March 16, 2015 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. MONITORING THE STRATEGIC PLAN

4.A. District Improvement Plan Progress Monitoring for February 2015

5. MONITORING THE STRATEGIC PLAN

5.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

5.B. DISCUSSION ITEM
Policy Update 101: This item includes information and a timeline for the Board’s consideration of TASB Policy Update 101

5.C. Summer School Program Offerings: Summer school programs will be offered to CISD students K-12.  K-8 programs will be held at A.V. Cato  Elementary, 9-12th grade programs will be held at the ALC.  The summer programs will be funded using Local and Federal funding.

5.D. Proclamation 2015 Textbook Adoption: Textbook committees in Social Studies and Mathematics have completed the textbook adoption process.  The report includes the adopted publisher by grade and content area. 

5.E. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

5.F. DISCUSSION ITEM
Assistant Superintendent of Technology Services Report:

5.F.1. Network/Infrastructure Program Evaluation:  Includes information on the past year’s accomplishments including completed projects, network maintenance and upgrades, improvements, and technology projects related to construction.

5.F.2. Library Media Program Evaluation:  Includes highlights of the district-wide Library Media Program and the Library Media Improvement Plan.

5.F.3. Community Electronic Information Program Evaluation:  Includes information on how CISD has continued to successfully communicate with parents, employees, and community.

5.F.4. Fall 2014 PEIMS Information: The Fall PEIMS 2014 submission was completed in December 2014. Reports are attached showing student and staff data for Fall PEIMS 2014 which includes a comparison of the past five years.

5.G. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

5.H. DISCUSSION ITEM
Capital Improvements Projects Update: The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction.

5.I. DISCUSSION ITEM
New Extracurricular Organizations: Castleberry High School is researching the possibility of adding soccer as new extra-curricular organization for 2015-2016. Lenny Lasher will provide an update on Monday evening.

5.J. DISCUSSION ITEM
Dr. Laina McDonald will take the board on a Learning Walk that will highlight two bulletin boards that will be presented by Tracy Bose from Castleberry High School and Shelia Conner from Irma Marsh Middle School.

6. CLOSED SESSION

6.A. Property

6.B. Superintendent Search

7. DINNER

8. ROUTINE BUSINESS

8.A. DISCUSSION ITEM
Pledges of Allegiance: Xitlali Castaneda, 8th Grade Student at Irma Marsh Middle School will lead the pledges of allegiance to the American and Texas Flags.

8.B. School Officials Present

8.C. DISCUSSION ITEM
Swearing in CISD Police Officer Tony Provencio: Officer Tony Provencio reported to duty at on March 16, 2015 and began working with Officer Rodriguez. 

8.D. DISCUSSION ITEM
Recognition of Guests:  Hope Conner, Irma Marsh Middle School, is recognizing Xitlali Castaneda, 8th Grader, Cole Lopez, 7th Grader, Luis Ibarra, 6th grader, and staff members: Jill Loudermilk, Teacher and Math Department Chair; Donna Tuggle, Paraeducator; and Angela Gonzales, Parent Volunteer.

8.E. DISCUSSION ITEM
Recognition of Guests: Linda Aguillon, Instructional Coach, is recognizing Alexia Arvizu, 2nd Grader at Castleberry Elementary, 1st Place, Valeria Ramirez, 2nd Grader at A.V. Cato Elementary, 2nd Place, and Yosmeri Perez, 2nd Grader at Joy James Elementary, 3rd Place, for the CISD 2014-2015 Bilingual Reading Bee Winners.

8.F. DISCUSSION ITEM
Recognition of Guest: Gary Jones, Superintendent of Schools, is recognizing Alice Hamrick, Executive Director of Financial Services, with the Texas Comptroller Gold Leadership Circle award.

9. COMMUNICATIONS FROM CITIZENS

10. ACTION ITEM
CONSENT AGENDA

10.A. Consider Approval of Board Minutes from the February 10, 2015 Special Board Meeting, February 12, 2015 Special Board Meeting, February 16, 2015 Regular Board Meeting, February 17, 2015 Special Board Meeting, and February 20, 2015 Special Board Meeting.

10.B. Consider Approval of the Expenditure Report for the month of February 2015:  The report lists all checks written for the month of February 2015.

