry ISD is a member of and the related costs charged to Castleberry ISD in 2015-2016. 

11.B.3. Castleberry Cares Health and Community Resource Fair received a $500 donation from Castleberry Community Drug-Free Awareness Coalition (CCDAC). The funds are to be applied towards the expenses related to the health fair.

11.C. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

11.C.1. Designated Projects Update:  The Projects Report reflects work scheduled to be completed and funds expended through the 2016-17 school year.

11.C.2. Capital Improvements Projects Update (2016-17): The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction projects through the 2016-17 school year.

11.C.3. Capital Improvements Projects Update (2017-18): The report reflects work scheduled to be completed and funds expended through the 2017-18 school year. This includes programming, renovations, and construction projects.

11.C.4. Energy Performance Updates from Ideal Impact, Inc. The report includes energy updates from Ideal Impact, Inc. which includes information gathered from campus walkthroughs (system & thermostat programming, weatherization, etc.) and data collection.

11.D. Consider All Matters related to Instruction, including but not limited to reports, finances, and/or proposals.

11.D.1. 2017-2018 Textbook Adoption:  Textbook committees in Spanish and Career Technology Education have completed the textbook adoption process.  The report includes the adopted publisher by grade and content area. Adoptions included are High School Spanish, Accounting and Anatomy and Physiology. 

11.E. Strategic Planning Update for 2016-2021.

11.F. Curriculum Audit Report

11.G. School Board 2016-2017 Activity Calendar.

11.H. BBB Local, Board of Trustees three-year terms.

11.I. Updated Vendor List

11.J. Eichelbaum Wardell, P.C. Update 3-15-17.

11.K. School Board Agenda Request by Board Members.

11.L. 2017-2018 Budget Preparation Timeline

11.M. Review Student Travel Approvals.

11.N. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. Board of Education Key Dates.

12.B. Steering Committee Update

12.C. Board Members' report on the NSBA National Convention.

12.D. Superintendent Goals 2016

12.E. School Board Operating Procedures.

13. ESTABLISH NEXT MEETING

13.A. Monday, May 8, 2017, 5:30 p.m. - Regular Board Meeting

14. ADJOURN