February 10, 2014 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. MONITORING THE STRATEGIC PLAN

4.A. Strategic Plan Update

4.B. District Improvement Plan Progress Monitoring for January.

4.C. Fund 199 Designated Projects and Long Range Facility Plan

5. MONITORING THE STRATEGIC PLAN

5.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

5.B. DISCUSSION ITEM
Mid-Year Campus Improvement Plans:  CISD principals will answer questions about their Mid-Year Campus Improvement Plans.  Dr. Julie Davis, Principal of Castleberry High School; Wanda Mitchell, Principal of REACH High School; Hope Conner, Principal of Irma Marsh Middle School; Leigh Ann Turner, Principal of AV Cato Elementary; Deonna Courtney, Principal of Joy James Elementary; Holly Lancarte, Principal of CE.

5.C. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

6. MONITORING THE STRATEGIC PLAN

6.A. DISCUSSION ITEM
Economic Development in Castleberry Independent School District.

6.B. DISCUSSION ITEM
Comptrollers Financial Allocations Study for Texas (FAST)

7. CLOSED SESSION, if needed

8. DINNER

9. ROUTINE BUSINESS

9.A. DISCUSSION ITEM
Pledges of Allegiance: Faithlyn McPherson, 2nd Grade Student at Castleberry Elementary School will lead the pledges of allegiance to the American and Texas Flags.

9.B. School Officials Present

9.C. DISCUSSION ITEM
Recognition of Guests:  Hollie Lancarte, Castleberry Elementary, is recognizing M. Oviedo, 1st Grader, B. Triana, 2nd Grader, S. Gates, 5th grader, and staff members: Nikki McDorman, 5th Grade Teacher and Randi Garcia, Paraeducator.

9.D. DISCUSSION ITEM
Recognition of Guests: Score a Goal in the Classroom Board Member, will honor Castleberry ISD’s Reading Bee winner, Kaelm W., 2nd Grader at A.V. Cato Elementary.

10. COMMUNICATIONS FROM CITIZENS

11. ACTION ITEM
CONSENT AGENDA

11.A. Consider Approval of Expenditure Report for the month of January 2014: Lists all checks written for the month of January 2014.

11.B. Consider Approval of TX- CPA CO-OP Membership: CISD joined this CO-OP (formerly TCPN) in 1993. We have renewed the membership each year. The state contract through TX CPA Co-Op affords the district a large variety of supplies at competitive prices. In the past, we have used this CO-OP to purchase motor vehicles such as trucks and buses.

11.C. Consider Approval of TASB, TASA, University of North Texas, Government Treasurer Organization of Texas, Region XI Educational Service Center and Texas State University for Independent Sources of Instruction relating to Investment Responsibilities: Investment Officers are required to receive 10 hours of Investment Officer training every 2 years.

11.D. Consider Approval of the Resolution of Annual Review of the Investment Policy of Castleberry Independent School District.

11.E. Consider Approval of the Broker Dealer List: In accordance with the 1997 Public Funds Investment Act, Texas Government Code 2256.025, the Board of Trustees must review, revise, and adopt a list of qualified brokers and dealers on an annual basis.

11.F. Consider Approval of CSP 14-001 to provide Skilled Construction Trade Workers for District projects. Proposals were received from two vendors. Administration is recommending the selection of C&S Construction as needed for Skilled Construction Trade Workers.

11.G. Consider Approval of CSP 14-003 to provide Fencing for District projects. Proposals were received from three vendors. Administration is recommending the selection of Diamond Fence and Concrete for the purchase of Fencing.

11.H. Consider Approval of CSP 14-004 to provide Flooring for District projects. Proposals were received from two vendors. Administration is recommending the selection of RCS Flooring for the purchase of Flooring.

11.I. Consider Approval of TAKS/STAAR Incentive Program approval for Castleberry High School. Request for late arrival dates for seniors who qualify.

12. MONITORING THE STRATEGIC PLAN

12.A. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

12.B. DISCUSSION ITEM
Capital Improvements Projects Update: The report includes information on the 2010 Projects which includes updates on programming, renovations, and construction.

12.C. DISCUSSION ITEM
Maintenance and Construction Designated Projects: The Projects Report reflects work scheduled to be completed and funds expended through the 2013-14 school year.

13. MONITORING THE STRATEGIC PLAN

13.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

13.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are no contract recommendations for this meeting as of February 3, 2014.

13.C. ACTION ITEM
Consider Approval of District Calendar Recommendation: This calendar follows perameters set by the Board, is recommended by DEIC, and was the choice in the staff survey.

13.D. Review Resignations Received:  One resignation has been received as of February 3, 2014.

14. FINANCIAL REVIEW

14.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

14.B. ACTION ITEM
Consider Approval of Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. Proposed Budget Amendment is to fund replacement items as noted in the Master Strategic Plan. The items will be funded from the Assigned Fund Balance.

14.C. Review Mid-Year PEIMS Data Report: The Mid-Year PEIMS Report was submitted successfully. Purchasing Cooperatives Memberships and Related Costs: The attached schedule lists the purchasing cooperatives that Castleberry ISD is a member of and the related costs charged to Castleberry ISD in 2012-2013.

14.D. Purchasing Cooperatives Memberships and Related Costs: The attached schedule lists the purchasing cooperatives that Castleberry ISD is a member of and the related costs charged to Castleberry ISD in 2012-2013.

14.E. Irma Marsh Middle School Athletic Department was the recipient of a $1,800 donation from the Castleberry Athletic Booster Club. The donation will cover the purchase of sweats for the boys’ basketball and track teams.

14.F. Castleberry High School Athletic Department was the recipient of $1,300.00 from the Castleberry Athletic Booster Club to be used to help cover the cost of green fees during the 2014 golf season.

14.G. Joy James Elementary Running Club was the recipient of a $250.00 grant from the C.A.L.F. Program (Cowtown Marathon, Inc.) and running shoes for 40 registered students for the Cowtown Marathon.

14.H. Castleberry Cares Health and Community Resource Fair received a $1000 donation from Castleberry Community Drug Free Awareness Coalition (CCDAC) to be used to cover expenses for the health fair to be held on March 22, 2014.

15. BOARD INFORMATION

15.A. ACTION ITEM
Consider Approval of an amended notice for the Castleberry Independent School District Board of Trustees General Election. Updated precinct locations were received from Tarrant County Elections on January 23, 2014.

15.B. DISCUSSION ITEM
CISD Key Dates for Board Members

15.C. DISCUSSION ITEM
School Board Operating Procedures:  Review Certified Agenda procedure for Closed Session.

15.D. ESC Region XI Board of Directors Election

15.E. BBB Local, Board of Trustees three-year terms.

15.F. School Board 2013-2014 Planner.

15.G. Review January Vendor List

15.H. Eichelbaum Wardell, P.C. Update 1-15-14 and 2-1-14.

15.I. School Board Agenda Request by Board Members.

15.J. Review Student Travel Approvals.

15.K. 2014-2015 Budget Preparation Timeline

15.L. Board Policy

15.M. Establish Next Meeting.

16. ADJOURN