March 6, 2017 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. INFORMATION ITEMS WITH PRESENTATION

3.A. Dr. Leslie James, James and Associates, will present the Executive Summary of Special Education Program Review.

3.B. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

3.B.1. Quarterly Update on District Improvement Plan:  An update will be given by Renee Smith-Faulkner for the 2nd Quarter of the District Improvement Plan. 

4. DISCUSSION ITEMS

4.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

4.A.1. Board Policy Curriculum Audit Review EG (LOCAL): Presented is the revised EG LOCAL with recommended changes from the Curriculum audit. 

4.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

4.B.1. Review Budget Priorities: Initial budget planning for 2017-2018 has begun. Preliminary revenue projections and budget allocations have been determined. 

5. CLOSED SESSION

6. DINNER

7. ROUTINE BUSINESS

7.A. Pledges of Allegiance to the American and Texas Flags

7.B. School Officials Present

7.C. A Virtual Learning Walk will be presented from Irma Marsh Middle School that will highlight student learning in the classroom.

7.D. Recognition of Guests: Derrick Spurlock, Principal at Irma Marsh Middle School, is recognizing Kaitlin Starnes, 8th Grader, George Oviedo, 8th Grader, Leslie Hernandez, 8th grader, and staff members: Andy Brady, Math Teacher; Connie Aregullin, Paraeducator; and Parent Volunteer.

8. COMMUNICATIONS FROM CITIZENS

9. CONSENT AGENDA

9.A. Consider Approval of Board Minutes from the February 27, 2017 Regular Board Meeting.

9.B. Consider Approval of the Expenditure Report for the month of February 2017.

9.C. Consider Approval of continuing for one additional 12 month period fuel purchases from Fuelman and QuikTrip.  Pricing from the original awards will remain in effect for the renewal contract period. 

9.D. Consider Approval of Resolution 16-003 for the Public Resale of Real Estate: The property is located at 1117 Oxford Street in River Oaks and has been struck off to Castleberry ISD as the Trustee of such properties per section 34.05 (a), Texas Property Tax Code. 

9.E. Consider Approval of Resolution 16-004 to sell the Property at 5720 Isbell Street for $15,000: The property was stuck off to City of Sansom Park on February 2, 2016. The current TAD appraisal is $50,432. Taxes owed CISD are $33,647.37. The tax amount apportioned to Castleberry ISD with the sale will be $6,374.22. The tax revenue due CISD extinguished is $27,273.15. A Financial Impact of Bid Acceptance Document will be included for review. 

9.F. Consider Approval of the Minimum Bid for the Public Resale of Real Estate that has been struck off to Castleberry ISD as the Trustee of such properties per section 34.05 (a), Texas Property Tax Code. 

9.G. Consider Approval of School Meal Prices:  As required by the USDA/TDA and calculated with the USDA Paid Lunch Equity Tool paid lunch prices will be increased by $0.10 for the secondary schools and $0.5 for the elementary schools. The breakfast prices will remain the same for all schools.  

9.H. Consider Approval of the purchase of Student 1-to-1 Devices: The technology department recommends purchasing 1080 student 1-to-1 devices for a total price of $340,480 from Dell. This amount reflects the pricing of the State of Texas Department of Information Resources Contract (DIR) for Dell Computers. DIR pricing meets competitive bidding requirements for government and education technology solutions. Purchase recommendation is to be made from the Student Notebook Replacement Plan fund set aside during the budget process. 

10. ACTION ITEMS

10.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.A.1. Consider Approval of New Hire Contract Recommendation

10.A.2. Consider Approval of Proposed Termination of Probationary Contract: The Superintendent of Schools will present recommendation to the Board of Education for proposed termination of Randolph Chandler’s probationary contract.

10.A.3. Consider Approval of Renewals, Proposed Nonrenewals, No Actions and Terminations:  The Superintendent of Schools will present recommendations to the Board of Education for Cabinet renewals, proposed nonrenewals, and no actions of professional employee contracts.

10.A.4. Consider Resolution to Designate all Castleberry Independent School District Schools as Welcoming and Protective: Presented is the resolution to designate CISD campuses as Welcoming and Protective of all its students and their families. 