10.C. Consider Approval of the Snow Garrett Williams to provide auditing services to CISD for Fiscal Year 2015:  Snow Garrett Williams was selected from CSP#14-006 for the 2014 fiscal year audit with four (4) successive one (1) year extensions, based on the long-range needs of the District and mutual consent of both parties not to exceed five (5) years total. We have a good working relationship with Snow Garrett Williams and are pleased with the auditing service they provide the District.

10.D. Consider Approval of continuing for one additional 12 month period fuel purchases from fuelman and Quik Trip.  Pricing from the original awards will remain in effect for the renewal contract period. Expenses for 2014 to Quik Trip were $36,417.30 and Fuelman expenses were $36,184.09 for a combined total of $72,601.39.

10.E. Consider Approval of Update to Local Policies FDA and CW.

10.F. Consider Approval of an addendum to the 2015-2016 Castleberry High School Educational Planning Guide. The addendum includes the latest SBOE Multi-Disciplinary Endorsement options and a statement about academic standing for enrollment in the dual credit program. 

10.G. Consider Approval of the cancellation of the School Board Election: Since we will not need to conduct an election on May 9th and have already called for one to be held, it is necessary for us to cancel the same election. "The Castleberry Independent School District Board of Education hereby cancels the election scheduled to be held on May 9, 2015 in accordance with Section 2.053(a) of the Texas Election Code.  Tracy Gallman, School Board Place 3; and Doug Lee, School Board Place 4; have been certified as unopposed and are hereby elected."

10.H. A Consideration of JPS School Based Clinic Contract and Interlocal Agreement: The proposal includes the school based clinic renewal (2 year) with JPS and the interlocal agreement with Lake Worth Independent School District. We will no longer have to approve this agreement twice a year.

11. MONITORING THE STRATEGIC PLAN

11.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

11.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are one contract recommendations for this meeting as of March 6, 2015.

11.C. District Calendar Recommendation:  The DEIC presented Calendar A & Calendar B. The staff vote was Calendar A – 146 and Calendar B – 139. The Superintendent Cabinet is working on Option C which is a combination of Calendar A and some of B.

11.D. Review Resignations Received: Two resignations have been received as of March 6, 2015.

12. FINANCIAL REVIEW

12.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

12.B. ACTION ITEM
Consider Approval of Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. Proposed Budget Amendment is due to an increase in the cost of tax collections. The increased cost is due to an increase in the number of mineral lease property accounts. The amendment would increase fund 199 function 99 (other government services) by $14,000 and decrease fund 199 function 33 (health services) by $14,000.

12.C. DISCUSSION ITEM
Financial Services Executive Director Report:

12.C.1. Quarterly Investment Report for the quarter ending February 2015: This report shows District investment by fund for the quarter ending February 2015.

12.C.2. Tarrant County Tax Collection Reports for January 2015: reflects the amount of taxes, penalties, interest & delinquent taxes collected for the month and year to date and the percent of the total levy collected.

12.C.3. Board Budget Report as of February 2015: This report shows Revenue and Expenditures by Fund and Function.

12.C.4. Purchasing Cooperatives Memberships and Related Costs: The attached schedule lists the purchasing cooperatives that Castleberry ISD is a member of and the related costs charged to Castleberry ISD in
2013-2014.

13. BOARD INFORMATION

13.A. DISCUSSION ITEM
Strategic Plan Update:  Mr. Jones will present a draft for the Strategic Plan  2015-2020

14. CLOSED SESSION

14.A. Property

14.B. Superintendent Search

15. BOARD INFORMATION

15.A. DISCUSSION ITEM
CISD Key Dates for Board Members

15.B. DISCUSSION ITEM
School Board Activity Calendar

15.C. School Board Operating Procedures.

15.D. BBB Local, Board of Trustees three-year terms.

15.E. Eichelbaum Wardell, P.C. Update 2-15-15 and 3-1-15.

15.F. School Board Agenda Request by Board Members.

15.G. Review February Vendor List

15.H. 2015-2016 Budget Preparation Timeline

15.I. Review Student Travel Approvals.

15.J. Board Policy

15.K. Establish Next Meeting.

16. ADJOURN