May 14, 2019 at 8:00 PM - Finance and Audit Committee Meeting

I. Call Meeting to Order

II. Procurement

II.A. Monthly Contract Renewal Report for May 2019

III. Agenda Items for Board of Trustee Meeting May 28, 2019

III.A. Information Items

III.A.1. Review March 2019 Monthly Financials

III.A.2. Review April 2019 Tax Report

III.A.3. Receive 2019-2020 Proposed General Fund, Student Nutrition Services Fund and Debt Service Fund Budget Updates

III.A.4. Receive 2020-2021 School Financial Integrity Rating System of Texas (FIRST) Update Based on 2019-2020 Fiscal Year Budget

III.B. Discussion Items

III.B.1. Discuss District’s Property Values and Funding Lag

III.C. Action Item (Non Consent)

III.C.1. Consider Approval of Budget Transfers and Amendments to the 2018-2019 General Fund and Debt Service Fund

III.C.2. Consider Approval of Tax Refunds for Overpayments or Erroneous Payments

III.C.3. New Bids

III.C.3.a. Contract #96-19 - Consider Approval of Purchase of Technology Structured Cabling and Services

III.C.3.b. Contract #227-19 - Consider Approval of Purchase of Paint and Painting Supplies

III.C.3.c. Contract #241-19-01 - Consider Approval of Purchase of Promotional Marketing Materials Catalog

III.C.3.d. Contract #252-19 - Consider Approval of Purchase of Cellular Equipment and Services

III.C.3.e. Contract #302-19-02 - Consider Approval of Purchase of Instructional Material, Supplies and Services-ELAR Resources

III.C.3.f. Contract #302-19-11 - Consider Approval of Purchase of Science Based Engineering Curriculum

III.C.3.g. Contract #310-19-11 - Consider Approval of Purchase of Professional Staff Development Consulting Services

III.C.3.h. Contract #310-19-22 - Consider Approval of Purchase of After School Program

III.C.3.i. Contract #321-19-01 - Consider Approval of Purchase of Higher Learning Advanced Education Textbook Publishers

III.C.3.j. Contract #325-19-10 - Consider Approval of Purchase of Advanced Placement Exams

III.C.3.k. Contract #333-19 - Consider Approval of Purchase of Fire Alarm Inspection Service and Parts

III.C.3.l. Contract #426-19 - Consider Approval of Purchase of Technology Cable Locating Services

III.C.3.m. Contract #499-09-19 Consider Approval of Purchase of SNS Freezer Replacement

III.C.4. Renewal Bids

III.C.4.a. Contract #127-17-02 - Consider Approval of Purchase of Online Subscriptions and Software

III.C.4.b. Contract #186-17 - Consider Approval of Purchase of Full Service Custodial and Janitorial Services

III.C.5. Increase to Awarded Bids

III.C.5.a. Contract #37-01-13 - Consider Approval of Increase in Awarded Amount for Student Information Management Systems

III.C.5.b. Contract #51-17 - Consider Approval of Increase in Awarded Amount for Large Food Service Equipment and Supplies

III.C.5.c. Contract #169-18 - Consider Approval of Increase in Awarded Amount for Fundraisers (Catalog)

III.C.5.d. Contract #310-18 - Consider Approval of Increase in Awarded Amount for Leadership Speakers

III.C.5.e. Contract #499-10.1-19-Consider Approval of Increase in Awarded Amount for HVAC Optimization and Replacement

III.C.5.f. Contract #203-16 - Consider Approval of Increase in Awarded Amount for Yearbook Services

III.C.5.g. Contract #345-18 Consider Approval of Increase in Awarded Amount for Musical Instruments, Equipment, Supplies and Repairs

IV. Internal Audit Update

V. Executive Session: Executive session will be held for purposes permitted by Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.

V.A. Pursuant to Texas Government Code Section 551.074, deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee; and
Pursuant to Texas Government Code Section 551.087, deliberation regarding economic development negotiations.

VI. Adjournment