September 17, 2012 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. MONITORING THE STRATEGIC PLAN

4.A. Strategic Plan Update

4.B. Fund 199 Designated Projects and Long Range Facility Plan

5. MONITORING THE STRATEGIC PLAN

5.A. DISCUSSION ITEM
Capital Improvements Bond Projects Update: The report includes information on the 2010 Bond Projects which includes updates on programming, renovations, and construction.

6. MONITORING THE STRATEGIC PLAN

6.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

6.B. DISCUSSION ITEM
Campus Improvement Plans:  Campus Improvement Plans for the 2012 – 2013 school year for REACH High School, Castleberry High School and Irma Marsh Middle School will be reviewed.

6.C. Federal Program Summary: The report will give a summary of federal grants for the 2012-2013 school year

6.D. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

7. MONITORING THE STRATEGIC PLAN

7.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

7.B. DISCUSSION ITEM
Executive Director of Administrative Services Report:

7.B.1. Job Fair Analysis: Includes information on professional staff hired from each university during the 2011 – 2012 job fair.

7.B.2. Employee Exit Interview: Includes data from the 2011 – 2012 school year and the three previous years of Exit Interviews.

7.B.3. Public Information Request Summary:  Includes information on Public Information Requests as of August 2012.

7.B.4. Staff Retention Rate:  Information is presented concerning the district’s turnover rate with the previous two years comparison.

7.B.5. Maintenance/Custodian: The report includes highlights of the summer projects, preparations for the Capital Improvement projects, and Custodial summer activities.

7.B.6. Transportation: The report includes information on transportation summer activities, grant information and bus driver training programs.

7.C. DISCUSSION ITEM
Maintenance and Construction Projects Update: The Projects Update Report reflects work completed and funds expended through August 31, 2012.

8. CLOSED SESSION

9. DINNER

10. ROUTINE BUSINESS

10.A. Pledges of Allegiance to the American and Texas Flags:  

10.B. School Officials Present

10.C. DISCUSSION ITEM
Recognition of Guests:  Deonna Courtney, Principal of Joy James Elementary School, is recognizing Annika Jaramillo, 4th grade student; Vittoria Dorris, 1st grade student; Jesus Baltran, Jr., 4th grade student, and other staff; Melissa Buitron, MEd, a 1st Grade Bilingual Teacher, and DMS, Barbara Goains.

11. COMMUNICATIONS FROM CITIZENS

12. ACTION ITEM
CONSENT AGENDA

12.A. Consider Approval of Board Minutes from the August 13, 2012 Regular Board Meeting, August 30, 2012 Special Board Meeting #1 and August 30, 2012 Meeting #2.

12.B. Consider Approval of Purchasing Internet Access for 292 Student Netbooks:  The Technology Department recommends purchasing twelve months of Internet access from AT&T for 292 Acer student netbooks that will be provided for free with a 12 month paid activation fee.  Internet access for 192 student netbooks in the amount of $87,528.96 will be purchased using the Technology Lending Program Grant and Internet access for 100 student netbooks in the amount of $45,588 will be purchased with local technology funds.

12.C. Consider Approval of Professional Employee Shortage Areas:  The Board designates certain areas as “Acute Shortage Areas.” For the 2012 – 2013 school year, the areas recommended are: bilingual teachers, instructional specialists, math teachers, science teachers, Spanish teachers, special education teachers and speech pathologists.

12.D. Consider Approval of TEA Calendar Waiver: This waiver is necessary to implement (1) Modified Schedule on TAKS testing days, (2) Early Release Waiver, and (3) Staff Development Waiver. The Board has approved these waivers in the past. 

12.E. Consider Approval of Bluebonnet Co-op for Students with Visual Impairments – Board Approval is requested for the 2012-2013 membership fee for the Bluebonnet Co-op for Students with Visual Impairments.

12.F. Consider Approval of the Expenditure Report for the Month of August 2012.  The report lists all checks written for the month of August 2012.

12.G. Consider Approval of Resolution 12-003 to Sell the Property at 1129 St. Edwards Street for $10,000: This property was previously struck off of the tax rolls due to unpaid property taxes.

13. FINANCIAL REVIEW

13.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

13.B. DISCUSSION ITEM
Financial Services Executive Director Report:

13.B.1. Financial Services Evaluation: The report includes information on the 2011-2012 year end, the start of 2012-2013, E-Rate reimbursements and Longevity Pay.

13.B.2. Investment Report

13.B.3. Child Nutrition Evaluation: The report includes information on new programs, the number of meals served, staff development and special event participation.

13.C. Castleberry High School cheerleaders received a $1600 donation from the Athletic Booster Club for the purchase of a new “Pete” mascot costume.

13.D. Joy James Elementary received a donation from the JPS Health Network of 1,100 personalized school folders for students to use as their “Lion Weekly Folder."

13.E. Mrs. Baganz’s Resource Class at Joy James Elementary received a donation as part of the Donors Choose Grant. Her class received a Panasonic micro system radio CD MP3 audio player, read along books and storage center.

14. MONITORING THE STRATEGIC PLAN

14.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

14.B. ACTION ITEM
Consider Approval of Contract Recommendation:  There is one new hire recommendations for this meeting as of September 10, 2012.   MOTION

14.C. Parameters for District Calendar:  Parameters for the 2013-2014 district calendar are presented. These parameters are similar to the parameters approved by the Board last year.

14.D. Review Resignations Received:  No resignations have been received as of September 10, 2012.

15. BOARD INFORMATION

15.A. ACTION ITEM
Consider Approval of a Formal AYP Appeal: Administration recommends that we become a co-plaintiff in AYP appeal litigation. The financial exposure is limited to $600.00 with an additional $600.00 for a total of $1,200.00.

15.B. DISCUSSION ITEM
CISD Key Dates for Board Members

15.C. School Board 2012-2013 Planner

15.D. School Board Operating Procedures

15.E. Eichelbaum Wardell, P.C. Update 9-1-12

15.F. School Board Agenda Request by Board Members.

15.G. Review Student Travel Approvals.

15.H. Superintendent Evaluation Compilation 2011 and Superintendent Appraisal 2011

15.I. Budget Preparation Timeline 2012-2013

15.J. Board Policy

15.K. Establish Next Meeting.

16. ADJOURN