September 25, 2025 at 7:00 PM - Regular Meeting

Description:  Background: Administration presents the Comal Commitment Quarterly Report in alignment with the Collaborative Vision 5-year plan.

Description:  On September 8, 2025, and September 10, 2025, Intruder Detection Audits were conducted in Comal ISD which resulted in the need for corrective actions. As part of the corrective action, the District is required to provide notice to the public at the next regularly scheduled board meeting that an Intruder Detection Audit will be discussed.  

Description:  Academic Success/Instruction   
Background: This request is for funds that are allocated in the 2025-2026 budget that need to be reclassified from Function 53 Technology Services to Function 71 Debt Service due to GASB Statement No. 87 for a multiyear contract.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the Budget Amendment to reclassify funds as presented.

Description:  Background: Pursuant to Board Policy CH Local, the Board must approve single budgeted purchases that exceed $200,000 dollars. The Board approved a single budgeted purchase for VMWare licensing from Sequel Data Systems for $200,000 dollars on June 26, 2025. The amount was set at $200,000 because the annual renewal quote had not yet been received from the vendor, so a placeholder approval amount with a 15% increase over the previous year was requested. After negotiations were completed, the annual agreed upon price was $255,394.88, which exceeds the previously approved $200,000 dollars. This item would replace the originally approved item of $200,000.
 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of VMWare licensing from Sequel Data Systems in the amount of $255,394.88.

Description:  The District will enter into a retainer agreement for consultation and legal services for the 2025-2026 school year. The retainer agreement allows the district opportunities to consult with law firms. The relationship exists only as to the consultations and additional legal work that are initiated by the District and accepted by the Law Firm pursuant to this Agreement. Retainer Agreements do not impose any duty upon the Law Firm to provide advice or work to the District regarding legal matters absent a request by the District's Board of Trustees or designees for such advice or work on a matter. The Law Firm and the District acknowledge and represent that these Agreements do not establish an attorney-client relationship between the Law Firm and any individual Trustees or Employees of the District.
 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the renewal of membership in Walsh Gallegos’ Retainer Program for the 2025-2026 school year as presented.

Description:  Employee Recruitment/Retention 
Background: District Administration seeks approval for additional Texas Teacher Evaluation and Support System (T-TESS) Appraisers. A T-TESS calendar and list of appraisers was approved by the board in August of 2025 and there have been additional appraisers that have received certification since August. The additional appraisers must be approved per Local Policy DNA.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve additional T-TESS appraisers for the 2025-2026 school year as presented.

Description:  Remote Homebound Instruction Waivers
Background: Remote homebound instruction provides remote instruction for students who receive individualized instruction through the General Education or Special Education Homebound Programs and in which all requirements of the program are met except for in-person instruction from the homebound teacher.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the submission of the TEA Waiver(s) for Remote Homebound Instruction as presented. 

Description:  Goal #6: Facilities / Growth and Planning 
Background: In alignment with Board goals and procedures, the Board must accept all construction projects before final payments are made. The following projects have been reviewed by our design/engineering teams and internal teams, closeout materials have been provided to the District and these projects are ready to be closed: 

• District-wide playgrounds Phase #2, 
• Bulverde Middle School, 
• BBES Chiller #2, 
• District-wide exterior lighting (wall packs/parking lot lights), 
• MVMS new gym, renovation of small gym and 6th grade wing windows, and 
• TPES HVAC Phase #1

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the construction project closeouts as presented.

Description:  Memorandum of Understanding between Comal ISD and Comal Education Foundation
Background: The Comal Education Foundation was established in 2001 when community leaders from Comal County organized the Comal Public School Foundation, a 501(c)(3) non-profit charity. The goal was to provide additional support and resources to teachers and students of Comal ISD. With financial contributions from businesses and individuals in the community, CEF began awarding grants to various Comal ISD campuses to enhance the learning process.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the 2025-2026 Comal Education Foundation MOU as presented.

Description:  Background: TASB Policy Update 125 includes revisions to LEGAL policies based on updates to the Texas Administrative Code. BE(LOCAL) is being modified by us and is included in this second reading.  Most of the LOCAL policy recommendations from TASB in this Update are intended to clarify current policy language and are reflected in the following LOCAL policies:

• BDAA(LOCAL): OFFICERS AND OFFICIALS - DUTIES AND REQUIREMENTS OF BOARD OFFICERS
• BDB(LOCAL): BOARD INTERNAL ORGANIZATION - BOARD COMMITTEES
• BDF(LOCAL): BOARD INTERNAL ORGANIZATION - ADVISORY COMMITTEES
• BE(LOCAL): BOARD MEETINGS
• EI(LOCAL): ACADEMIC ACHIEVEMENT
• FDE(LOCAL): ADMISSIONS - SCHOOL SAFETY TRANSFERS
• FEC(LOCAL): ATTENDANCE - ATTENDANCE FOR CREDIT
• FFAC(LOCAL): WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve TASB Policy Update 125 & BE(LOCAL) as presented.

Description:  Background: The District received notification that nominations for upcoming open positions for Bexar, Comal, Guadalupe, and Hays Central Appraisal Districts Board of Directors are to be submitted to the Chief Appraiser of each Appraisal District on or before October 15, 2025.  Each taxing unit may nominate one candidate for each position to be filled.  A summary of the current Boards and the votes available to Comal ISD are attached.  Kendall Appraisal District is an exception to this process, as Comal ISD does not nominate, appoint or have any votes to cast for the Kendall Appraisal District Board of Directors.

Recommendation: It is the recommendation of the Superintendent that administration defers to the Board for nominations of the appraisal district boards.

Description:  The District has bonds from Series 2017 School Building Bonds and Series 2017 Refunding Bonds that will become callable on February 1, 2026.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the Order as presented.

Description:  TxDOT requires a right-of-way at US 281 and Ancestral Trail for roadway improvements in Bulverde. Conveyance by Comal ISD supports the project, ensures safe traffic flow near district property, and reflects the district’s commitment to cooperate with state infrastructure efforts.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the conveyance of right-of-way at US 281 and Ancestral Trail as presented.