October 6, 2014 at 5:40 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Board of Education to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. QUESTIONS REGARDING THE CONSENT AGENDA

3. MONITORING THE STRATEGIC PLAN

3.A. Strategic Plan Update

3.B. DISCUSSION ITEM
District Improvement Plan Progress Monitoring for September: Dr. Laina McDonald will provide the board with a summary of our plan.

4. MONITORING THE STRATEGIC PLAN

4.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

4.B. DISCUSSION ITEM
Campus Improvement Plan Presentations:  Elementary Campus Improvement Plans for the 2014 – 2015 school year have been provided for review.  Principals from Joy James Elementary, Castleberry Elementary, and  A.V. Cato Elementary will provide the board with a summary of their plan.

4.C. DISCUSSION ITEM
GKB Local: Administration has pulled GKB (Local) and will review changes on Monday evening.  

4.D. DISCUSSION ITEM
Dr. Laina McDonald will take the board on a Learning Walk that will include standardized based bulletin boards being implemented in Castleberry schools.

4.E. CHS Career and Technology Pathway Report:  The Career and Technology Pathway report gives data about each of the CTE pathway programs.

5. CLOSED SESSION

6. DINNER

7. ROUTINE BUSINESS

7.A. Pledges of Allegiance to the American and Texas Flags:  

7.B. School Officials Present

7.C. DISCUSSION ITEM
Recognition of Guests: Wanda Mitchell, Principal of REACH High School, is recognizing Raymond Robertson, 10th Grader; Aylin Coronado, Senior; Jonathan Cedillo, Senior; Nadine Mihalicz, ELA Instructor and Becky Neely, Volunteer.

8. COMMUNICATIONS FROM CITIZENS

9. ACTION ITEM
CONSENT AGENDA

9.A. Consider Approval of Board Minutes from the September 8, 2014 Regular Board Meeting

9.B. Consider Approval of Expenditure Report for the month of September 2014: Lists all checks written for the month of September 2014. 

9.C. Consider Approval of the Eichelbaum Wardell Mehl and Hansen 2014-2015 Retainer Agreement for November 1, 2014 - October 31, 2015 in the amount of $ 28,800. This amount is the same as last year. 

9.D. Consider Approval of Phase 1 of the Technology Replacement Plan:  During Phase one, the Technology Department recommends purchasing 42 Student Desktop Touchscreen Computers for a total price of $41,160 from Dell Computers. Purchases recommended for phase one are to be made from the Replacement Plan fund set aside during the Budget Process.

9.E. Consider Approval of the Microsoft School Agreements:  The Technology Department recommends the purchase of the Microsoft School Agreements from CDW-G for a total price of $67,348.12 from Local Technology Funds. Pricing reflects contracts on The Cooperative Purchasing Network, TCPN.

9.F. Consider Approval of Board Policy Update 100: This item includes information for the Board’s approval of TASB Policy Update 100. 

10. MONITORING THE STRATEGIC PLAN

10.A. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

10.B. DISCUSSION ITEM
Capital Improvements Projects Update: The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction.

10.C. DISCUSSION ITEM
Maintenance and Construction Projects (2013-14) Update: The Designated Projects Report reflects work completed and funds expended through October 31, 2014.

10.D. DISCUSSION ITEM
Maintenance and Construction Initial 2014-15 Projects: The preliminary Projects Report reflects work being considered for the 2014-15 school year.

10.E. DISCUSSION ITEM
Executive Director of Student Services & Operations Annual Report:

10.E.1. Energy Report: The report includes information on energy and water consumption for the 2012-13 & 2013-2014 school years with conservation practices to be implemented for the 2014-15 school year.

10.F. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

10.G. ACTION ITEM
Consider Approval of the Purchase of 84 Student Toshiba Notebooks and Hotspots:  The Technology Department recommends purchasing 84 Student Toshiba Notebooks and bags for a total price of $30,357 from M & A Technology and 84 hotspots from AT&T for a total of $63,823.20. The student notebook and hotspot purchases totaling $94,180.20 are to be made from the Technology Lending Grant fund awarded to CISD in September of 2014.

10.H. Extended Year PEIMS Report:  The Extended Year PEIMS 2013-2014 submission was completed in September.  Significant information is listed along with a comparison from prior years.

11. FINANCIAL REVIEW

11.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

11.B. Review the 2014 District Appraisal Roll: 2014 Supplemental Certified Appraisal Roll Valuation Summary is attached and the values have been certified by the Chief Appraiser.  A complete list of all property is available for review in the Finance Office.

11.C. Joy James Elementary received donations of 1,125 JJE Student Weekly Folders from the JPS Network and from Patricia Fuller a large basket of school supplies for students in need.

11.D. REACH High School received gift card/coupon donations from 25 local businesses for a total value of $2,556.  These donations will be used for student and staff recognition. 

12. MONITORING THE STRATEGIC PLAN

12.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

12.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are two new contract recommendations for this meeting as of September 29, 2014. MOTION

12.C. DEIC/SBDM Election Results:  Results of the DEIC and campus Site-Based Decision Making committees are in this report. Positions are detailed by campus and area represented (staff, parent, community, business).

12.D. Review Resignations Received:  One resignation has been received as of September 29, 2014.

13. BOARD INFORMATION

13.A. ACTION ITEM
Consider Approval of Class Size Exemption Waiver: Administration is requesting a class size exemption waiver from Texas Education Agency (TEA) for unanticipated growth in the third and fourth grades.

13.B. DISCUSSION ITEM
Board Members' report on TASB convention. Board members are asked to single out one item from the recent state school board convention to present orally to the board during the meeting. This presentation should be no more than three minutes. Other items that are judged to be of interest or benefit to the entire board should be submitted in written form. Forward written items to the Board Secretary, who will provide copies for all board members.

13.C. DISCUSSION ITEM
CISD Key Dates for Board Members

13.D. DISCUSSION ITEM
School Board 2014-2015 Activity Calendar: National School Board Convention, March 21-23, 2015, Nashville, TN. Housing Opens on October 15, 2014. You must be registered by October 15 in order to reserve hotel room. There is a 125.00 registration cancellation fee.

13.E. DISCUSSION ITEM
Superintendent Search: Item #5 & #7 of the timeline will be discussed. (Superintendent Profile and Compensation Package)

13.F. River Oaks Christmas Parade Christmas Parade, December 6, 2014

13.G. BBB Local, Board of Trustees three-year terms.

13.H. Review School Board Operating Procedures.

13.I. Review September Vendor List

13.J. Eichelbaum Wardell, P.C. Update 9-15-14 and 10-1-14.

13.K. School Board Agenda Request by Board Members.

13.L. Review Student Travel Approvals.

13.M. Superintendent Evaluation Compilation 2013 and Superintendent Appraisal 2013

13.N. Budget Preparation Timeline 2014-2015

13.O. Board Policy

14. Establish Next Meeting.

15. ADJOURN