October 5, 2015 at 5:35 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Board of Education to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. QUESTIONS REGARDING THE CONSENT AGENDA

3. MONITORING THE STRATEGIC PLAN

3.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

3.B. DISCUSSION ITEM
Campus Improvement Plan Presentations:  Elementary Campus Improvement Plans for the 2015 – 2016 school year have been provided for review.  Principals from A.V. Cato, Castleberry Elementary and Joy
James will provide the board with a summary of their plan.

3.C. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

3.D. DISCUSSION ITEM
Capital Improvements Projects Update:  The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction.

3.E. DISCUSSION ITEM
Maintenance and Construction Projects (2014-15) Update: The Designated Projects Report reflects work completed and funds expended through October 2, 2015.

3.F. DISCUSSION ITEM
Maintenance and Construction Initial (2015-16) Projects: The preliminary Projects Report reflects work scheduled to be completed through the 2015-16 school year.

3.G. DISCUSSION ITEM
District Facility Rental Usage and Fees Update: An updated fee expense for district facility rental usage.

3.H. DISCUSSION ITEM
CHS Science department and the IMMS Science department will each present their student work on the Learning Walk.

4. CLOSED SESSION

5. DINNER

6. ROUTINE BUSINESS

6.A. Pledges of Allegiance to the American and Texas Flags:  Josie Sosa, Senior at REACH High School, will lead the pledges of allegiance to the American and Texas Flags.

6.B. School Officials Present

6.C. DISCUSSION ITEM
Recognition of Guests: Wanda Byther, Principal of REACH High School, is recognizing Josie Sosa, Senior; Cali Hill, Senior; Alex Cano, Junior, Sean Rivers, Teacher, and Renee Dillon, Registrar / Secretary.

7. COMMUNICATIONS FROM CITIZENS

8. ACTION ITEM
CONSENT AGENDA

8.A. Consider Approval of Board Minutes from the August 27, 2015 Special Board Meeting #1 and August 27, 2015 Meeting #2., September 14, 2015 Regular Board Meeting

8.B. Consider Approval of Expenditure Report for the month of September 2015: Lists all checks written for the month of September 2015.

8.C. Consider Approval of the Eichelbaum Wardell Mehl and Hansen 2015-2016 Retainer Agreement for November 1, 2015 - October 31, 2016 in the amount of $ 28,800. 

8.D. Consider Approval of Resolution 15.001 to sale/donate the property at 5509 Flagstone Drive. This property was stuck off on April 1, 2014 to Castleberry ISD. The tax owed CISD for this property is $10,012.50. The Development Corporation of Tarrant County, a 501(c) (3) corporation wishes to have the property donated to them under their Community Housing Development Program. They will build a single family residence valued at $100,000 to be sold to an eligible family. It must be homesteaded for the first 10 years. This will return the improved property back on the tax rolls. All other taxing entities have approved this sale/donation.

8.E. Consider Approval of Resolution 15.002 to join the Pace Purchasing Cooperative: Belonging to the Pace Purchasing Cooperative will allow CISD to use internet based Amazon.com as well as other vendors. 

8.F. Consider Approval of RFP# 2016-01. This Request for Proposal is to solicit bids for a Food Service Management Company with a tentative start date of January 5, 2016.

9. FINANCIAL REVIEW

9.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

9.B. DISCUSSION ITEM
Financial Services Executive Director Report:

9.B.1. Investment Report for the quarter ending August 31, 2015: This report shows District investments by fund for the quarter ending August 31, 2015.

9.B.2. Board Budget Report as of August 31, 2015: This report shows Revenue and Expenditures by Fund and Function.

9.B.3. Tarrant County Tax Collection Reports for August 31, 2015: reflects the amount of current and delinquent taxes, penalties and interest collected for the month and year to date. 

9.C. DISCUSSION ITEM
Discuss Accepting Sealed Bids for the Struck Off Property Located at 5220 Cowden Street in Sansom Park. The taxes due by jurisdiction are $6,642.35 for Castleberry ISD $2,257.43 for City of Sansom Park and $2,818.62 for Tarrant County. The city of Sansom Park has issued a demolition notice for the structure that resides on the property. CISD has requested a 45 day extension of the notice.

9.D. Castleberry Athletics received a $1,450 donation from the Castleberry Athletic Booster Club. $600 of the donation is to be used toward the Rankonesports internet software based program that is used by the Athletic Department for training. $850 of the donation will be used for a camera and banners for Girls Volleyball.

9.E. Castleberry Cares Health and Community Resource Fair received a $500 donation from the River Oaks Lions Club. The donation will be used to cover the expenses for the health fair to be held on October 17, 2015.

10. MONITORING THE STRATEGIC PLAN

10.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

10.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are three new contract recommendations for this meeting as of September 28, 2015. MOTION

10.C. Review Resignations Received:  No resignations has been received as of September 28, 2015.

10.D. DEIC/SBDM Election Results:  Results of the DEIC and campus Site-Based Decision Making committees are in this report. Positions are detailed by campus and area represented (staff, parent, community, business).

10.E. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

10.F. ACTION ITEM
Consider Approval of the District Facility Rental Usage and Fees Update: An updated fee expense for district facility rental usage.

10.G. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

10.H. ACTION ITEM
Consider Approval of the Microsoft School Agreement:  The Technology Department recommends the purchase of the Microsoft School Agreement from CDW-G for a total price of $37,406.17 from Local Technology Funds. Pricing reflects contracts on The Cooperative Purchasing Network, TCPN.

10.I. Extended Year PEIMS Report:  The Extended Year PEIMS 2014-2015 submission was completed in September.  Significant information is listed along with a comparison from prior years.

11. BOARD INFORMATION

11.A. DISCUSSION ITEM
CISD Key Dates for Board Members

11.B. DISCUSSION ITEM
School Board 2015-2016 Activity Calendar: National School Board Convention, April 9-11, 2016, Boston, MA. Housing Opens on October 28, 2015. You must be registered by October 28th in order to reserve hotel room. There is a 125.00 registration cancellation fee.

11.C. DISCUSSION ITEM
2015 Board of Education Self-Evaluation.

11.D. BBB Local, Board of Trustees three-year terms.

11.E. Review School Board Operating Procedures.

11.F. Review September Vendor List

11.G. Eichelbaum Wardell, P.C. Update 9-15-15 and 10-1-15.

11.H. School Board Agenda Request by Board Members.

11.I. Review Student Travel Approvals.

11.J. Budget Preparation Timeline 2015-2016

11.K. Board Policy

12. Establish Next Meeting.

13. ADJOURN