January 9, 2017 at 5:35 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. QUESTIONS REGARDING THE CONSENT AGENDA

3. DISCUSSION ITEMS

3.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

3.A.1. 2015-2016 Fiscal Year End Financial Audit:  Snow, Garrett & Company has given the District an unmodified opinion. This is the highest level given for financial reporting. 

3.A.2. School District Strategies will present key highlights from the Fall 2016 demographic study including district and campus projections.

3.B. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

3.B.1. Districts of Innovation: This item highlights the benefits of CISD becoming a District of Innovation. 

3.C. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

3.C.1. A-F Accountability Rating System

4. CLOSED SESSION
         •  Superintendent’s Contract

5. DINNER

6. ROUTINE BUSINESS

6.A. Pledges of Allegiance to the American and Texas Flags

6.B. School Officials Present

6.C. Recognition of Guests:  CISD School Board Recognition Month for January.  Renee Smith-Faulkner, Assistant Superintendent  of Technology Services, will recognize the School Board Members on behalf of CISD Administration and Mayor Herman Earwood will present a proclamation from the City of River Oaks and Mayor Jim Barnett, Jr. will present a proclamation from the City of Sansom Park.

6.D. Recognition of Guests: Lenny Lasher, Executive Director of Student Services and Operations, is recognizing the CHS Volleyball Team, CHS & IMMS  Football Teams, and the CHS & IMMS  boys and girls Cross Country Teams.

7. COMMUNICATIONS FROM CITIZENS

8. CONSENT AGENDA

8.A. Consider Approval of Board Minutes from the December 5, 2016 Special Board Meeting, December 12, 2016 meeting #1, and December 12, 2016 meeting #2.

8.B. Consider Approval of Expenditure Report for the month of December 2016

8.C. Consider Approval of changes to the Academic Planning Guide, formerly known as the High School Educational Planning Guide for the 2017-2018 Academic Year.

8.D. Consider Approval of the 2016-2017 Fine Arts Mariachi Program.

9. ACTION ITEMS

9.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

9.A.1. Consider Approval of the 2015-2016 Fiscal Year End Financial Audit:  Snow, Garrett & Company has given the District an unmodified opinion. This is the highest level given for financial reporting.

9.B. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

9.B.1. Consider Approval of New Hire Contract Recommendation

9.C. Consider Approval of the adoption of the resolution concerning the A-F Accountability Rating System for Texas Public Schools which calls on the Texas Legislature to repeal the A-F letter-grade school/district rating system to be implemented in 2017-18 and to develop a community-based accountability system.

9.D. Consider Approval of All Matters Incident and/or Related to Ordering a General Election for place 1 and place 2 for a three year term to be held on May 6, 2017. The Castleberry Independent School District Board of Education is ordering a General Election that will be held jointly with Tarrant County, City of River Oaks, and City of Sansom Park.

9.E. Consider Approval of Superintendent’s Evaluation: Proposed Superintendent Evaluation Compilation.

9.F. Consider Approval of Superintendent's Contract. 

10. INFORMATION ITEMS WITH PRESENTATION

10.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.A.1. Board Policy Review Update: The attached memo reflects updates recommended by the TASB Board Policy Review. 

10.B. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

10.B.1. Addition of Four (4) Portable Classroom Building (Located across from CHS Cafeteria/ Competition Gym). The report includes information on the project which includes updates on programming, construction, and costs associated with the scope of work.

11. INFORMATION ITEMS

11.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.A.1. Public Schools Week: Included in this information is the Open House schedule and publicity plans for the 2017 Public Schools Week.

11.A.2. Human Resources Report

11.A.2.a. Follow Up Job Fair Analysis: A quarterly program update is included in this report. 

11.A.2.b. Follow Up Staff Retention Rate: A quarterly program update is included in this report. 

11.A.2.c. Follow Up Exit Interview Summary: A quarterly program update is included in this report. 

11.B. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

11.B.1. Follow-Up Three Year Curriculum Report Update: Report will provide a quarterly program update from Airemy Caudle, Executive Director of Elementary Education and Ken Casarez, Executive Director of Secondary Education, which was presented to the Board of Education at the September 12, 2016 meeting. 

11.C. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

11.C.1. Financial Services Executive Director Report:

11.C.1.a. Tarrant County Tax Collection Reports for November 2016: reflects the amount of taxes, penalty, interest & delinquent taxes collected for the month and year to date and the percent of the total levy collected. 

11.C.1.b. Investment Report for the month of November 2016: This report shows District investment by fund for the month ending November 30, 2016.

11.C.1.c. Board Budget Report as of November 30, 2016: This report shows Revenue and Expenditures by Fund and Function.

11.C.1.d. Financial Services Evaluation: The report includes Financial Services performance highlights, and information on internal and external audits.

11.D. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

11.D.1. Capital Improvements Projects Update: The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction.

11.D.2. Energy Performance Updates from Ideal Impact, Inc.:  The report includes energy updates from Ideal Impact, Inc. which includes information gathered from campus walkthroughs (system & thermostat programming, weatherization, etc.) and data collection.

11.E. Strategic Planning Update for 2016-2021.

11.F. Curriculum Audit Report

11.G. School Board 2016-2017 Activity Calendar.

11.H. School Board Operating Procedures.

11.I. BBB Local, Board of Trustees three-year terms.

11.J. Updated Vendor List

11.K. Eichelbaum Wardell, P.C. Update 12-15-16 and Update 1-1-17.

11.L. School Board Agenda Request by Board Members.

11.M. Budget Preparation Timeline 2017-2018

11.N. Review Student Travel Approvals.

11.O. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. Board of Education Key Dates.

12.B. CISD Renovations

13. ESTABLISH NEXT MEETING

13.A. Monday, February 13, 2017, 5:30 p.m. - Regular Board Meeting

14. ADJOURN