January 13, 2014 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. MONITORING THE STRATEGIC PLAN

4.A. Strategic Plan Update

4.B. District Improvement Plan Progress Monitoring for December.

4.C. Fund 199 Designated Projects and Long Range Facility Plan

5. ROUTINE BUSINESS

5.A. DISCUSSION ITEM
Recognition of Guests: Lenny Lasher, Executive Director of Student Services, is recognizing CHS Boys and Girls Cross County Team.

6. FINANCIAL REVIEW

6.A. DISCUSSION ITEM
2012-2013 Fiscal Year End Financial Audit and Management Letter: Snow, Garrett & Company has given the District an unqualified opinion. This is the highest level given for financial reporting. Bound copies of the audit will be presented at the Board Meeting.

7. MONITORING THE STRATEGIC PLAN

7.A. DISCUSSION ITEM
Capital Improvements Projects Update: The report includes information on the 2010 Projects which includes updates on programming, renovations, and construction.

8. CLOSED SESSION, if needed

9. DINNER

10. ROUTINE BUSINESS

10.A. DISCUSSION ITEM
Pledges of Allegiance: Cody Sonnier, 12th Grade Student at Castleberry High School will lead the pledges of allegiance to the American and Texas Flags.

10.B. School Officials Present

10.C. DISCUSSION ITEM
Recognition of Guests: Lenny Lasher, Executive Director of Student Services, is recognizing CHS Varsity Football Team.

11. COMMUNICATIONS FROM CITIZENS

12. ACTION ITEM
CONSENT AGENDA

12.A. Consider Approval of Board Minutes from the November 11, 2013 Regular Board Meeting, December 16, 2013 Meeting #1 and December 16, 2013 Meeting #2.

12.B. Consider Approval of Expenditure Report for the month of December 2013: Lists all checks written for the month of December 2013.

12.C. Consider Approval of the High School Educational Planning Guide: The report will address the updates to the 2013-2014 CISD High School Educational Planning Guide.

12.D. Consider Approval of  Resolution related to Winter Weather Emergency: This resolution was provided by Schwartz and Eichelbaum to request a waiver from TEA for days  missed due to inclement weather, and to pay the staff for those days.

13. MONITORING THE STRATEGIC PLAN

13.A. Consider All Matters Incident and/or related to Public Officers and Employees, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

13.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation: There are no contract recommendations for this meeting as of January 3, 2014.

13.C. Public Schools Week:  Included in this information is the Open House schedule and publicity plans for the 2014 Public Schools Week.

13.D. Inclement Weather Make Up Day: This item reflects May 26, 2014 and June 5, 2014 as the make-up days for the inclement weather days on December 6 – 9, 2013.

13.E. Review Resignations Received:  No resignations have been received for this meeting as of January 3, 2014.

14. FINANCIAL REVIEW

14.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

14.B. ACTION ITEM
Consider Approval of 2012-2013 Fiscal Year End Financial Audit and Management Letter: Snow, Garrett & Company has given the District an unqualified opinion. This is the highest level given for financial reporting. Bound copies of the audit will be presented at the Board Meeting.

14.C. DISCUSSION ITEM
Annual Investment Report: All investments are authorized under the terms of Board Policy and quarterly investment reports have been provided to the Board detailing transaction and interest income.

14.D. Investment Report for the quarter ending November 2013: This report shows District investment by fund for the quarter ending November 2013.

14.E. Tarrant County Tax Collection Reports for November 2013: reflects the amount of taxes, penalty, interest & delinquent taxes collected for the month and year to date and the percent of the total levy collected.

15. MONITORING THE STRATEGIC PLAN

15.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

15.B. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

16. BOARD INFORMATION

16.A. ACTION ITEM
Consider Approval of Superintendent’s Evaluation: Proposed Superintendent Evaluation Compilation.

16.B. ACTION ITEM
Consider Approval of Superintendent’s Contract.  The suggested changes will be completed by Monday night.

16.C. ACTION ITEM
Consider Approval of All Matters Incident and/or Related to Ordering a General Election for place 1, and 2 for a three year term to be held on May 10, 2014. The Castleberry Independent School District Board of Trustees is ordering a General Election that will be held jointly with Tarrant County, City of River Oaks, and City of Sansom Park.

16.D. DISCUSSION ITEM
School Board 2013-2014 Planner: Eichelbaum Wardell, P.C. will lead the School Board Workshop on Thursday, January 23rd and has asked that each Board Member complete a survey. We will individually complete the requested survey at this time.

16.E. DISCUSSION ITEM
CISD Key Dates for Board Members

16.F. Review December Vendor List

16.G. School Board Operating Procedures

16.H. Eichelbaum Wardell, P.C. Update 1-1-14.

16.I. School Board Agenda Request by Board Members.

16.J. Review Student Travel Approvals.

16.K. 2014-2015 Budget Preparation Timeline

16.L. Board Policy

16.M. Establish Next Meeting.

17. ADJOURN