September 14, 2015 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Board of Education to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. MONITORING THE STRATEGIC PLAN

4.A. DISCUSSION ITEM
District Improvement Plan 2015-2016:  Initial review of the 2015-2016 District Improvement Plan.

4.B. Strategic Plan Update

5. MONITORING THE STRATEGIC PLAN

5.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

5.B. DISCUSSION ITEM
Campus Improvement Plans: Initial review of the Campus Improvement Plans for the 2015 – 2016 school year for Irma Marsh Middle School, Castleberry High School, and REACH High School.  

5.C. DISCUSSION ITEM
Assistant Superintendent of Instructional Services Report:

5.C.1. Federal Program Summary:  The report gives a summary of federal grants for the 2015-2016 school year.

5.C.2. Curriculum Update: The report reflects enhancements/additions for the 2015-2016 school year based on the latest data received from the 2015 state assessments and local reading/math inventories. 

5.C.3. Job Fair Analysis: Includes information on professional staff hired from each university during the 2014 – 2015 job fair.

5.C.4. Exit Interview Summary: Includes data from the 2014– 2015 school year employee responses. 

5.C.5. Public Information Request Summary:  Includes information on Public Information Requests as of August 2015.

5.C.6. Staff Retention Rate:  Information is presented concerning the district’s turnover rate. 

6. CLOSED SESSION

7. DINNER

8. ROUTINE BUSINESS
"I call this meeting back to order upon returning from a recess.  It is ________p.m."

8.A. Pledges of Allegiance to the American and Texas Flags: Jayleen Hernandez, 3rd grade student at Joy James Elementary, will lead the pledges of allegiance to the American and Texas Flags.

8.B. School Officials Present

8.C. DISCUSSION ITEM
Recognition of Guests: Leigh Ann Turner, Joy James Elementary, is recognizing Carlos Salas a 5th grader, Brianna Fonseca a 5th grader, Fatima Alvizo a 5th grader, and other staff; Prekindergarten Bilingual Teacher, Camille Waters; and Paraeducator, Terri Purrier.  Mrs. Turner will also recognize campus volunteer, Joe Penninger.

8.D. DISCUSSION ITEM
Recognition of Guests: The current Board of Education is recognizing Tracy Gallman for her 12 years of service on the Board.

9. COMMUNICATIONS FROM CITIZENS

10. ACTION ITEM
CONSENT AGENDA

10.A. Consider Approval of the Expenditure Report for the Month of August 2015.  The report lists all checks written for the month of August 2015. 

10.B. Consider Approval of parameters for District Calendar:  Parameters for the 2016-2017 district calendar are presented. These parameters are similar to the parameters approved by the Board last year.

10.C. Consider Approval of TEA Calendar Waiver: This waiver is necessary to implement (1) Modified Schedule on TAKS testing days, (2) Early Release Waiver, and (3) Staff Development Waiver. The Board has approved these waivers in the past.

10.D. Consider Approval of Professional Employee Shortage Areas:  The Board designates certain areas as “Acute Shortage Areas.” For the 2015 – 2016 school year, the areas recommended are: Bilingual teachers, CTE teacher, and Special Education teachers.

10.E. Consider Approval of the purchase of a box truck for child nutrition in the amount of $28,303.00 from McDavid Ford of Fort Worth.

10.F. Consider Approval of the purchase of cafeteria furniture for Castleberry High School not to exceed $75,000 from Lone Star Furnishings: Lone Star Furnishings is a member of BuyBoard which satisfies competitive bidding requirements.

11. MONITORING THE STRATEGIC PLAN

11.A. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

11.B. DISCUSSION ITEM
Maintenance and Construction Projects: The Projects Report reflects work scheduled to be completed and funds expended through the 2014-15 school year.

11.C. DISCUSSION ITEM
Capital Improvements Projects Update: The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction.

11.D. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

11.E. DISCUSSION ITEM
Assistant Superintendent of Technology Services Report: 

11.E.1. Student Connected Learning Initiative:  An update on the one-to-one student computer initiative for the 2015-2016 school year.

11.E.2. Child Nutrition Report: Includes information for ongoing programs including the number of meals served, staff development, and special event participation.

12. FINANCIAL REVIEW

12.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

12.B. DISCUSSION ITEM
Donation of Property at 5509 Flagstone Drive: 5509 Flagstone Drive was stuck off on April 1, 2014 to Castleberry ISD. The tax owed CISD for this property is $10, 012.50. The Development Corporation of Tarrant County, a 501(c) (3) corporation wishes to have the property donated to them under their Community Housing Development Program. They will build a single family residence valued at $100,000 to be sold to an eligible family. It must be homesteaded for the first 10 years. This will return the improved property back on the tax rolls.  All other taxing entities have approved this sale/donation.

12.C. ACTION ITEM
Consider Approval of Budget Amendment: By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. This proposed Budget Amendment is to fund expenses for the Child Nutrition Excess Fund Balance Plan required by the Texas Department of Agriculture (TDA). The amendment would increase fund 240 function 35 (food services) by $790,000 and decrease fund balance by $790,000.

12.D. Castleberry Cares Health and Community Resource Fair received a $1,500 donation from Castleberry Community Drug-Free Awareness Coalition (CCDAC) to help cover the expenses for the health fair to be held on October 17, 2015.

13. MONITORING THE STRATEGIC PLAN

13.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

13.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There is one contract recommendation as of September 4, 2015. An addendum is anticipated. 

13.C. Review Resignations Received:  Three resignations have been received as of September 4, 2015.

14. BOARD INFORMATION

14.A. DISCUSSION ITEM
2015 Board of Education Self-Evaluation.

14.B. DISCUSSION ITEM
Board of Education Key Dates

14.C. DISCUSSION ITEM
School Board 2015-2016 Activity Calendar

14.D. School Board Operating Procedures

14.E. BBB Local, Board of Trustees three-year terms.

14.F. Eichelbaum Wardell, P.C. Update 9-1-15.

14.G. School Board Agenda Request by Board Members.

14.H. Review Student Travel Approvals.

14.I. Review August Vendor List

14.J. 2015-2016 Budget Preparation Timeline update

14.K. Board Policy

14.L. Establish Next Meeting.

15. ADJOURN