January 14, 2013 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. MONITORING THE STRATEGIC PLAN

4.A. Strategic Plan Update

4.B. 2012-2013 District Improvement Plan Monitoring Tool

4.C. Fund 199 Designated Projects and Long Range Facility Plan

5. MONITORING THE STRATEGIC PLAN

5.A. DISCUSSION ITEM
Capital Improvements Bond Projects Update: The report includes information on the 2010 Bond Projects which includes updates on programming, renovations, and construction.

6. MONITORING THE STRATEGIC PLAN

6.A. DISCUSSION ITEM
Maintenance and Construction Projects Update: The Projects Update Report reflects work completed and funds expended through December 31, 2012.

7. BOARD INFORMATION

7.A. DISCUSSION ITEM
School Board 2012-2013 Planner: We will discuss possible Board Workshop Agenda Items. The black bulleted items are from your Planner:

7.B. DISCUSSION ITEM
CISD Key Dates for Board Members

8. CLOSED SESSION, If needed

9. DINNER

10. ROUTINE BUSINESS
"I call this meeting back to order upon returning from a recess.  It is ________p.m."

10.A. Pledges of Allegiance to the American and Texas Flags:  

10.B. School Officials Present

10.C. DISCUSSION ITEM
Recognition of Guests: Mr. Carl Stroud, Score a Goal in the Classroom Board Member, will honor Castleberry ISD’s Reading Bee winner, Allison Tullos, 2nd Grade Student at A.V. Cato Elementary.

10.D. DISCUSSION ITEM
Recognition of Guests:  CISD School Board Recognition Month for January – Renee Smith-Faulkner, Assistant Superintendent  of Technology Services, will recognize the School Board Members on behalf of CISD Administration and Mayor Herman Earwood will present a proclamation from the City of River Oaks and Jim Barnett will present a proclamation from the City of Sansom Park.

11. COMMUNICATIONS FROM CITIZENS

12. ACTION ITEM
CONSENT AGENDA

12.A. Consider Approval of Board Minutes from the November 12, 2012 Regular Board Meeting, December 10, 2012 Meeting #1 and December 10, 2012 Meeting #2.

12.B. Consider Approval of Expenditure Report for the month of December 2012: Lists all checks written for the month of December 2012. 

12.C. Consider Approval of the Purchase of: One (1) Regular Education Bus from Longhorn Bus Sales in the amount of $93,906.00. The bus will be funded with $50,000.00 from the Transportation Department budget and it is recommended the remaining $43,906 come from Assigned Fund Balance.

13. FINANCIAL REVIEW

13.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

13.B. ACTION ITEM
Consider Approval of Budget Amendment: Displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. Proposed Budget Amendment is to fund the maintenance purchase of the tractor and truck approved at the November 12, 2012 board meeting and to establish accounts for Castleberry ISD to serve as the UIL District Chair.  General Operating Fund 199 Function 51 would be increased by $ 22,229 and Committed Fund Balance would be decreased by $ 22,229.  General Operating Fund 199 Function 36 would be increased by $ 33,000 and Fund 199 Revenue would be increased by $ 33,000.

13.C. Investment Report for the quarter ending November 2012: This report shows District investment by fund for the quarter ending November 2012.

13.D. Tarrant County Tax Collection Reports for November 2012: reflects the amount of taxes, penalty, interest & delinquent taxes collected for the month and year to date and the percent of the total levy collected.

13.E. Joy James Elementary received four $15.00 gift certificates from Applebee’s Restaurant to be used for Teacher of the Month Awards. 

14. MONITORING THE STRATEGIC PLAN

14.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

14.B. ACTION ITEM
Consider Approval of the 2013-14 CISD High School Educational Planning Guide:  The planning guide was presented at the last Board meeting, December 10, 2012.  We request Board approval for the 2013-2014 CISD High School Educational Planning Guide.

14.C. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

15. MONITORING THE STRATEGIC PLAN

15.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

15.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are no contract recommendations for this meeting as of January 7, 2013.
MOTION

15.C. ACTION ITEM
Consider Approval of Resolution to Suspend the 15% Requirement from Policy EIA Local for the 2012-2013 School Year:  The Commissioner of  Education is allowing districts to defer implementation of the statutory provision that requires performance on and end-of-course (EOC) assessment  to count as 15 percent of a student’s final course grade.  MOTION

15.D. Public Schools Week:  Included in this information is the Open House schedule and publicity plans for the 2013 Public Schools Week.

15.E. Resignations Received:  No resignations have been received for this meeting as of January 7, 2013.

16. BOARD INFORMATION

16.A. ACTION ITEM
Consider Approval of Superintendent’s Contract. 

16.B. ACTION ITEM
Consider Approval of All Matters Incident and/or Related to Ordering a General Election for place 5, place 6, and 7 for a three year term to be held on May 11, 2013.  The Castleberry Independent School District Board of Trustees is ordering a General Election that will be held jointly with Tarrant County, City of River Oaks, and City of Sansom Park.

16.C. School Board Operating Procedures

16.D. Superintendent Evaluation Compilation 2012 and Superintendent Appraisal 2012

16.E. School Board 2012-2013 Planner

16.F. Eichelbaum Wardell, P.C. Update 12-15-12 and 1-1-13

16.G. School Board Agenda Request by Board Members.

16.H. Review Student Travel Approvals.

16.I. 2013-2014 Budget Timeline

16.J. Board Policy

16.K. Establish Next Meeting.

17. ADJOURN