10.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

10.B.1. Consider Approval of the Instructional Materials Allotment and TEKS Certification for 2017-2018. Districts and open-enrollment charter schools are required to certify annually to the State Board of Education and the commissioner that, for each subject in the required curriculum other than physical education, students have access to instructional materials that cover all of the Texas Essential Knowledge and Skills. Districts and open-enrollment charter schools will be unable to order 2017-2018 instructional materials through EMAT until the certification has been received by the Texas Education Agency. The certification form must be presented to the district or open-enrollment charter's local board of trustees or governing body. The superintendent, local board president, and board secretary are required to sign the form before it is submitted to TEA. 

10.C. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

10.C.1. Consider Approval of the addition of Four (4) Portable Classroom Buildings: The report includes information on the project which includes updates on programming, construction, and costs associated with the scope of work.

10.C.2. Consider Approval of Castleberry High School HVAC Air Handler Proposal:  The proposal and price is not to exceed the amount of $195,286.50.

10.D. Consider Approval of the cancellation of the School Board Election: Since we will not need to conduct an election on May 6th and have already called for one to be held, it is necessary for us to cancel the same election. "The Castleberry Independent School District Board of Education hereby cancels the election scheduled to be held on May 6, 2017 in accordance with Section 2.053(a) of the Texas Election Code. Kenneth Romo, School Board Place 1; and W.E. "Bill" Seybold, School Board Place 2; have been certified as unopposed and are hereby elected."

10.E. Consider Approval of the election of members to the Region 11 Board of Directors: Castleberry ISD is entitled to cast 7 votes collectively or separately for the following nominees for the Region 11 Board of Directors.

11. INFORMATION ITEMS

11.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.A.1. Review Resignations Received:  Seven resignations have been received as of February 27, 2017.

11.A.2. Policy Update 107: This item includes information for the Board’s review of TASB Policy Update 107.

11.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

11.B.1. Texas Education Code section 25.081 has changed from requiring 180 days of instruction to 75,600 minutes. Since the instruction time has been reduced, CISD is investigating reducing the number of workdays for instructional aides (and other similar employee types) for new hires and giving the option to reduce workdays to existing employees. 

11.C. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.

11.C.1. Capital Improvements Projects Update: The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction.

11.C.2. Energy Performance Updates from Ideal Impact, Inc.: The report includes energy updates from Ideal Impact, Inc. which includes information gathered from campus walkthroughs (system & thermostat programming, weatherization, etc.) and data collection.

11.D. Consider All Matters related to Instruction, including but not limited to reports, finances, and/or proposals.

11.D.1. Summer School Program Offerings: Summer school programs will be offered June 5th through June 30th for CISD students in grades K-12. Programs will include K-8 academic remediation, 5th and 8th Grade SSI, EOC review, and 9-12 credit recovery. Programs will be held at Castleberry Elementary and the ALC. 

11.E. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

11.E.1. Assistant Superintendent of Technology Services Report: Includes the Program Highlights, Program Improvements, and Program Solutions in the Network Infrastructure Program Report, the Library Media Program Report, the Community Electronic Information Program Report, and the final Fall PEIMS Submission.

11.E.1.a. Network/Infrastructure Program Report:  Includes information on the past year’s accomplishments including completed network, network infrastructure, and technology projects.

11.E.1.b. Library Media Program Report:  Includes highlights of the district-wide Library Media Program and progress on the Library Media Improvement Plan. 

11.E.1.c. Community Electronic Information Program Report:  Includes information on how CISD communicates information to students, parents, employees, and the community. 

11.E.1.d. Fall 2016 PEIMS Information:   The Fall PEIMS 2016 final submission was completed in January 2017.  Reports are attached showing student and staff data for Fall PEIMS 2016 which includes a comparison of the past five years.

11.F. Strategic Planning Update for 2016-2021.

11.G. Curriculum Audit Report

11.H. School Board 2016-2017 Activity Calendar.

11.I. School Board Operating Procedures.

11.J. BBB Local, Board of Trustees three-year terms.

11.K. Updated Vendor List

11.L. Eichelbaum Wardell, P.C. Update 2-15-17 and Update 3-1-17.

11.M. School Board Agenda Request by Board Members.

11.N. 2017-2018 Budget Preparation Timeline

11.O. Review Student Travel Approvals.

11.P. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. Board of Education Key Dates.

12.B. Legislative Update

12.C. CISD Renovations

13. ESTABLISH NEXT MEETING

13.A. Monday, March 20, 2017, 6:00 p.m. - Special Board Meeting
Monday, April 3, 2017, 5:30 p.m. - Regular Board Meeting

14. ADJOURN