January 3, 2024 at 6:00 PM - Organizational Meeting

1. Call to Order by Chairman.

2. Pledge

3.  Roll Call by Clerk.

4.  Approve Agenda 

5. Review of Board Meeting Standards, Processes and Procedures. (No Action) 

6. Nominate a Chairman (Formerly: Jay Zapzalka)

7.  Elect a Chairman.

8. Nominate a Vice-Chairman (Presently: Mark Meyer)

9. Elect a Vice-Chairman.

10. Set annual Chairman salary (Currently: $450.00 annually.)

11. Nominate a Clerk (Presently:  Joell Miranda)

12. Elect a Clerk and set salary (Currently:  $450.00 annually.)

13. Nominate a Treasurer (Presently: Sarah Kingsley)

14. Elect a Treasurer and set salary (Currently:  $450.00 annually.)

15. Set salaries for all board members. (Currently:  $60.00/meeting.)

16. Set salary for filling in for the Chairman and/or Clerk (Currently:  $30.00 per meeting.)

17. Discuss Fixed Asset threshold of $5,000.00 as requested by the auditors. (Auditors still recommending $5000.00.)

18. Adopt Depository Services Resolution for Governmental Entities. 
ONLY NEEDED WHEN OFFICER CHANGES ARE MADE!!

19. Appoint board member and school representatives to represent the district in the Minnesota State High School League. (Presently: Mark Meyer)
 

20. Appoint board members to serve on the negotiations committee: (Presently: Jay Zapzalka and Mark Meyer with Ron Saxton with no alternate)

21. Set time and day of the regular board meetings: (Currently: The 4th Monday of the month, beginning at 6:00 p.m. with adjournment by 09:00 p.m. at all meetings.) Tentative Meeting Dates Posting and MSBA Date Restrictions attached. 

22. Set the mileage rate. (Currently set at the Federal Rate for personal vehicle on school business; the Federal Rate is currently 62.5 cents as of January 1, 2023. Mileage rate as of January 1, 2024 is 67.0 cents)

23. Appoint the school board attorney.  (Presently: John Colosimo and/or the firm of Ratwik, Roszak, Maloney & Bartel.)

24. Confirm posting places for regular and special board meetings.  (Presently:  Hill City Post Office, Bulletin Boards at front and north doors of Hill City School and Fire Hall in Jacobson.)

25. Designate radio and television stations for emergency school closings: 

                 
                RADIO:                                               TELEVISION:
            KOZY 1320 AM;                                     WCCO TV
            KMFY 96.9 FM;                                       KBJR TV
            WTBX 93.9 FM;                                       KDLH TV
            KAXE 91.7 FM                                         WDIO/WIRT TV
            USA 99.9 FM
            KJAB 105.5 FM

26.  Appoint board members to serve on the Curriculum Committee:  (Presently: Ron Saxton with Joell Miranda as alternate.)

27. Appoint board member to represent board on Community Education Advisory Council.  (Presently: Sarah Kingsley with Mark Meyer as alternate.)

28. Set rates for reimbursement for meals and lodging. (Currently:  $175.00 per night for lodging; Breakfast - $10.00; Lunch - $12.00; Dinner - $20.00.  All meals include any tipping.  Lodging over $175.00 per night will be subject to board review.)

29. Appoint board members to serve on Meet and Confer Committee.  (Presently: Joell Miranda and Jeremy Nelson with Ron Saxton as alternate.)

30. Appoint board member to serve on Staff Development Committee.  (Presently: Ron Saxton with Joell Miranda as alternate.)

31. Appoint board members to serve on School and Community Health Team.  (Presently: Sarah Kingsley and Ron Saxton)

32. Appoint board member to serve on Re-certification Committee.  (Presently:  Jeremy Nelson.)

33. Appoint board member to represent board with ARCC.  (Formally: Mark Meyer.)

34. Appoint board member to serve on Comparable Worth Committee.  (Formerly: Jay Zapzalka)

35. Appoint board member to serve on Safety/Transportation Committee. (Presently:Mark Meyer and Jay Zapzalka)

36. Appoint board member to represent board with NESC Board. (Formerly:  Mark Meyer.)

37. Appoint board members to serve on Athletic Advisory Committee (Presently: Jay Zapzalka and Sarah Kingsley with Mark Meyer as alternate.)

38. Appoint board member to serve on the Itasca Area Schools Collaborative (Presently: Mark Meyer.)

39. Appoint 2 Board Members for the Policy Committee. Meetings would be during the school day and would last for at least one hour. (Presently: Sarah Kingsley and Ron Saxton)

40. Adjourn.

41. Respectfully Submitted,




Joell Miranda, Clerk