January 12, 2015 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. MONITORING THE STRATEGIC PLAN

4.A. DISCUSSION ITEM
Strategic Plan Update: The updates provided includes a timeline for Strategic Planning.

4.B. District Improvement Plan Summary December: The monthly summary for the DIP is included with progress measures indicated. 

5. MONITORING THE STRATEGIC PLAN

5.A. DISCUSSION ITEM
Capital Improvements Projects Update: The report includes information on the CI Projects 9 & 13 which includes updates on programming, renovations, and construction.

6. BOARD INFORMATION

6.A. DISCUSSION ITEM
Master Plan Update: Paper updates will be provided at the Board Meeting.

6.B. DISCUSSION ITEM
CISD Key Dates for Board Members

6.C. DISCUSSION ITEM
Superintendent Search

7. MONITORING THE STRATEGIC PLAN

7.A. DISCUSSION ITEM
Dr. Laina McDonald will take the board on a Learning Walk that will highlight two bulletin boards that will be presented by Lisa Gore from Joy James Elementary and Megan Downing from Castleberry Elementary.

8. CLOSED SESSION, if needed

9. DINNER

10. ROUTINE BUSINESS

10.A. DISCUSSION ITEM
Pledges of Allegiance: Gavin Grier, 2nd Grade Student at Joy James Elementary will lead the pledges of allegiance to the American and Texas Flags.

10.B. School Officials Present

10.C. DISCUSSION ITEM
Recognition of Guests: Shirley Blowers, Literacy Coach Instructional Specialist, is recognizing Gavin Grier, 2nd Grader at Joy James Elementary, 1st Place, Kailey Collier-Swoboda, 2nd Grader at Castleberry Elementary, 2nd Place, and Jordan Boyd, 2nd Grader at Joy James Elementary, 3rd Place, for the CISD 2014-2015 Reading Bee Winners.

10.D. DISCUSSION ITEM
Recognition of Guests:  CISD School Board Recognition Month for January – Renee Smith-Faulkner, Assistant Superintendent  of Technology Services, will recognize the School Board Members on behalf of CISD Administration and Mayor Herman Earwood will present a proclamation from the City of River Oaks and Greg Hutson will present a proclamation from the City of Sansom Park.

11. COMMUNICATIONS FROM CITIZENS

12. ACTION ITEM
CONSENT AGENDA

12.A. Consider Approval of Board Minutes from the December 1, 2014, December 2, 2014, December 4, 2014, December 5, 2014, December 6, 2014, December 8, 2014, December 9, 2014 Special Board Meetings.

12.B. Consider Approval of Expenditure Report for the month of December 2014: Lists all checks written for the month of December 2014.

12.C. Consider Approval of a Data Center for the New Technology Building:  The Technology Department recommends the purchase of a Data Center for the New Technology Building for a total price of $159,346.00.  The price above reflects the pricing of the State of Texas Department of Information Resources Contract (DIR).

12.D. Consider Approval of the High School Educational Planning Guide with recommended changes to the 2015-2016 CISD High School Educational Planning Guide.

12.E. Consider Approval of Local Policy Recommendations:  Discuss the recommendation to approve updates to Local Policies FDA, FM, DEC.

13. FINANCIAL REVIEW

13.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

13.B. ACTION ITEM
Consider Approval of Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. Proposed Budget Amendment is to fund the purchase of property. This purchase will be funded from Assigned Fund Balance. General Operating Fund 199 Function 81 would be increased by $772,782 and Assigned Fund Balance will be decreased by $772,782.

14. MONITORING THE STRATEGIC PLAN

14.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

14.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There is one contract recommendation for this meeting as of January 5, 2015.  

14.C. Public Schools Week:  Included in this information is the Open House schedule and publicity plans for the 2015 Public Schools Week.

14.D. Review Resignations Received:  One resignation has been received for this meeting as of January 5, 2015. 

15. MONITORING THE STRATEGIC PLAN

15.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

15.B. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

15.C. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

15.D. ACTION ITEM
Consider Approval of Technology Building Roofing Recommendation:  The proposal and price is not to exceed the amount of $55,000.We are rejecting all three bids. We will be contracting with Prime Source Construction who are under TIPS/TAPS. The monies allocated are scheduled on the 2014-15 Capital Improvement Projects.

15.E. ACTION ITEM
Consider Approval of Technology Building HVAC Recommendation: The proposal and price is not to exceed the amount of $150,000. The monies allocated are scheduled on the 2014-15 Capital Improvement Projects. Information will be provided on Monday Evening.

16. BOARD INFORMATION

16.A. ACTION ITEM
Consider Approval of Superintendent’s Evaluation: Proposed Superintendent Evaluation Compilation.

16.B. ACTION ITEM
Consider Approval of All Matters Incident and/or Related to Ordering a General Election for place 3, and 4 for a three year term to be held on May 9, 2015. The Castleberry Independent School District Board of Education is ordering a General Election that will be held jointly with Tarrant County, City of River Oaks, and City of Sansom Park.

16.C. School Board 2014-2015 Activity Calendar.

16.D. Review December Vendor List

16.E. School Board Operating Procedures

16.F. BBB Local, Board of Trustees three-year terms.

16.G. Eichelbaum Wardell, P.C. Update 12-15-14 and 1-1-15.

16.H. School Board Agenda Request by Board Members.

16.I. Review Student Travel Approvals.

16.J. 2015-2016 Budget Preparation Timeline

16.K. Board Policy

16.L. Establish Next Meeting.

17. ADJOURN