January 22, 2024 at 6:00 PM - Regular Meeting

1. Call to Order by Chairman.

2. Pledge

3. Roll Call by Clerk.

4. Approve Agenda 

5. Consider consent agenda, revise and remove as needed.

5.a. Correction and approval of Minutes of Regular meeting of December 18, 2023 and Organizational meeting of January 3, 2024

5.b. Consideration of Claims and Accounts:

5.b.1. Approve the December 2023 bills in the amount of $415,953.22
This total includes: 

a.        General Fund:                                               $371,543.58  

b.         Food Service Fund:                                      $22,760.26

c.         Transportation Fund:                                     $106.11

d.         Community Service Fund:                            $17,378.58

e.         Capital Expenditure Fund:                            $4,164.69

f.          Construction Fund:                                        $_____

g.         Debt Service Fund:                                        $_____

h.         Scholarship Fund:                                          $_____

5.b.2. Review current bills through January 1, 2024, presented for payment in
the amount of $678,021.23.

5.b.3. Review investments and wire transfers:  

            Investments: No changes 

            Financial                       Purchase                            Maturity       Interest   
            Institution                         Date            Amount          Date        Rate       

Wire Transfer: Transfer $800,000 from district account at Woodland Bank to MSDLAF+.                                                    

                       

5.b.4. Approve the December, 2023 receipts in the amount of $354,067.61

This total includes: 

            a.         General Fund:                                                $313,419.93
                                                                                       
            b.         Food Service Fund:                                        $20,377.18

            c.         Transportation Fund:                                       $_____

            d.         Community Service Fund:                              $15,028.57

            e.         Capital Expenditure Fund:                              $_____
 
            f.         Debt Service Fund:                                          $5,241.93   

5.c. Recognitions

5.c.1. Recognize the retirement of Tara Mattson. Tara has taught for 36 years at Hill City School. Thank you, Tara, for everything that you have dedicated to the school, students, and community.
 

5.c.2. Recognize the retirement of Deb Murphy. Deb has taught for the last 14 years and was a para for 19 years previous. Thank you, Deb or everything that you have dedicated to the school, students, and community.
 

5.c.3. Recognize the resignation of Katie Vanderport. Thank you Katie for the past 5 years of service.

5.d. Approve the resolution accepting gifts/donations to Hill City School: 
Whereas the following; therefore, BE IT RESOLVED by the School Board of Hill City District 2, Hill City, and State of Minnesota as follows: Hill City School-District 2 School Board does hereby accept the following gifts/donations:

• Department of Agriculture - $5,622.00 for the Hill City F2S Full Tray Food Grant

5.e. Licensed Staff Lane Changes

5.e.1. Erin Boleman moved from step/lane 2-2 $45,340.00 to step/lane 2-4 $48,355.00
Jaime Hilton moved from step/lane5-1 $47,911.00 to step/lane 5-2 $49,419.00

5.f. (open for consent items)

6. Comments and requests from visitors

6.a. Senior Class Representatives 

7. Committees and Reports:

7.a. Curriculum Committee

7.a.1. Industrial Tech and Foreign Language are up for curriculum review. Ms. Vanderschaaf is looking to upgrade the Spanish curriculum to be interactive and engaging, with activities that offer reading, writing, listening, and speaking drills. Also, she wants to ensure the content is centered on Latin culture, so the students can learn about different traditions and customs. She is beginning the process of researching multiple options. Mr. Gallagher is looking into updating the tech 7 and 8 curriculum, as well as the woods curriculum. We will be meeting as a team to review our options soon. 

7.b. Policy Committee: 

7.b.1. Set next meeting date

7.c. Library Oversight committee

7.d. School and Community Health Committee 

7.e. Fitness Center Committee

7.f. Safety Committee

7.g. American Indian Parent Advisory Committee (AIPAC)

7.h. Negotiations Committee

7.i. Transportation Report

7.i.1. Nor Tran contract expires at the end of the 23-24 school year

7.j. Community Education Report

7.k. Early Childhood Report

7.l. Facilities Director Report

7.l.1. ICS power point presentation

7.m. Principal's Report: See attached

7.n. Superintendent's Report : See attached report
 

8. OLD BUSINESS

9. NEW BUSINESS

9.a. Approve the recommendation of the ICS and the Project Oversight Committee for the approval for the administration to execute a contract with TNT Construction Group in the amount of $708,650

9.b. Approve Sourcewell Agreements

9.c. Approve Jamar Company as Hill City School's Purchasing Agent

9.d. Approve the following resolution:

Resolved, the Board of Education of HIll City School District 2 approves the establishment and maintenance of the Hill City School Forest and outdoor classroom comprising: SWSW of Section 14 less 5 acres, Township 52 North, Range 26 West, totaling 35 deeded acres, PID 12-0-025501 and South ½ of the SW of the NWSW of Section 14, Township 52 North, Range 26 West, totaling 5 deeded acres, PID 12-0-025503 13 acres as indicated on map in the NESW of Section 14, Township 52 North, Range 26 West, PID 57-0-002902, which falls into this general area: Starting in the NW corner of the parcel on county road 74, proceeding south along the western boundary of the parcel to the southwest corner, bounded on the east side by the running track and the baseball field outfield fence.  From the SW corner, proceeding east to the SE corner, bounded on the north by the outfield fence and then traveling north from the SE corner up to the paved walking path, bounded on the west side by the paved walking path, and supports enrollment of said school forest in the Minnesota DNR School Forest Program for educational purposes.

9.e. Approve hiring a bus paraprofessional for the remainder of the 2023-2024 school year as per the AFSCME contract.

9.f. Discuss the 2024-2025 school year calendar.

9.g. Adopt Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and reasons thereof.

WHEREAS, the financial condition of the school district dictates that the school board
must reduce expenditures immediately, and
WHEREAS, there has been a reduction in student enrollment, and,
WHEREAS, this reduction in expenditure and decrease in student enrollment must
include discontinuance of positions and discontinuance or curtailment of programs, and
WHEREAS, a determination must be made as to which teachers' contracts must be
terminated and not renewed and which teachers may be placed on unrequested leave of absence
without pay or fringe benefits in effecting discontinuance of positions,
BE IT RESOLVED, by the School Board of Independent School District No. 002, as
follows:
That the School Board hereby directs the Superintendent of Schools and administration to
consider the discontinuance of programs or positions to effectuate economies in the school
district and reduce expenditures and, as a result of a reduction in enrollment, make
recommendations to the school board for the discontinuance of programs, curtailment of
programs, discontinuance of positions or curtailment of positions.

9.h. Discussion on preliminary staffing needs for the 2024-2025 school year. 

9.i. Meetings to be Attended and Meetings Attended.

9.i.1. Jan 23 IASC Superintendent meeting 
Jan 24 IASC Business meeting
Jan 30 Lake Country Power Grant presentation
Jan 30 IASC Board of Directors meeting
Feb 2 40th School Celebration
Feb 5 Hill City Fire Department meeting
Feb 12 E-Learning Day
Feb 13 IASC Board of Directors meeting
Feb 19 No School
Feb 20-24  Winterfest Lock-in
Feb 23 ARCC Profiles

 

9.i.2. Next Regular Board meeting: February 26, 2024.

10. Adjourn

11. Respectfully Submitted,




Joell Miranda, Clerk