April 8, 2013 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. MONITORING THE STRATEGIC PLAN

4.A. Strategic Plan Update

4.B. 2012-2013 District Improvement Plan Monitoring Tool for March.

4.C. Fund 199 Designated Projects and Long Range Facility Plan

5. MONITORING THE STRATEGIC PLAN

5.A. DISCUSSION ITEM
Capital Improvements Bond Projects Update: The report includes information on the 2010 Bond Projects which includes updates on programming, renovations, and construction.

6. MONITORING THE STRATEGIC PLAN

6.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

6.B. DISCUSSION ITEM
Preliminary Review of the Student Handbook and Code of Conduct:  DEIC and the Administrative Leadership Team have reviewed the Student Handbook and Code of Conduct, suggesting changes for 2013-2014. Information is also included from the TASB Model.

6.C. DISCUSSION ITEM
Maintenance and Construction Projects Update: The Projects Update Report reflects work completed and funds expended through March 28, 2013.

6.D. DISCUSSION ITEM
Board Policy Update 96:  This item includes information and a timeline for the Board’s consideration of TASB Policy Update 96.

6.E. Review Resignations Received:   Five resignations have been received as of April 1, 2013.

7. CLOSED SESSION

8. MONITORING THE STRATEGIC PLAN

8.A. DISCUSSION ITEM
Swearing in CISD Police Officer Michael Gonzales: Officer Michael Gonzales reported to duty at on March 18, 2013 and began working with Officer Rodriguez. Officer Gonzales comes to CISD after serving about four years with the River Oaks Police Department.

9. BOARD INFORMATION

9.A. ACTION ITEM
Consider Approval of an amended notice for the Castleberry Independent School District Board of Trustees General Election. Updated early voting locations were received from Tarrant County Elections on March 18, 2013.

9.B. DISCUSSION ITEM
Policy CW (Local) naming facilities. The Board of Trustees will consider the name/renaming of the facilities for the remaining Capital Improvement projects.

9.C. DISCUSSION ITEM
TASA/TASB Joint Legislative Conference: Tracy Gallman will share with the Board training ideas and suggestions from the Legislative Conference she attend this past week.

10. DINNER

11. ROUTINE BUSINESS
"I call this meeting back to order upon returning from a recess.  It is ________p.m."

11.A. Pledges of Allegiance to the American and Texas Flags:  

11.B. School Officials Present

11.C. DISCUSSION ITEM
Recognition of Guests: Alice Hamrick, Executive Director of Financial Services, is recognizing Reginia Salas, Cafeteria Manager for Castleberry High School and Eloisa Garcia, Vegetable Cook at Castleberry Elementary.

12. COMMUNICATIONS FROM CITIZENS

13. ACTION ITEM
CONSENT AGENDA

13.A. Consider Approval of Expenditure Report for the month of March 2013:  The attached schedule lists all checks written for the month of March 2013.

13.B. Consider Approval of Board Minutes from the February 7, 2013 Regular Board Meeting and March 4, 2013 Regular Board Meeting.

13.C. Consider Approval of Continuing For One Additional 12 Month Period Fuel Purchases From Fuelman. Pricing from the original award will remain in effect for the renewal contract period. Expenses for last year were approximately $56,000.

13.D. Consider Approval of Extension of Depository Contract with Bank of Texas: We have a good working relationship with Bank of Texas and Administration recommends extending our Depository Contract for an additional 2 years as allowed by the Texas Education Code, Chapter 45, and Subchapter G.

13.E. Consider Approval of Take our Daughters and Sons to Work Day:  It is recommended that CISD observe this event along with many of the districts in ESC XI on June 7,  2013.

13.F. Consider Approval of the financial close out for Capital Improvements Bond project CI-7.

14. MONITORING THE STRATEGIC PLAN

14.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

14.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are no contract recommendations for this meeting as of April 1, 2013.
MOTION

15. FINANCIAL REVIEW

15.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

15.B. ACTION ITEM
Consider Approval of the purchase of a HVAC system for Irma Marsh Middle School from TDR Contractors, Inc in the amount of $781,000. The HVAC will be funded with $550,000 from designated projects and $277,860 from Assigned Fund Balance.

15.C. ACTION ITEM
Consider Approval of Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. Proposed Budget Amendment is to fund the purchase of an HVAC system for Irma Marsh Middle School. General Operating Fund 199 Function 81 would be increased by $277,860 and Assigned Fund Balance would be decreased by $ 277,860.  

15.D. DISCUSSION ITEM
Review Budget Priorities:  Initial budget planning for 2013-2014 has begun. Preliminary revenue projections and budget allocation priorities have been determined.

15.E. The Castleberry Cares Health and Community Resource Fair received a $100 donation from West Texas Senior Solutions to help cover the expenses for the health fair that was held March 2, 2013.

15.F. The Castleberry Cares Health and Community Resource Fair received a $100 donation from the Educational Employees Credit Union to help cover the expenses for the health fair that was held March 2, 2013.

15.G. The Castleberry Athletic Department received a $1,400.00 donation from the Castleberry Athletic Booster Club to purchase bat bags and equipment bags for the baseball program.

15.H. The Castleberry Athletic Department received a $1,400.00 donation from the Castleberry Athletic Booster Club: The money was used to help sponsor the CHS Baseball Team trip to Oklahoma.

15.I. The Castleberry Athletic Department received a $350.00 donation from the Castleberry Athletic Booster Club for the purchase of nets for the tennis program.

16. MONITORING THE STRATEGIC PLAN

16.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

16.B. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

17. BOARD INFORMATION

17.A. DISCUSSION ITEM
School Board Operating Procedures: School Board Code of Ethics Review and graduation changes.

17.B. DISCUSSION ITEM
Capital Improvements Bond Projects Update

17.C. DISCUSSION ITEM
2013 General Election Castleberry Independent School District:  April 18, 2013 Candidates Forum.

17.D. DISCUSSION ITEM
CISD Key Dates for Board Members

17.E. School Board 2012-2013 Planner

17.F. Superintendent Evaluation Compilation 2012 and Superintendent Appraisal 2012

17.G. Eichelbaum Wardell, P.C. Update 3-15-13 and 4-1-13.

17.H. School Board Agenda Request by Board Members.

17.I. Review Student Travel Approvals.

17.J. 2013-2014 Budget Timeline

17.K. Board Policy

17.L. Establish Next Meeting.

18. ADJOURN