November 21, 2024 at 6:00 PM - Regular Meeting

Description:  Facilities/Growth & Planning
Background: Bob Templeton and Hudson Huff will provide a look at the latest housing and demographic report for fall 2024.
 

Description:  Academic Success/Instruction
Background: Administration presents the results of the Financial Integrity Rating of Texas (FIRST) report administered by the Texas Education Agency. The state's school financial accountability rating system ensures that Texas public schools are held accountable for the quality of their financial management practices and that they improve these practices. The system is designed to encourage Texas public schools to better manage their financial resources to provide the maximum allocation possible for direct instructional purposes. These results are from the 2022 - 2023 fiscal year.
 

Description:  Quarterly Investment Report for the Period Ending September 30, 2024
Background: On August 22, 2024, the investment officers submitted the 4th Quarter Investment Report along with the Annual Investment Report for the quarter ending June 30, 2024. Per Board Policy CDA and Public Investment Act of Texas, Governmental Code 2256.023, the Quarterly Investment Report is being presented to the Board of Trustees for review and consideration of approval.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the 1st Quarter 2024-2025 Investment Report as presented.

Description:  Consideration and Approval RFP 25-04 Grounds Services Evaluation & Vendor Selection
Background: Per Board Policy CH Local, The Board of Directors must approve expenditures
$200,000.00 and over. In addition, TEA requires districts to post formal solicitations for all aggregate expenditures exceeding $50,000.00 for goods and/or services not procured through a cooperative program. The Purchasing Department, in collaboration with the Maintenance Department, issued a RFP for Grounds Services for the district. The scope of work includes mowing, trimming, and debris pickup and removal for all campus and department grounds.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the evaluation and vendor selection for RFP 25-04 Grounds Services as presented.
 

Description:  Consider/Approve 2024-2025 Memorandum of Understanding between Comal ISD and Comal Education Foundation
Background: The Comal Education Foundation was established in 2001 when community leaders from Comal County organized the Comal Public School Foundation, a 501(c)(3) non- profit charity. The goal was to provide additional support and resources to teachers and students of Comal ISD. With financial contributions from businesses and individuals in the community, CEF began awarding grants to various Comal ISD campuses to enhance the learning process.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the Community Education Foundation MOU as presented.

Description:  Goal #6: Facilities/Growth and Planning  
Approval of Guaranteed Maximum Price (GMP) Middle School # 9
Background: The 2023 Bond provided for a Middle School 09 in the Canyon High School feeder pattern to relieve capacity at Canyon Middle School. Drymalla Construction Company serving as the Construction Manager at Risk (CM-R), has prepared GMP #2.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve GMP #2 for Middle School #9 as presented.

Description:  Goal #6: Facilities/Growth and Planning
Approval of Phase 2 - Arlon Seay Elementary School HVAC Guaranteed Maximum Price (GMP) #2 - 2023 System Package 2
Background: The contracted CMaR works with the Design and District to define the scope of work that maximizes the value to the District and most effectively meets the project goals. This includes detailed cost and time estimates at multiple stages along the design process allowing the District to make informed decisions regarding market conditions and constructability. This GMP #2 in the amount of $4,810,188.00 for phase 2 of ASES HVAC replacement.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve ASES HVAC Guaranteed Maximum Price (GMP) #2 for 2023 System Package 2 as presented.
 

Description:  Goal #6: Facilities/Growth and Planning
Approval of Timberwood Park ES HVAC GMP#3 Systems Package 2
Background: The Board of Trustees is presented with the GMP based on the scope of work and bids gathered by the CMR. The contracted CM-R works with the Design and District to define the scope of work that maximizes the value to the District and most effectively meets the project goals. This includes detailed cost and time estimates at multiple stages along the design process allowing the District to make informed decisions regarding market conditions and constructability. This GMP #3 in the amount of $1,448,069.00 for phase 2 of TPES HVAC replacement.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve Phase 2 - Timberwood Park Elementary School HVAC Guaranteed Maximum Price (GMP) #3 for 2023 System Package 2 as presented.
 

Description:  Goal #6: Facilities/Growth and Planning
Approval of the Guaranteed Maximum Price (GMP) #2 for SVHS Golf Practice Facility - 2023 DHS & SVHS Reinvestment
Background: The contracted CMaR works with the Design and District to define the scope of work that maximizes the value to the District and most effectively meets the project goals. This includes detailed cost and time estimates at multiple stages along the design process allowing the District to make informed decisions regarding market conditions and constructability. This GMP #2 in the amount of $763,382.00 for SVHS golf practice facility.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the Guaranteed Maximum Price (GMP) #2 for SVHS Golf Practice Facility as presented.
 

Description:  Goal #6: Facilities/Growth and Planning
Background: The contracted CMaR works with the Design and District to define the scope of work that maximizes the value to the District and most effectively meets the project goals. This includes detailed cost and time estimates at multiple stages along the design process allowing the District to make informed decisions regarding market conditions and constructability. This GMP #2 in the amount of $5,983,551.00 for Mechanical equipment only for CSES, FES and OCES.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the Marksmen GC (WP-2) for System Package 1 as presented.

Description:  Goal #6: Facilities/Growth and Planning
Background: In April 2024, the District entered into a contract with Pfluger Associates for Architectural Services for Middle School #9.  The cost for these services was agreed in the amount of $6,035,700.  After site and soil testing, it was determined that there is more design work needed.  Pfluger has requested an increase in the cost due to the additional services to revise the site plan, building location, building orientation, and building levels.  The cost of Additional Services is $558,900.00.  The total cost for Architectural Services for Middle School #9 by Pfluger Associates is $6,594,600.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve Architectural Services from Pfluger Associates for Middle School #9 in the amount of $6,594,600.

Description:  Background: True North Consulting Group is continuing consulting services for the District Wide Security Technologies Refresh. Schematic Design and Design Development expenditures were approved August 2023. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the expenditures in the amount of $637,478.00 to True North Consulting Group for the District Wide Security Technologies Refresh as presented. 

Description:  Facilities/Growth and Planning
Background: Since September 4, 2024, the attendance boundary committee met four times to develop a recommendation for Elementary #23 and Middle School #9 boundaries. On November 7, 2024, the committee provided its recommendation for the ES#23 and MS#9 boundaries to the Board of Trustees. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the attendance boundaries for ES#23 and MS#9 as presented.
 

Description:  Background: Every year, appraisal districts hold Board of Director elections. Comal ISD works with five different appraisal districts and votes for the allocation of votes for the Comal, Bexar, Guadalupe, Hays and Kendall Appraisal District Board of Directors. Kendall Board members are appointed. 

Recommendation: It is the recommendation of the Superintendent to defer to the Board of Trustees for votes for the four Appraisal District Boards.