January 11, 2016 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. DISCUSSION ITEMS

4.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

4.A.1. 2014-2015 Fiscal Year End Financial Audit and Management Letter:  Snow, Garrett & Company has given the District an unqualified opinion. This is the highest level given for financial reporting. Bound copies of the audit will be presented at the Board Meeting.

4.A.2. Financial Services Executive Director Report:

4.A.2.a. Tarrant County Tax Collection Reports for November 2015: reflects the amount of taxes, penalty, interest & delinquent taxes collected for the month and year to date and the percent of the total levy collected.

4.A.2.b. Investment Report for the month of November 2015: This report shows District investment by fund for the month ending November 30, 2015.

4.A.2.c. Board Budget Report as of November 30, 2015: This report shows revenue and expenditures by fund and function.

4.A.2.d. Financial Services Evaluation: The report includes Financial Services performance highlights, and information on internal and external audits.

4.B. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

4.B.1. Capital Improvements Projects Update: The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction.

4.B.2. WRA Architects will give a presentation on the conceptual design process for Irma Marsh Middle School & Castleberry High School.

4.C. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

4.C.1. Assistant Superintendent of Technology Services Report: Child Nutrition Report Includes follow-up information on progress of Program Solutions.

4.D. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

4.D.1. Assistant Superintendent of Instructional Services Report:

4.D.1.a. Follow Up Three Year Curriculum Update: The quarterly curriculum update is included in this report.

4.D.1.b. Follow Up Federal Program SAS Summary: The quarterly federal program update is included in this report.

4.D.1.c. Follow Up Job Fair Analysis: A quarterly program update is included in this report.

4.D.1.d. Follow Up Staff Retention Rate: A quarterly program update is included in this report.

4.D.2. Learning Walk: AVC Elementary teachers Patsy Holman and Courtney De La Cruz and Castleberry Elementary teacher Tiffany Hazard will present their Standards Based Bulletin Boards.

5. CLOSED SESSION
         •  Superintendent’s Contract

6. DINNER

7. ROUTINE BUSINESS

7.A. Pledges of Allegiance to the American and Texas Flags

7.B. School Officials Present

7.C. Recognition of Guests: Shirley Blowers, Literacy Coach Instructional Specialist, is recognizing Lorenzo Abalos, 2nd Grader at A.V. Cato Elementary, Trinity Bowles, 2nd Grader at A.V. Cato Elementary, Luke Brown, 2nd Grader at A.V. Cato Elementary, Joshua Hernandez, 2nd Grader at A.V. Cato Elementary, Leslie Wendland, 2nd Grader at A.V. Cato Elementary, Damien Pearce, 2nd Grader at A.V. Cato Elementary, Erick Medina, 2nd Grader at Castleberry Elementary, Camilla Torres, 2nd Grader at Castleberry Elementary, Brielle Lopez, 2nd Grader at Joy James Elementary, Layla Baahamad, 2nd Grader at A.V. Cato Elementary, and Sandra Berg, 2nd Grader at Joy James Elementary, for the CISD 2015-2016 Reading Bee Finalists and Winner.

7.D. Recognition of Guests:  CISD School Board Recognition Month for January.  Renee Smith-Faulkner, Assistant Superintendent  of Technology Services, will recognize the School Board Members on behalf of CISD Administration and Mayor Herman Earwood will present a proclamation from the City of River Oaks and Jim Barnett, Jr. will present a proclamation from the City of Sansom Park.

8. COMMUNICATIONS FROM CITIZENS

9. CONSENT AGENDA

9.A. Consider Approval of Board Minutes from the November 9, 2015, November 30, 2015, December 7, 2015, December 14, 2015 meeting #1, and December 14, 2015 meeting #2.

9.B. Consider Approval of Expenditure Report for the month of December 2015.

9.C. Consider Approval of Policy Update 103:  Included is information for approval of TASB Policy Update 103.

9.D. Consider Approval of Policy Update CDA (Local): Included is information for the approval of Local Policy CDA (Local).

10. ACTION ITEMS

10.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

10.A.1. Consider Approval of the 2014-2015 Fiscal Year End Financial Audit:  Snow, Garrett & Company has given the District an unqualified opinion. This is the highest level given for financial reporting. 

10.B. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

10.B.1. Consider Approval of the CISD High School Educational Planning Guide.

10.B.2. Consider Approval for Professional Learning Communities (PLC) Conference: The curriculum department recommends approval for funding 60 teachers, administrators, and district level support teams to attend the PLC Conference on July 6-8, in San Antonio, Texas. Funding for registration, travel, meals, and housing will be provide with budgeted federal funds. 

10.C. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.C.1. Consider Approval of New Hire Contract Recommendation:  There are no contract recommendations for this meeting as of January 4, 2016. 

10.C.2. Consider Approval of Petition to Sanction Teaching Certificate. This item asks the Board to consider approval of a petition to the Texas State Board for Educator Certification to sanction the Teaching Certificate of Kelly Morrison McGonigle, in accordance with CISD Board Policy.
MOTION

10.D. Consider Approval of All Matters Incident and/or Related to Ordering a General Election for place 3, place 5, place 6, and place 7 for a three year term to be held on May 7, 2016. The Castleberry Independent School District Board of Education is ordering a General Election that will be held jointly with Tarrant County, City of River Oaks, and City of Sansom Park.

10.E. Consider Approval of Superintendent’s Evaluation: Proposed Superintendent Evaluation Compilation.

11. INFORMATION ITEMS

11.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.A.1. Review Resignations Received.

11.B. School Board 2015-2016 Activity Calendar.

11.C. School Board Operating Procedures.

11.D. BBB Local, Board of Trustees three-year terms.

11.E. Review December Vendor List.

11.F. Eichelbaum Wardell, P.C. Update 12-15-15 and Update 1-1-16.

11.G. School Board Agenda Request by Board Members.

11.H. 2016-2017 Budget Preparation Timeline.

11.I. Review Student Travel Approvals.

11.J. Board Policy

12. DISCUSSION ITEMS - BOARD OF EDUCATION

12.A. Board of Education Key Dates.

12.B. Strategic Planning Update for 2015-2020.

12.C. Public Schools Week:  Included in this information is the Open House schedule and publicity plans for the 2016 Public Schools Week.

13. ESTABLISH NEXT MEETING

13.A. Monday, February 8, 2016, 5:30 p.m. - Regular Board Meeting

14. ADJOURN