July 16, 2012 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. MONITORING THE STRATEGIC PLAN

4.A. Strategic Plan Update

4.B. Fund 199 Designated Projects and Long Range Facility Plan

5. MONITORING THE STRATEGIC PLAN

5.A. DISCUSSION ITEM
Capital Improvements Bond Projects Update: The report includes information on the 2010 Bond Projects which includes updates on programming, renovations, and construction.

6. FINANCIAL REVIEW

6.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

6.B. DISCUSSION ITEM
Budget Workshop Session 2: Conducted for preliminary budget development. This is the second of three Budget Work Sessions to be held this summer. Information will be presented on Monday Evening.

6.C. Preliminary School FIRST Rating: Again this year Castleberry ISD has received a rating of “Superior Achievement” from the Texas Education Agency. Superior Achievement is the highest rating for the Financial Integrity Rating System of Texas. This is the 10th year in a row that CISD has received the highest rating.

6.D. Castleberry High School received a $500.00 scholarship donation from the Bank of Oklahoma.

6.E. Castleberry High School received a one-time $3,000 memorial scholarship donation from Elizabeth Brown in honor of her late father Babe Henderson a lifetime educator. One senior boy and girl each received a $1,500 scholarship to be used toward their college expenses.

7. MONITORING THE STRATEGIC PLAN

7.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

7.B. DISCUSSION ITEM
Maintenance and Construction Projects Update: The Projects Update Report reflects work completed and funds expended through June 30, 2012.

7.C. DISCUSSION ITEM
Board Policy Update 94:  This item includes information and a timeline for the Board’s consideration of TASB Policy Update 94.

7.D. 2012-2013 Preliminary Salary Recommendations:  This item details plans to increase employee compensation for the 2012-13 school year.

7.E. Review Resignations Received:  Eleven resignations have been received as of July 9, 2012.

8. MONITORING THE STRATEGIC PLAN

8.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

8.B. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

9. CLOSED SESSION

10. DINNER

11. ROUTINE BUSINESS

11.A. DISCUSSION ITEM
Pledges of Allegiance to the American and Texas Flags:  

11.B. School Officials Present

12. COMMUNICATIONS FROM CITIZENS

13. ACTION ITEM
CONSENT AGENDA

13.A. Consider Approval of Board Minutes from the May 17, 2012, Special Board Meeting.

13.B. Consider Approval of Expenditure Report for the month of June 2012:  The attached schedule lists all checks written for the month of June 2012.

13.C. Consider Approval of the Purchase of Custodial Supplies: We advertised RFP#12-003 for custodial supplies and received 6 responses. Administration recommends JanPak as the primary supplier of custodial supplies.

13.D. Consider Approval of the Purchase of Office/Teacher Supplies: We advertised RFP# 12-004 for office/teacher supplies and received 21 responses. Administration recommends Matthews Office City as the primary vendor, Office Max and Martins Office Supply as secondary vendors for office supplies. School supplies that are specialized for the classroom will be purchased through BuyBoard vendors.

13.E. Consider Approval of Renewal of TASB to Provide Workers Compensation Insurance: CISD has maintained a good working relationship with TASB, and they have provided valuable service to the District. There will be no increase in the contribution rate and aggregate deductible rate in the 2012- 2013 renewal. The estimated contribution will be $81,000.00 and the aggregate deductible will be $195,300.00. The rates are based on estimated wages for 2012-2013.

14. MONITORING THE STRATEGIC PLAN

14.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

14.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are seven contract recommendations for this meeting as of July 9, 2012.  An addendum is anticipated.  MOTION

14.C. ACTION ITEM
Consider Approval of Board Policy Update 94:  Administrative staff and the Board have reviewed TASB’s Policy Update 94 which is recommended for approval.

15. BOARD INFORMATION

15.A. DISCUSSION ITEM
Board of Trustees Continuing Education Reports: Board members will be given an opportunity to discuss items of interest from the SLI Convention; each Board Member is allocated 3 minutes.

15.B. ACTION ITEM
Consider Approval of TASB Board of Directors Nominations: There are two endorsements from Region XI, Faye Beaulieu and Leon Leal.

15.C. DISCUSSION ITEM
Custom School Board Engagement Tool Kit: Creating a custom School Board Engagement Tool Kit.

15.D. 2012-2013 Master Meeting Calendar

15.E. School Board Operating Procedures

15.F. School Board 2012-2013 Planner

15.G. Eichelbaum Wardell, P.C. Update 6-15-12 and 7-1-12

15.H. School Board Agenda Request by Board Members.

15.I. Review Student Travel Approvals.

15.J. Superintendent Evaluation Compilation 2011 and Superintendent Appraisal 2011

15.K. Budget Preparation Timeline 2012-2013

15.L. Board Policy

15.M. Establish Next Meeting.

16. ADJOURN