August 8, 2016 at 7:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. ROUTINE BUSINESS

4.A. Pledges of Allegiance to the American and Texas Flags

4.B. School Officials Present

4.C. Recognition of Guests:  DeAnne Page, Executive Director of Financial Services, is recognizing staff members Melanie Bogle, Purchasing Specialist, and Elizabeth Menchaca, Accounting Director, for their outstanding job and extra efforts in the Financial Services Department.

4.D. Recognition of Guests:  Jim Byrom, River Oaks Lions Club, will recognize Jackie Pena for her hard work and dedication to CCDAC.

5. DISCUSSION ITEMS

5.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

5.A.1. Budget Work Session #4:  Conducted for preliminary budget development. This is the fourth of four Budget Work Sessions to be held this summer. Included in this session is a list of 2016-2017 Budget Planning Dates, Notice of Public Meeting, and Proposed Budget for 2016-2017.

5.A.2. 2016 District Appraisal Roll: 2016 Certified Appraisal Roll Valuation Summary is attached and the values have been certified by the Chief Appraiser.  A complete list of all property is available for review in the Finance Office.

5.B. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

5.B.1. Instructional Services Executive Directors Report:

5.B.1.a. Science Annual Report: The annual report will highlight the science instructional program and initiatives for the upcoming school year.

5.B.1.b. Social Studies Annual Report: The annual report highlights social studies curriculum, professional development and program initiatives for the coming school year.

5.C. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

5.C.1. Designated Projects Update:  The Projects Report reflects work scheduled to be completed and funds expended through the 2015-16 school year.

5.C.2. Capital Improvements Projects Update: The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction.

5.C.3. Irma Marsh Middle School Cafeteria Renovation (CI# 14):  The proposal and price is not to exceed the Guarantee Maximum Price amount of $1,213,431.  The monies allocated are scheduled on the Capital Improvement Projects.

5.D. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

5.D.1. Policy Update EHBAF (Legal) & (Local):  This item includes information for the Board’s review of Board Policy EHBAF regarding Special Education Video/Audio Monitoring. 

6. CLOSED SESSION

7. COMMUNICATIONS FROM CITIZENS

8. CONSENT AGENDA

8.A. Consider Approval of Board Minutes from the July 18, 2016 Regular Board Meeting and the July 26, 2016 Special Board Meeting.

8.B. Consider Approval of Expenditure Report for the month of July 2016:  The attached schedule lists all checks written for the month of July 2016.

8.C. Consider Approval of Teacher Appraisal Calendar: This item details dates for teacher appraisals. Limitations on dates for appraisals are affected by such things as school holidays and state assessment days. 

8.D. Consider Approval of T-TESS:  This item includes all administrators who have completed the Teacher Evaluation and Support System training.

9. ACTION ITEMS

9.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

9.A.1. Consider Approval of Proposing a $ 1.17 per $100 valuation Maintenance & Operating Tax Rate and .2066 valuation Interest & Sinking Tax Rate: The total Tax Rate for 2016-2017 would be 1.3766 valuation. 

9.A.2. Consider Approval of the Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board.

9.B. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

9.B.1. Consider Approval of New Hire Contract Recommendation.

10. INFORMATION ITEMS

10.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.A.1. Superintendent Approved New Professional Hires.

10.A.2. Review Resignations Received.

10.A.3. Policy Update 105: This item includes information for the Board’s review of  TASB Policy Update 105. 

10.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

10.B.1. TRS Active Care Rates for 2016-2017 are presented. There were increases in the Active Care 2 and Active Care Select Plans for 2016-2017, while Active Care 1HD received no premium increase. A premium comparison table of 2015-2016 and 2016-2017 is included for your review.

10.B.2. REACH High School received gift card/coupon donations from 19 local businesses for a total value of $4,496.00.  These donations will be used for student and staff recognition. 

10.C. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

10.C.1. Summer PEIMS Submission Report: The Summer PEIMS 2015-2016 submission is complete. Significant information is included along with a comparison of past five years.

10.D. 2016 Board of Education Self-Evaluation. 

10.E. BBB Local, Board of Education three-year terms.

10.F. School Board Operating Procedures.

10.G. Review July Vendor List.

10.H. Eichelbaum Wardell, P.C. Update 7-15-16 and Update 8-1-16.

10.I. School Board Agenda Request by Board Members.

10.J. Budget Preparation Timeline 2016-2017.

10.K. Board Policy

11. DISCUSSION ITEMS - BOARD OF EDUCATION

11.A. TASA/TASB Convention, September 23-25, 2016.

11.B. School Board 2016-2017 Activity Calendar

11.C. Board of Education Key Dates.

11.D. 2016-2017 Student Enrollment

11.E. School Board Curriculum Audit Review.

11.F. Strategic Plan 2016-2021 DRAFT

12. ESTABLISH NEXT MEETING

12.A. Thursday, August 25, 2016, 5:30 p.m. - Special Board Meeting and Board Workshop.
Monday, September 12, 2016 - Regular Board Meeting.

13. ADJOURN