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June 15, 2020 at 7:00 AM - Regular Meeting

Agenda
I. Call to Order
II. Approve and/or Amend Agenda
III. Recognition of Visitors
IV. Community Comments:
Community Comments is an opportunity for the public to address the school board on an item included in this agenda in accordance with the guidelines printed at the end of the agenda.
V. Administrative Reports:
V.a. Principal Frie
V.b. Principal Hanson
V.c. Superintendent Fenske
VI. Discussion Items:
VI.a. 2020-21 Student Handbook Draft Changes
Description:  Attached you will find the following: (1) Description of proposed Elementary Handbook Changes (2) Draft Elementary Handbook, and (3) Draft High School Handbook with all the changes highlighted in yellow.  No action is needed at this time.  Also, more information will be added in regards to COVID-19 items and some possible transportation changes.  The 2nd reading will take place in July.
VI.b. Preliminary 2020-21 School Year Budget
Description:  Attached is the budget information that the Finance Committee went through at their meeting on Thursday, June 11.  I will be taking you through the budget and answering any questions that you may have.  I have also attached fund balance history information as looked at by the committee.  We are recommending approval of this 2020-21 preliminary budget later in the meeting.
VI.c. School Breakfast/Lunch Prices for 2020-21
Description:  My recommendation is to add $.05 per paid student meal in 2020-21. Food service does have a decent fund balance and this increase is lower than the state increase of $.10 per adult meal. However, I still believe we need to have some inflationary cost per meal.  This projection would increase revenues by around $3,000 based on assumptions. The attached proposal also contains the past three years of true meal costs based on food/milk only. 
VI.d. Facilities - Preliminary Needs Assessment Costs
Description:  The Building and Grounds Committee has been working with R.A. Morton on identifying potential projects.  I have attached a full cost analysis, please keep in mind this is very preliminary.  The Committee has also prioritized some items such as roofing, parking lot, fire doors, ... as priority items.  We wanted to share this information with you and now I will be working with Greg Crowe from Ehlers on some preliminary discussions around bond options, tax impacts, etc.  
VII. Action Items:
VII.a. Approval of Consent Agenda
VII.a.1. Minutes of May 18, 2020 Regular Meeting
VII.a.2. Payment of Bills - Check #28715 - #28773
VII.a.3. Teacher Resignation
Description:  This would be the resignation of Tori Barka as vocational agriculture teacher.  She has taken a position at KMS.  Her letter is attached.
VII.a.4. Teacher Contracts for 2020-21 School Year
Description:  The contracts would be for Sara DeSmet as she will be our new junior high Language Arts teacher.  She replaces Laura Gibson and she will be placed at BA Step 2 on the salary schedule.  Brittany Johnson will replace Tori Barka as our Ag teacher.  She is a recent graduate of SMSU.  She will be placed at BA Step 1.
VII.a.5. Extra-Curricular Resignation
Description:  Josie Laleman - She is resigning as One-Act Play and Student Council Advisor
VII.b. Approval of Transfer of Vending Machine Proceeds from General Fund to Student Council Fund
Description:  This is an annual approval item before the end of the fiscal year.  The amount this year is $288.05
VII.c. Approval of Destruction of Old Business Records Pursuant to State Records Retention Guidelines & Regulations
Description:  This is an annual approval item.  The DAC in Marshall will do the shredding. 
VII.d. Approval of Quote for Workers Compensation Insurance with SFM for the 2020-21 School Year
Description:  I have attached the renewal information for the 2020-21 school year.  The cost only went up around $670 from last year.  This is due to higher payroll in the district.  Overall, our experience module is very good.  I recommend approval.
VII.e. Approval of Motion to Call for Milk Bids for the 2020-21 School Year
Description:  This will open the bid process for dairy products for the 2020-21 school year.  Bids will be accepted until 11 a.m. on Wednesday, July 15th.  The bid will be awarded at our July 20 Board of Education meeting. 
VII.f. Approval of 2020-21 Preliminary School Year Budget
Description:  This is a discussion item above.  A preliminary budget approval is required prior to June 30 of each year. 
VII.g. Approval of Motion to Establish School Breakfast/Lunch Prices for the 2020-21 School Year.
Description:  Discussion item above.  The recommendation is to add $.05 per student breakfast and lunch.  Adult prices are set by the state of Minnesota.
VII.h. Approval of Motion for 2020-21 Membership in the Minnesota Rural Education Association (MREA).
Description:  The cost of 2020-21 is $1,616, which is down from $1,801 in 2019-20.
VII.i. Approval of Resolution Establishing Dates for Filing Affidavits of Candidacy for General Election to the School Board
Description:  The attached resolution would pertain to the three spots up for election on November 3, 2020.  The three spots are currently held by Jason, Dan, and Tracy.  They would be four year terms.  The filing period would run from July 28, 2020 until August 11, 2020.  We have to publish notice of the filing period by July 14, 2020.
VII.j. Approval of Resolution Establishing Dates for Filing Affidavits of Candidacy for a Special Election to the School Board
Description:  The attached resolution would pertain to the spot held by Joel.  This would be up for election on November 3, 2020.  This spot would be a two year term and be up for election again in November of 2022.  The filing period would run from July 28, 2020 until August 11, 2020.  We have to publish notice of the filing period by July 14, 2020.
VIII. Set Next Regular Meeting Date (Monday, July 20, 2020 at 7:00 a.m.) - Adjourn Meeting

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