May 12, 2014 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the  Castleberry Board of Education to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. MONITORING THE STRATEGIC PLAN

4.A. Strategic Plan Update:  The current strategic plan appears here. Development of the new strategic plan will be developed next year. 

4.B. District Improvement Plan Progress Monitoring for April.

4.C. Fund 199 Designated Projects and Long Range Facility Plan

5. MONITORING THE STRATEGIC PLAN

5.A. DISCUSSION ITEM
Administrative Services Executive Director Report:

5.A.1. TRUCE Program Evaluation:  The program evaluation for TRUCE Learning Center provides figures for the previous four years and five six-weeks of this  year.

5.A.2. Preliminary Salary Recommendations: This item details plans to increase employee compensation for the 2014-2015 school year.

5.A.3. Fine Arts:  The Fine Arts Report details this year’s activities and accomplishments.

5.B. DISCUSSION ITEM
Board Policy Update 99:  This item includes information and a timeline for the Board’s consideration of TASB Policy Update 99. 

5.C. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

5.D. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

5.E. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

5.F. DISCUSSION ITEM
Executive Director of Student Services Annual Report:

5.F.1. Auxiliary Services Report: Includes information on auxiliary services and activities during the 2013-2014 school year.

5.F.2. Transportation Report: Includes information on transportation services, statistics and activities during the 2013-2014 school year.

5.F.3. Safety Annual Report: Includes information on safety, police department statistics, and progress of safety program in the district during the 2013-2014 school year.

5.F.4. Nursing Program Evaluation: Includes information on nursing activities during the 2013-2014 school year.

5.F.5. Department of Athletics Program Evaluation: Includes a report on Winter & Spring sports for the 2013-2014 school year.

6. MONITORING THE STRATEGIC PLAN

6.A. DISCUSSION ITEM
Capital Improvements Projects Update: The report includes information on the Capital Improvement Projects which includes updates on programming, renovations, and construction. Mr. Jones will have a photo board available of the proposed CHS Library renovation.

7. CLOSED SESSION, If needed

8. DINNER

9. ROUTINE BUSINESS
"I call this meeting back to order upon returning from a recess.  It is ________p.m."

9.A. Pledges of Allegiance to the American and Texas Flags:  Judy Torres, 12 grade student at Castleberry High School, will lead the pledges of allegiance to the American and Texas Flags.

9.B. School Officials Present

9.C. DISCUSSION ITEM
Recognition of Valedictorian and Salutatorian: Dr. Julie Davis, Principal of CHS, will recognize James Hix, Valedictorian and Sheree Clendening, Salutatorian at Castleberry High School.

9.D. DISCUSSION ITEM
Recognition of Guests: Lenny Lasher, Executive Director of Student Services, is recognizing Judy Torres, State Powerlifting Meet; Alex Scallion, State Powerlifting Championship; Eduardo Trevizo, UIL State Track & Field Meet; and staff members Sandro Cantu, Boys Powerlifting Coach and Yolanda Beasley, Girls Powerlifting Coach.

10. COMMUNICATIONS FROM CITIZENS

11. ACTION ITEM
CONSENT AGENDA

11.A. Consider Approval of Board Minutes from the March 17, 2014 Regular Board Meeting, March 24, 2014 Special Board Meeting and April 14, 2014 Regular Board Meeting.

11.B. Consider Approval of the Expenditure Report for the month of April 2014:  The report lists all checks written for the month of April 2014.

11.C. Consider Approval of Renewal for One Additional 12 Month Period of District Property and Casualty Insurance from TASB for a total premium of $95,802.00. CISD continues to have a good working relationship with TASB Insurance and is pleased with the insurance service they provide.

11.D. Consider Approval of Continuing for One Additional 12 Month Period the purchase of Library Books from Follett Library Resources as selected in RFP#12-001. 

11.E. Consider Approval of the Technology Replacement Plan not to exceed $251,000:  The Technology Department recommends purchasing 700 Touchscreen Toshiba Notebooks for $235,900.00 from M&A Technology. The additional funds will be needed for computer covers. Replacement purchases are recommended to be made from the Assigned Fund Balance.

