December 10, 2012 at 5:45 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”
To begin immediately following the AEIS REPORT Meeting

2. QUESTIONS REGARDING THE CONSENT AGENDA

3. MONITORING THE STRATEGIC PLAN

3.A. 2012-2013 District Improvement Plan Monitoring Tool

3.B. Fund 199 Designated Projects and Long Range Facility Plan

4. FINANCIAL REVIEW

4.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

4.B. DISCUSSION ITEM
2011-2012 Fiscal Year End Financial Audit and Management Letter:  Snow, Garrett & Company has given the District an unqualified opinion. This is the highest level given for financial reporting. Bound copies of the audit will be presented at the Board Meeting.

5. MONITORING THE STRATEGIC PLAN

5.A. DISCUSSION ITEM
Capital Improvements Bond Projects Update: The report includes information on the 2010 Bond Projects which includes updates on programming, renovations, and construction.

6. MONITORING THE STRATEGIC PLAN

6.A. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

6.B. DISCUSSION ITEM
Technology Services Assistant Superintendent Report:  Includes program positives, improvements, and solutions in the 2012-2015 Technology Plan.

6.C. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

6.D. DISCUSSION ITEM
High School Educational Planning Guide: The report will address the updates to the 2013-2014 CISD High School Educational Planning Guide.

7. MONITORING THE STRATEGIC PLAN

7.A. DISCUSSION ITEM
Strategic Plan Objectives:  This item details the process and results of DEIC’s recommendation for Strategic Planning Objectives for school year 2013-2014.

7.B. DISCUSSION ITEM
Strategic Plan Evaluation: This document is for the Board to evaluate the Strategic Plan. A paper copy will be given at the Board meeting for each member to complete and turn in. Results will be tabulated and reviewed as a part of the Strategic Plan Objective Action Item.

8. CLOSED SESSION, If needed

9. DINNER

10. ROUTINE BUSINESS
"I call this meeting back to order upon returning from a recess.  It is ________p.m."

10.A. Pledges of Allegiance to the American and Texas Flags:  

10.B. School Officials Present

10.C. DISCUSSION ITEM
Recognition of Guests:  Gene Lamb, Executive Director of Administrative Services, is recognizing Madeleine Fimbrez, 12th grade student; Brandie Peters, 12 grade student; Logan Oge', 12th grade student; James Hix, 11th grade student; Naomi Garza, 11th grade student; and staff members, Dave Daniel, Director of Bands Castleberry High School; Wes Griffin, Assistant Band Director at Castleberry High School; Matt Daily, Band Director at Irma Marsh Middle School; Megan Meyer, Assistant Band Director at Irma Marsh Middle School.

10.D. DISCUSSION ITEM
Recognition of Guests:  Lenny Lasher, Director of Student Services, is recognizing Christian Astorga, 11th grade student; Moses Avila, 9th grade student; Jose Berumen, 10th grade student; Juan Gomez, 11th grade student; Jocob Hernandez, 12th grade student; Eddie Jaramillo, 12th grade student; Adrian Perez, 10th grade student; Eduardo Torres, 10th grade student; and staff member Bart Beasley, Cross Country Coach.

11. COMMUNICATIONS FROM CITIZENS

12. ACTION ITEM
CONSENT AGENDA

12.A. Consider Approval of Board Minutes from the December 3, 2012 Special Board Meeting.

12.B. Consider Approval of Expenditure Report for the month of November 2012: Lists all checks written for the month of November 2012.

12.C. Consider Approval of Resolution 12-005 to update Designated Signatures on Activity Bank Accounts: The resolution is required by the District’s depository bank.

12.D. Consider Approval of the Updated 2012-2015 Long Range Technology Plan: The 2012-2015 Technology Plan was updated and aligned with NCLB, E-rate, and the Texas Long Range Technology Plan and will be submitted electronically in ePlan before the end of March 2013.

13. FINANCIAL REVIEW

13.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

13.B. ACTION ITEM
Consider Approval of the 2011-2012 Fiscal Year End Financial Audit:  Snow, Garrett & Company has given the District an unqualified opinion. This is the highest level given for financial reporting.

13.C. Budget Preparation Timeline 2013-2014: Proposed time line for 2013-2014 has been reviewed by the principals, ALT, and DEIC.

13.D. Board Budget Report as of November 30, 2012: This report shows Revenue and Expenditures by Fund and Function.

13.E. Castleberry High School Girls Basketball Team received a donation in the amount of $350 from the Castleberry Athletic Booster Club to purchase a camcorder with memory card and tripod.

13.F. Castleberry High School Boys Basketball Team received a donation in the amount of $500 from the Castleberry Athletic Booster Club to purchase duffel bags with embroidery.

13.G. Castleberry ISD received a $200 donation from Lone Star Electric Company for expenses for the Castleberry Cares Health and Safety Fair that will be held on March 2, 2013.

14. MONITORING THE STRATEGIC PLAN

14.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

14.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are no contract recommendations for this meeting as of December 7, 2012.    MOTION

14.C. ACTION ITEM
Consider Approval of Superintendent’s Evaluation: Proposed Superintendent Evaluation Compilation.

14.D. ACTION ITEM
Consider Approval of Strategic Plan Objectives:  This item details the process and results of DEIC’s recommendation for Strategic Planning Objectives for school year 2013-2014.

14.E. DISCUSSION ITEM
Maintenance and Construction Projects Update: The Projects Update Report reflects work completed and funds expended through November 30, 2012.

14.F. Review Resignations Received:  No resignations have been received as of  December 7, 2012.

15. BOARD INFORMATION

15.A. DISCUSSION ITEM
Announcement of Continuing Education Credits:  As required on an annual basis and must be made public at the Board’s regular meeting in December. Policy states that the School Board President shall make this Announcement.

15.B. DISCUSSION ITEM
CISD Key Dates for Board Members

15.C. DISCUSSION ITEM
School Board Recognition Campus Adoptions

15.D. Master Strategic Plan - Updated

15.E. School Board Operating Procedures

15.F. School Board 2012-2013 Planner

15.G. Eichelbaum Wardell, P.C. Update 11-15-12 and 12-1-12

15.H. School Board Agenda Request by Board Members.

15.I. Review Student Travel Approvals.

15.J. 2013-2014 Budget Timeline - DRAFT

15.K. Board Policy

15.L. Establish Next Meeting.

16. ADJOURN