May 14, 2012 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. MONITORING THE STRATEGIC PLAN

4.A. Strategic Plan Update

4.B. District Improvement Plan Update:  The District Improvement Plan is reviewed monthly by the Superintendent and Superintendent’s Cabinet.

4.C. Fund 199 Designated Projects and Long Range Facility Plan

5. MONITORING THE STRATEGIC PLAN

5.A. DISCUSSION ITEM
Capital Improvements Bond Projects Update: The report includes information on the 2010 Bond Projects which includes updates on programming, renovations, and construction.

5.B. ACTION ITEM
Consider Approval to authorize the Superintendent of Schools to begin contract negotiations with the Construction Company to build W.O. Barnes Stadium. The top three ranked companies are submitted.

6. MONITORING THE STRATEGIC PLAN

6.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

6.B. DISCUSSION ITEM
Executive Director of Instructional Services Report:

6.B.1. Counselors: The guidance report highlights the numerous program successes at every campus. The counseling staff reached out to parents this school year and provided many engaging activities for our CISD students.

6.B.2. Professional Development:  The CISD Professional Development program is in its third full year of implementation.  Teachers were provided varied activities to choose from to meet their professional development plans.   

6.C. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

6.D. DISCUSSION ITEM
Assistant Superintendent of Technology Services Annual Report:

6.D.1. Technology Program Evaluation:  Includes a comparison of the 2009, 2010, and 2011 Teacher and Campus STaR Chart Assessment results and the 2003-2011 District STaR Chart Assessment results.

6.D.2. Instructional Technology Evaluation:  Includes highlights of elementary and secondary technology curriculum and staff development, information on student performance on technology benchmarks, and updates on the Castleberry “Connected Learning” Project.

6.D.3. Police Activity Annual Report: Includes information on police statistics and activities in the district during the 2011-2012 school year.

7. MONITORING THE STRATEGIC PLAN

7.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

7.B. DISCUSSION ITEM
Administrative Services Executive Director Report: 

7.B.1. TRUCE Program Evaluation:  The program evaluation for TRUCE Learning Center provides figures for the previous four years and five six-weeks of this year.

7.B.2. Maintenance and Custodial Evaluation: The report includes information on work order tracking, summer projects and energy efficiency.

7.B.3. Transportation Evaluation: The report includes information on school bus purchase, field trips and staff attendance.

7.B.4. Nursing Program Evaluation: Includes information on nursing activities during the 2011-2012 school year.

7.B.5. Department of Athletics Program Evaluation: Includes a report on each of the Winter and Spring sports for the 2011-2012 school year.

8. CLOSED SESSION

9. DINNER

10. ROUTINE BUSINESS

10.A. DISCUSSION ITEM
Pledges of Allegiance to the American and Texas Flags:  

10.B. School Officials Present

10.C. DISCUSSION ITEM
Recognition of Valedictorian and Salutatorian:  Andy Smith, Principal of CHS will recognize the two top ranked seniors for the class of 2012.

11. COMMUNICATIONS FROM CITIZENS

12. ACTION ITEM
CONSENT AGENDA

12.A. Consider Approval of Board Minutes from the April 9, 2012 Board Meeting.

12.B. Consider Approval of Expenditure Report for the month of April 2012:  The attached schedule lists all checks written for the month of April 2012.

12.C. Consider Approval of Renewal for One Additional 12 Month Period of District Property and Casualty Insurance From TASB for a Total Premium of $104,248.00. This year’s premium for Property Casualty, Liability, School Employee Professional and Auto Insurance decreased $1,096.00.  CISD continues to have a good working relationship with TASB Insurance and is pleased with the insurance service they provide.

12.D. Consider Approval of an award for purchase of Library Books from Follett Library Resources as selected in RFP#12-001. The estimated annual expenditure for library books is approximately $45,000.00.

12.E. Consider Approval of Canine Team Contract with Interquest Detection Canine for 2012-2013: The district will continue to use Interquest Detection Canines for contraband detection.  The contract covers twelve half day visits to the district.  The cost last year was $240.00 per visit. The cost for the 2012-13 school year is $250.00 per visit.

12.F. Technology Donations:  Consider approval of Technology Donations for the total amount of $14,184. The donations will be utilized for technology fair prizes and upgrading IDF closets.

13. FINANCIAL REVIEW

13.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

13.B. Irma Marsh Middle School received a $150.00 donation from Lion Youth Sports Association for 8th grade Field Day events.

14. MONITORING THE STRATEGIC PLAN

14.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

14.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are two contract recommendations for this meeting as of May 7, 2012.  An addendum is anticipated. MOTION

14.C. ACTION ITEM
Consider Approval of Board Policy Update 93, Policy FFH & FFI:  Administrative staff and the Board have reviewed TASB’s Policy Update 93, Policy FFH and FFI which are recommended for approval with the changes noted in the memo.

14.D. ACTION ITEM
Consider Approval of Student Handbook and Code of Conduct:  Detailed in this will be proposed changes to the Student Handbook and Code of Conduct for 2012-2013.

14.E. DISCUSSION ITEM
Maintenance and Construction Projects Update: The Projects Update Report reflects work completed and funds expended through April 30, 2012.

14.F. DISCUSSION ITEM
2012-2013 Preliminary Salary Recommendations:  This item details plans to increase employee compensation for the 2012-13 school year.

14.G. Review Resignations Received:   One resignation has been received as of May 7, 2012.

15. BOARD INFORMATION

15.A. DISCUSSION ITEM
The Summer Leadership Institute will be held in Fort Worth, Texas at the Omni Hotel on June 28-30, 2012. If you are planning on attending, please fill out the session selection sheet and turn it into Mrs. Branch by June 2, 2012. The registration fee has been waived.

15.B. DISCUSSION ITEM
School Board Operating Procedures: Discussion on reorganization the Board of Trustees.

15.C. School Board 2011-2012 Planner

15.D. Eichelbaum Wardell, P.C. Update 4-15-12 and 5-1-12.

15.E. School Board Agenda Request by Board Members.

15.F. Review Student Travel Approvals.

15.G. Superintendent Evaluation Compilation 2011 and Superintendent Appraisal 2011

15.H. Budget Preparation Timeline 2012-2013

15.I. Board Policy

15.J. Establish Next Meeting.

16. ADJOURN