October 15, 2012 at 5:50 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. QUESTIONS REGARDING THE CONSENT AGENDA

3. MONITORING THE STRATEGIC PLAN

3.A. Strategic Plan Update

3.B. DISCUSSION ITEM
District Improvement Plan Progress Monitoring for September

3.C. Fund 199 Designated Projects and Long Range Facility Plan

4. MONITORING THE STRATEGIC PLAN

4.A. DISCUSSION ITEM
Capital Improvements Bond Projects Update: The report includes information on the 2010 Bond Projects which includes updates on programming, renovations, and construction.

5. MONITORING THE STRATEGIC PLAN

5.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

5.B. DISCUSSION ITEM
Campus Improvement Plans:  Elementary Campus Improvement Plans for the 2012 – 2013 school year have been provided for review.  Principals from A.V. Cato, Castleberry Elementary, and Joy James will be available for questions.   

5.C. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

5.D. Extended Year PEIMS Report:  The Extended Year PEIMS 2011-2012 submission was completed earlier this month.  Significant information is listed along with a comparison from prior years.

6. MONITORING THE STRATEGIC PLAN

6.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

6.B. DISCUSSION ITEM
2011-2012 Maintenance and Construction Projects Update: The Projects Update Report reflects work completed and funds expended through September 28, 2012.

6.C. DISCUSSION ITEM
2012-2013 Proposed Maintenance and Construction Projects: The attachment details the 2013 proposed Maintenance and Construction Projects. This item is scheduled for Board approval at the November meeting.

6.D. DISCUSSION ITEM
Board Policy Update 95:  This item includes information and a timeline for the Board’s consideration of TASB Policy Update 95.

6.E. DISCUSSION ITEM
Energy Update: The Energy Update summarizes the activities for the fiscal year 2012. Overall the consumption of resources decreased 3.38% over 2010-2011. Electricity usage decreased 5.72% and water usage decreased 2.68% while Natural Gas usage decreased 12.15%.

7. CLOSED SESSION

8. BOARD INFORMATION, if time permits

8.A. DISCUSSION ITEM
School Board Operating Procedures

8.A.1. ACTION ITEM
Our Board of Trustees Operating procedures (Section III. A. Board Officers b.) call for the Vice President to assume the responsibility of Board president.

8.A.2. ACTION ITEM
I would propose that Kenneth Romo assume the responsibility of Board Vice president since he is currently serving as a Board Officer.

8.A.3. ACTION ITEM
Motion to elect Secretary

9. DINNER

10. ROUTINE BUSINESS

10.A. Pledges of Allegiance to the American and Texas Flags:  

10.B. School Officials Present

10.C. DISCUSSION ITEM
Recognition of Guests:  Leigh Ann Turner, Principal of A.V. Cato Elementary School, is recognizing Jhayro Aguilar a 5th grader, Allison Tullos a 2nd grader, Janely Mosqueda a 5th grader, and other staff; Jason Martinez, Counselor, and Campus Secretary, Sally Valverde.

11. COMMUNICATIONS FROM CITIZENS

12. ACTION ITEM
CONSENT AGENDA

12.A. Consider Approval of Board Minutes from the September 17, 2012 Regular Board Meeting.

12.B. Consider Approval of Grading Guidelines:  Grading Guidelines update for the 2012-2013 school year are presented with one change for clarification for the 2012-2013 school year.

12.C. Consider Approval of Expenditure Report for the month of September 2012: Lists all checks written for the month of September 2012.

12.D. Consider Approval of the Eichelbaum Wardell Mehl and Hansen 2012-2013 Retainer Agreement for November 1, 2012 - October 31, 2013 in the amount of $ 28,800. This amount is the same as last year. The firm has waived the 4% increase for the 2012-2013 year. The firm has provided the District with a valuable service and we are well pleased with their performance.

12.E. Consider Approval of the Technology Replacement Plan:  The Technology Department recommends purchasing 82 Desktop Computers for a total price of $65,632.80, along with 67 laptops for a total price of $71,103.75 and 67 docking stations for a total price of $7,402.83 from Dell. In addition, the department recommends purchasing 15 Netbooks from CDW-G for $5,012.70 and 122 L300 N-Computing devices from Daytona Storage for a total of $22,570.00. Replacement purchases totaling $171,722.08 are recommended to be made from the Replacement Plan fund set aside during the Budget Process.

12.F. Consider Approval of the Microsoft School Agreements:  The technology department recommends the purchase of the Microsoft School Agreements from CDW-G for a total price of $53,276.79 from Local Technology Funds. Pricing reflects contracts on The Cooperative Purchasing Network, TCPN.

12.G. Consider Approval of the District Improvement Plan: 2012-2013 Castleberry ISD District Improvement Plan addresses the plan for improvement in each of the five strategic goals.

13. FINANCIAL REVIEW

13.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

13.B. Financial Statements as of August 31, 2012:

13.B.1. Board Budget Report:  This report shows the budget and expenditures as of August 31, 2012.

13.B.2. Tarrant County Tax Collection Report:  This report shows tax collections as of August 31, 2012.

13.C. A.V. Cato Elementary received donations from the Central Christian Church in the amount of $250 and a $50 donation from the River Oaks Lions Club to be used for school supplies. Also, from the Target Take Charge of Education Program for $73.28 to be used at the principal’s discretion for the campus.

13.D. Castleberry Elementary received donations from the River Oaks Lions Club in the amount of $100 to be used for school supplies and from the Target Take Charge of Education Program for $170.14 to be used at the principal’s discretion for the campus.

13.E. Joy James Elementary received a donation from the River Oaks Lions Club in the amount of $50 to be used for school supplies and from the Target Take Charge of Education Program for $151.40 to be used at the principal’s discretion for the campus.

13.F. Castleberry High School received a donation from the Target Take Charge of Education Program for $245.98 to be used at the principal’s discretion for the campus.

13.G. Irma Marsh Middle School received donations from the River Oaks Lions Club in the amount of $50.00 to be used for school supplies and from the Target Take Charge of Education Program for $77.25 to be used at the principal’s discretion for the campus.

13.H. REACH High School received donations from 27 local businesses for a total amount of $2,237.50 in miscellaneous items, such as gift cards and books. These donations will be used for student and staff recognition.

14. MONITORING THE STRATEGIC PLAN

14.A. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are no new contract recommendations for this meeting as of October 5, 2012.   MOTION

14.B. DEIC/SBDM Election Results:  Results of the DEIC and campus Site-Based Decision Making committees are in this report. Positions are detailed by campus and area represented (staff, parent, community, business).

14.C. Review Resignations Received:  No resignations have been received as of October 5, 2012.

15. BOARD INFORMATION

15.A. DISCUSSION ITEM
TASB Convention Discussion – Time is allocated for Board Members to discuss training ideas and suggestions.

15.B. DISCUSSION ITEM
CISD Key Dates for Board Members

15.C. DISCUSSION ITEM
School Board 2012-2013 Planner
National School Board Convention, April 13-15, 2013, San Diego.

15.D. DISCUSSION ITEM
CW (LOCAL)

15.E. DISCUSSION ITEM
2012-2013 CISD School Board Brochure

15.F. Eichelbaum Wardell, P.C. Update 9-15-12 and 10-1-12.

15.G. School Board Agenda Request by Board Members.

15.H. Review Student Travel Approvals.

15.I. Superintendent Evaluation Compilation 2011 and Superintendent Appraisal 2011

15.J. Budget Preparation Timeline 2013-2014

15.K. Board Policy

15.L. Establish Next Meeting.

16. ADJOURN