October 10, 2016 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. DISCUSSION ITEMS

4.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

4.A.1. Campus Improvement Plan Presentations: Elementary and Secondary Campus Improvement Plans for the 2016 – 2017 school year have been provided for review.  Principals from A.V. Cato Elementary, Castleberry Elementary, Joy James Elementary, Irma Marsh Middle School, Castleberry High School, and REACH High School will provide the board with a summary of their plan.

4.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

4.B.1. Financial Services Executive Director Report:

4.B.1.a. Investment Report for the quarter ending August 31, 2016: This report shows District investment by fund for the quarter ending August 31, 2016.

4.B.1.b. Board Budget Report as of August 31, 2016: This report shows Revenue and Expenditures by Fund and Function.

4.B.1.c. Tarrant County Tax Collection Reports for August 31, 2016: Reflects the amount of current and delinquent taxes, penalties and interest collected for the month and year to date.

4.C. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

4.C.1. Capital Improvements Projects Update: The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction.

4.C.2. District Facility Rental Usage and Fees Update: An updated fee expense for district facility rental usage.

4.C.3. Possible renovations at Irma Marsh Middle School and Castleberry High School.

5. CLOSED SESSION

6. DINNER

7. ROUTINE BUSINESS

7.A. Pledges of Allegiance to the American and Texas Flags

7.B. School Officials Present

7.C. A Virtual Learning Walk will be presented from REACH High School that will highlight one standard-based bulletin board.

7.D. Recognition of Guests: Wanda Byther, Principal of REACH High School, is recognizing Erik Torres, 12th Grader; Autumn Najar, 10th Grader, Juan Santana, 9th Grader, and Marisela Ojeda, Paraeducator.

8. COMMUNICATIONS FROM CITIZENS

9. CONSENT AGENDA

9.A. Consider Approval of Board Minutes from the October 4, 2016, Special Board Meeting.

9.B. Consider Approval of Expenditure Report for the month of September 2016: Lists all checks written for the month of September 2016.

9.C. Consider Approval of the Eichelbaum Wardell Mehl and Hansen 2016-2017 Retainer Agreement for November 1, 2016 - October 31, 2017, in the amount of $ 30,000.

9.D. Consider Approval of the 2017-2018 Budget Preparation Timeline: Proposed time line for 2017-2018 has been reviewed by the ALT and DEIC. 

9.E. Consider Approval of Resolution 16-002 for the Public Resale of Real Estate that has been struck off to Castleberry ISD as the Trustee of such properties per section 34.05 (a), Texas Property Tax Code.

9.F. Consider Approval of the Technology Replacement Plan: The technology department recommends purchasing 114 computers, 175 monitors, and 173 computer upgrade components for a total price of $187,372 from Dell. Purchase recommendations are to be made from the Replacement Plan fund set aside during the budget process.

9.G. Consider Approval to Purchase Classroom Interactive Displays: The technology department recommends purchasing 54 BenQ interactive flat panels for a total price of $140,150.00 from M&A Technology. Purchase recommendation is to be made from the District Replacement Plan fund set aside during the budget process.

9.H. Consider Approval of 2016-2017 District Improvement Plan: The 2016-2017 District Improvement Plan was presented at the September board meeting. 

9.I. Consider Approval of the Maintenance and Construction Final Projects: The Projects Report reflects work scheduled to be completed and funds expended through the 2016-17 school year.

9.J. Consider Approval of the Purchase of one (1) International Corporation, Type C-77 passenger School Bus from Long Horn Bus Sales in the amount of $97,864.00 funded from the Replacement Plan. 

9.K. Consider Approval of Policy Update 105: This item includes information for the Board’s approval of  TASB Policy Update 105. This item has been reviewed by the Cabinet, ALT, and the Board. 

10. ACTION ITEMS

10.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries. 

10.A.1. Consider Approval of New Hire Contract Recommendation.

10.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals. 

10.B.1. Consider Approval of the 2016 District Appraisal Roll: 2016 Supplemental Certified Appraisal Roll Valuation Summary is attached and the values have been certified by the Chief Appraiser.  A complete list of all property is available for review in the Finance Office. 

10.C. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

10.C.1. Consider Approval of Energy Performance Contract from Ideal Impact, Inc.:  Projection – Ideal Impact is projecting $128,587 in annual savings and is recommending CISD set a savings goal of 28% per year or $171,450.  All savings are projected, but not guaranteed.  Guarantee – Ideal Impact is guaranteeing savings of $398,504 for the Application Phase plus the Guarantee Phase of this agreement. Application and Guarantee Phase Fee – CISD shall pay Ideal Impact an Application Phase fee of $367,316 with an annual Guarantee Phase Fee of $4518.

11. INFORMATION ITEMS

11.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries. 

11.A.1. Review Resignations Received:  No resignations have been received as of October 3, 2016.

11.A.2. DEIC/SBDM Election Results:  Results of the DEIC and campus Site-Based Decision Making committees are in this report. Positions are detailed by campus and area represented (staff, parent, community, business).

11.B. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

11.B.1. Replacement of one (1) Ford F-250 Maintenance Vehicle (HVAC) from Auto Nation Ford in the amount of $28,588.75 funded from the Replacement Plan.

11.B.2. Replacement of one (1) Ford Transit Van Maintenance Vehicle (Electrician/ Data Communications) from Auto Nation Ford in the amount of $25,855.03 funded from the Replacement Plan.

11.B.3. Replacement of One (1) Ford Explorer Police Vehicle (Police Officer) from Defender Supply in the amount of $38,251.83 funded from the Replacement Plan.

11.C. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

11.C.1. Extended Year PEIMS Report:  The Extended Year PEIMS 2015-2016 submission was completed in September.  Information is listed along with a comparison from prior years.

11.D. Strategic Plan 2016-2021

11.E. School Board Operating Procedures.

11.F. BBB Local, Board of Education three-year terms.

11.G. Eichelbaum Wardell, P.C. Update 10-1-16.

11.H. School Board Agenda Request by Board Members.

11.I. Review Updated Vendor List.

11.J. 2017-2018 Budget Preparation Timeline

11.K. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. School Board 2016-2017 Activity Calendar.

12.B. Board of Education Key Dates.

12.C. Board Members' report on TASB convention. Board members are asked to single out one item from the recent state school board convention to present orally to the board during the meeting. This presentation should be no more than three minutes. Other items that are judged to be of interest or benefit to the entire board should be submitted in written form. Forward written items to Angela Branch, who will provide copies for all board members.

12.D. Informational Collaboration Meetings.

12.E. CISD Strength and Conditioning Complex Open House, October 21, 2016, 5:30 p.m.

12.F. Joint Meetings with the Board of Education and the surrounding cities.

13. ESTABLISH NEXT MEETING

13.A. Monday, November 7, 2016, 5:30 p.m. - Regular Board Meeting

14. ADJOURN