March 7, 2016 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. DISCUSSION ITEMS

4.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

4.A.1. Review of Employee Benefit Provider:  In efforts to maximize benefits the District offers to the employees in a cost-affordable manner, we are exploring different options as it relates to current / possible future providers of employee benefits. The projected cost is based on the 2015-2016 pricing; however, we will continue to work closely with possible benefit providers and provide the 2016-2017 pricing options as soon as they become available. We also will ensure the employee coverage will be equal to or greater than the coverage now provided to employees at comparable pricing.

4.B. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

4.B.1. Capital Improvements Projects Update: The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction.

4.C. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

4.C.1. Assistant Superintendent of Technology Services Report: Includes the Program Highlights, Program Improvements, and Program Solutions in the Network Infrastructure Program Report, the Library Media Program Report, the Community Electronic Information Program Report, and the final Fall PEIMS Submission.

4.C.1.a. Network/Infrastructure Program Report:  Includes information on the past year’s accomplishments including completed network, network infrastructure, and technology projects. 

4.C.1.b. Library Media Program Report:  Includes highlights of the district-wide Library Media Program and progress on the Library Media Improvement Plan.

4.C.1.c. Community Electronic Information Program Report:  Includes information on how CISD communicates information to students, parents, employees, and the community.  

4.C.1.d. Fall 2015 PEIMS Information: The Fall PEIMS 2015 final submission was completed in January 2016.  Reports are attached showing student and staff data for Fall PEIMS 2015 which includes a comparison of the past five years.

4.D. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

4.D.1. Learning Walk: Castleberry Elementary teacher Lindsey Huntley and Joy James Elementary teacher Josh Fox will present their Standards Based Bulletin Boards.

5. CLOSED SESSION

6. DINNER

7. ROUTINE BUSINESS

7.A. Pledges of Allegiance to the American and Texas Flags

7.B. School Officials Present

7.C. Recognition of Guests: Derrick Spurlock, Principal at Irma Marsh Middle School, is recognizing Luis Diaz, 6th Grader, Sonia Cabral, 7th Grader, Juan Santana, 8th grader, and staff members: Ann Miller, Special Education Teacher; Robert "Wayne" Cash, Paraeducator; and Shari Moore Lee, Parent Volunteer.

7.D. Recognition of Guests: Linda Aguillon, Instructional Coach, is recognizing Kimberly Benitez, 2nd Grader at Castleberry Elementary, 1st Place, Robert Rodriguez, 2nd Grader at A.V. Cato Elementary, 2nd Place, and other CISD 2015-2016 Bilingual Reading Bee Winner District Finalists.

8. COMMUNICATIONS FROM CITIZENS

9. CONSENT AGENDA

9.A. Consider Approval of Board Minutes from the February 8, 2016, Regular Board Meeting.

9.B. Consider Approval of the Expenditure Report for the month of February 2016:  The report lists all checks written for the month of February 2016.

9.C. Consider Approval of continuing for one additional 12 month period fuel purchases from Fuelman and QuikTrip.  Pricing from the original awards will remain in effect for the renewal contract period. Expenses for 2015 to QuikTrip were $53,349.57 and Fuelman expenses were $6,029.75 for a combined total of $59,379.32.  

9.D. Consider Approval of selecting Snow Garrett Williams to Provide Auditing Services to CISD for Fiscal Year 2016:  Snow Garrett Williams was selected from CSP#14-006 for the 2014 fiscal year audit with four (4) successive one (1) year extensions, based on the long-range needs of the District and mutual consent of both parties not to exceed five (5) years total. This will be the 2nd year we have extended the service agreement. We have a good working relationship with Snow Garrett Williams and are pleased with the auditing service they provide the District.

9.E. Consider Approval of the Purchase of Welding for CTE Welding Pathway: Recommendation is for approval for the purchase of six welding booths in the amount of $50,748.00 from Lincoln Electric for the Castleberry High School CTE Welding Pathway.  Funding for the equipment will be Carl D. Perkins Career and Technology Grant. 

9.F. Consider Approval of the purchase of Student Notebooks: The technology department recommends purchasing 700 student notebooks for a total price of $292,600.00 from Dell. This amount reflects the pricing of the State of Texas Department of Information Resources Contract (DIR) for Dell Computers. DIR pricing meets competitive bidding requirements for government and education technology solutions. Purchase recommendation is to be made from the Student Notebook Replacement Plan fund set aside during the budget process.

10. ACTION ITEMS

10.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.A.1. Consider Approval of New Hire Contract Recommendation.

10.A.2. Consider Approval of District Calendar Recommendation:  This calendar follows parameters set by the Board, is recommended by DEIC, and was the choice in the staff survey.

10.B. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

10.B.1. Consider procurement of construction services for additions and renovations to Irma Marsh Middle School, including but not limited to cafeteria additions/renovations, and renovations at the former technology building at W.O. Barnes Stadium for conversion to athletic weight rooms.

10.C. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

10.C.1. Consider Approval of Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within Function code. Proposed Budget Amendment is to fund ongoing Capital Improvement Project, at the Castleberry High School Track & Field Complex with the installation of sports turf on the practice field. This project will be funded from the Committed Fund Balance. General Operating Fund 199 Function 81 would be increased by $897,682.00 and Committed Fund Balance will be decreased by $897,682.00.

10.D. Consider Approval of the cancellation of the School Board Election: Since we will not need to conduct an election on May 7th and have already called for one to be held, it is necessary for us to cancel the same election. "The Castleberry Independent School District Board of Education hereby cancels the election scheduled to be held on May 7, 2016 in accordance with Section 2.053(a) of the Texas Election Code.  Dewey Taliaferro, School Board Place 3; Mary Lou Martinez, School Board Place 5, Cathy Gatica, School Board Place 6, and David Holder, School Board Place 7; have been certified as unopposed and are hereby elected."

10.E. Consider Approval of the election of members to the Region 11 Board of Directors: Castleberry ISD is entitled to cast 7 votes collectively or separately for the following nominees for the Region 11 Board of Directors.

11. INFORMATION ITEMS

11.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.A.1. Review Resignations Received.

11.B. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

11.B.1. Summer School Program Offerings: Summer school programs will be offered June 6th – July 1st for CISD students in grades K-12.  K-8 programs will be held at Castleberry Elementary School and the 9-12th grade programs will be held at the ALC.  The summer programs will be funded using local and federal funding.  

11.C. School Board 2015-2016 Activity Calendar.

11.D. School Board Operating Procedures.

11.E. BBB Local, Board of Education three-year terms.

11.F. Review February Vendor List.

11.G. Eichelbaum Wardell, P.C. Update 2-15-16 and Update 3-1-16.

11.H. School Board Agenda Request by Board Members.

11.I. Budget Preparation Timeline 2016-2017.

11.J. Review Student Travel Approvals.

11.K. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. Board of Education Key Dates.

12.B. Curriculum Audit, Preliminary Findings.

12.C. Strategic Planning Update for 2015-2020.

13. ESTABLISH NEXT MEETING

13.A. Monday, April 4, 2016, 5:30 p.m. - Regular Board Meeting

14. ADJOURN