11.F. Consider Approval of CSP# 14-011 for a PA System Package for Castleberry High School. The proposal and price is for the amount of $190,836.72. Administration is recommending the selection of Superior Fiber & Data Services for this project.  The monies allocated are scheduled on the 2013-14 Designated Projects.  The difference of $84,836.72 will be paid from fund balance

11.G. Consider Approval of Policy EIF: This item with the clarification from last month’s meeting is presented for approval.

11.H. Consider Approval of Canine Team Contract with Interquest Detection Canine for 2014-2015: The district will continue to use Interquest Detection Canines for contraband detection.  The contract covers twelve half day visits to the district. The cost last year was $250.00 per visit. The cost for the 2014-15 school year is $260.00 per visit. 

12. FINANCIAL REVIEW

12.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

12.B. Consider Approval of the Application and Agreement for Commodities: The 2014-2015 agreement with Region 10 Service Center for the processing of commodities for CISD.

12.C. Castleberry High School Culinary Arts Department received a $50.00 cash donation from the Castleberry School Retirees Association.

12.D. Irma Marsh Middle School received various donations from First Financial Bank, Super Service Auto Repair, Fort Worth Zoo, Joe Daiches Jewelers and Mr. Jack Paine for prizes to support the Spring Family Engagement Movie Night on April 15th.

12.E. Castleberry ISD received coupon donations from Subway, Del Taco, Chick-fil-A, Chicken Express, Burger King and the Fort Worth Zoo for Staff/Teacher Appreciation Week.

13. MONITORING THE STRATEGIC PLAN

13.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

13.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are four contract recommendations for this meeting as of May 5, 2014.  An addendum is anticipated.
MOTION

13.C. ACTION ITEM
Consider Approval of Renewals, Proposed Nonrenewals, No Actions and Terminations:   The Superintendent of Schools will present recommendations to the Board of  Education for renewals, proposed nonrenewals, and no actions of professional employee contracts.

13.D. ACTION ITEM
Consider Approval of the reclassification of professional employees. There are seven contract recommendations for this meeting as of May 8, 2014. Two assistant principals, one principal, and four instructional / technology coaches.

13.E. ACTION ITEM
Consider Approval of Student Handbook and Code of Conduct:  Detailed proposed changes to the Student Handbook and Code of Conduct for 2014-2015 are included.  

13.F. Review Resignations Received: Twenty resignations has been received as of May 5, 2014.

14. BOARD INFORMATION

14.A. DISCUSSION ITEM
Swearing in of the re-elected Board Members (Kenneth Romo, Place 1; and W.E. "Bill" Seybold, Place 2) 

14.B. DISCUSSION ITEM
School Board Operating Procedures:

14.B.1. Reorganization of School Board Officers.

14.B.2. ACTION ITEM
Motion to elect President

14.B.3. ACTION ITEM
Motion to elect Vice President

14.B.4. ACTION ITEM
Motion to elect Secretary

14.B.5. DISCUSSION ITEM
CISD Board of Education Orientation 

14.B.6. DISCUSSION ITEM
2014-2015 Board of Education Activity Calendar.

14.B.7. DISCUSSION ITEM
CISD graduation placement and Board Summer Vacation Schedule. Please share your schedules to anticipate emergency communication.

14.C. DISCUSSION ITEM
The Summer Leadership Institute will be held in Fort Worth, Texas at the Omni Hotel on June 26-28. If you are interested in attending please fill out selection of classes and turn into Mrs. Branch by June 2, 2014. Registration fees are listed on the brochure.

14.D. DISCUSSION ITEM
CISD Key Dates for Board Members

14.E. BBB Local, Board of Trustees three-year terms.

14.F. School Board 2013-2014 Planner

14.G. Review April Vendor List

14.H. Superintendent Evaluation Compilation 2013 and Superintendent Appraisal 2013

14.I. Eichelbaum Wardell, P.C. Update 4-15-14 and 5-1-14

14.J. School Board Agenda Request by Board Members:  UPDATED

14.K. Review Student Travel Approvals.

14.L. 2014-2015 Budget Timeline

14.M. Board Policy

14.N. Establish Next Meeting.

15. ADJOURN