November 11, 2013 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. QUESTIONS REGARDING THE CONSENT AGENDA

3. INVOCATION

4. MONITORING THE STRATEGIC PLAN

4.A. DISCUSSION ITEM
Master Strategic Plan Update: Areas highlighted in purple are waiting for more information and areas highlighted in peach are waiting for AEIS confirmation.

4.B. District Improvement Plan Progress Monitoring for October

4.C. Fund 199 Designated Projects and Long Range Facility Plan

5. MONITORING THE STRATEGIC PLAN

5.A. DISCUSSION ITEM
Capital Improvements Bond Projects Update: The report includes information on the 2010 Bond Projects as well as Capital Improvement Projects which includes updates on programming, renovations, and construction.

6. MONITORING THE STRATEGIC PLAN

6.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

6.B. DISCUSSION ITEM
Instructional Services Assistant Superintendent Report: The reports include TEA Bilingual Exception Waiver Report and the Dyslexia/504 report, and a summary of House Bill 5.

6.B.1. TEA Bilingual Exception Report:  CISD will not have to submit a waiver request for the 2013-2014
school year.

6.B.2. House Bill 5 Summary:  Recent legislation for House Bill 5 will be summarized in three categories (1) curriculum, (2) assessment, and (3) accountability.

6.B.3. Dyslexia/504 Report:  Program improvements and compliance will be addressed in the report.

6.C. Consider All Matters related to Student Services/Auxiliary Services, including, but not limited to reports, finances, and/or proposals.

6.C.1. DISCUSSION ITEM
2013-2014 Maintenance and Construction Projects: This years’ proposed project list is submitted for approval. Estimated pricing and funding sources.

6.C.2. Maintenance and Construction Projects (2012-13) Update: The Projects Update Report reflects work completed and funds expended through October 31, 2013.

6.D. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

7. MONITORING THE STRATEGIC PLAN

7.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

7.B. DISCUSSION ITEM
Board Policy Update 98:  This item includes information and a timeline for the Board’s consideration of TASB Policy Update 98. Administrative staff is in the process of reviewing the 11 local policies and implementation procedures for the legal policies.

7.C. DISCUSSION ITEM
Presentation of Flow Maps: Gene Lamb will present information to the Board regarding the district's Flow Map process.

8. BOARD INFORMATION

8.A. DISCUSSION ITEM
Superintendent’s Annual Report to the Board

9. CLOSED SESSION, If needed

10. DINNER

11. ROUTINE BUSINESS
"I call this meeting back to order upon returning from a recess.  It is ________p.m."

11.A. Pledges of Allegiance to the American and Texas Flags:  

11.B. School Officials Present

11.C. DISCUSSION ITEM
Recognition of Guests:  Deonna Courtney, Principal of Joy James Elementary School, is recognizing Arlene Sanchez, 5th grade student, Diego Reyes, 4th grade student, Mya Brown, 4th grade student, and staff members; Joshua Fox, 5th grade Math/Science teacher and Terri-Ann Purrier, Special Education paraeducator.

12. COMMUNICATIONS FROM CITIZENS

13. ACTION ITEM
CONSENT AGENDA

13.A. Consider Approval of Board Minutes from the September 9, 2013 Regular Board Meeting, October 7, 2013 Meeting #1 and October 7, 2013 Meeting #2.

13.B. Consider Approval of the financial close out for Capital Improvements Bond project CI-5.

13.C. Consider Approval of Expenditure Report for the month of October 2013: Lists all checks written for the month of October 2013.

13.D. Consider Approval of the 2013-2014 Maintenance and Construction Projects: This years’ proposed project list is submitted for approval. Estimated pricing and funding sources.

13.E. Consider Approval of the purchase of:  One (1) International Corporation, Type C-77 passenger School Bus from Longhorn Bus Sales in the amount of $93,411.00 funded from the Assigned Fund Balance.

13.F. Consider Approval of Administration Building Renovation Shell Package by Imperial Construction for a total cost not to exceed $869,000. We advertised CSP# 14-001 for Administration Building Renovation Shell Package and received 4 responses.

13.G. Consider Approval of Resolution 13-008 to confirm the purchase of a certificate of deposit with ViewPoint Bank. The resolution is required by ViewPoint Bank.

14. FINANCIAL REVIEW

14.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

14.B. ACTION ITEM
Consider Approval of Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. Proposed Budget Amendment is to fund items to be purchased from Assigned Fund Balance for the band.

14.C. Budget Preparation Timeline 2014-2015: Proposed time line for 2014-2015 has been reviewed by the principals, ALT, and DEIC.

14.D. Castleberry High School’s Class of 2014 received a $600.00 donation from the Parent’s Association of the Class of 2014 to be used for the 2014 senior prom.

15. MONITORING THE STRATEGIC PLAN

15.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

15.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are no contract recommendations for this meeting as of November 4, 2013.    MOTION

15.C. Review Resignations Received:  No resignations have been received as of November 4, 2013.

15.D. Public Reporting of Progress in Meeting Highly Qualified Teacher Requirements: The information documents the district’s progress in meeting the “Highly Qualified” teacher requirement of the No Child Left Behind Act.

16. BOARD INFORMATION

16.A. ACTION ITEM
Consider Approval of the Construction Manager-Agent Method for the Gary S. Jones Administration Building: Administration recommends using the Construction Manager-Agent as the delivery method b which a governmental entity contracts with a construction manager-agent to provide consultation or administrative service during the design and construction phase and to manage multiple contracts with various construction prime contractors.

16.B. DISCUSSION ITEM
CISD Administrative Fall Dinner

16.C. DISCUSSION ITEM
2013-2014 Board of Trustees Self-Evaluation

16.D. DISCUSSION ITEM
CISD Key Dates for Board Members

16.E. DISCUSSION ITEM
School Board Operating Procedures:  Review the School Board Framework.

16.F. DISCUSSION ITEM
Superintendent Evaluation Compilation 2012, Superintendent Appraisal 2012, and 2013 Blank Superintendent Evaluation, due Friday, November 22, 2013.

16.G. School Board 2012-2013 Planner

16.H. Eichelbaum Wardell, P.C. Update 10-15-13 and 11-1-13

16.I. School Board Agenda Request by Board Members.

16.J. Review Student Travel Approvals.

16.K. 2014-2015 Budget Timeline (Draft)

16.L. CISD Vendor List Update

16.M. Board Policy

16.N. Establish Next Meeting.

17. ADJOURN