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January 4, 2021 at 5:30 PM - Organizational Meeting

Agenda
I. Call to Order
Description:  Nikki Gieseke   ____    Jolayne Mohs     ____        Mark Sebring      ____    
Eric Schuster   ____     Timothy Jensen ____        Deborah Bandel  ____
Lori Weisenburger  ____   Student Representative Daniela Ortiz ____
II. Pledge of Allegiance
III. New Board Member
IV. Approval of Agenda
V. Election of Officers
Description:  Nominations and appointments for the positions of Chairperson, Vice-Chairperson, Clerk and Treasurer need to be made for the 2021 year.  After three calls for nominations, the acting chair closes the nominations for the office.  If only one person is nominated, the chair may declare that candidate elected.  If more than one person is nominated, a vote is necessary.
V.A. Office of Chairperson
Description:  Mark Sebring currently holds the office of Chairperson. Nominations will be taken for this position and an appointment made. 

After three calls for nominations, the acting chair closes the nominations for the office.  If only one person is nominated, the chair may declare that candidate elected.  If more than one person is nominated, a vote is necessary.

V.B. Office of Vice-Chairperson
Description:  Lori Weisenburger held the office of Vice-Chairperson in 2020. Nominations will be taken for this position and an appointment made.

After three calls for nominations, the acting chair closes the nominations for the office.  If only one person is nominated, the chair may declare that candidate elected.  If more than one person is nominated, a vote is necessary.
 
V.C. Office of Clerk
Description:  Eric Schuster held the office of Clerk in 2020. Nominations will be taken for this position and an appointment made.

After three calls for nominations, the acting chair closes the nominations for the office.  If only one person is nominated, the chair may declare that candidate elected.  If more than one person is nominated, a vote is necessary.
 
V.D. Office of Treasurer
Description:  Jolayne Mohs held the office of Treasurer in 2020. Nominations will be taken for this position and an appointment made.

After three calls for nominations, the acting chair closes the nominations for the office.  If only one person is nominated, the chair may declare that candidate elected.  If more than one person is nominated, a vote is necessary.
 
VI. Public Forum
VII. Item(s):  Board Action Requested
VII.A. School Board Committees
Description: 

According to policy 213, the school board will annually approve at its organizational meeting the school board committees, the number of members, the term and the charge or mission of each such committee.

Attachments: (2)
VII.B. Representative for Title I Funding
Description:  The District is required each year to authorize a person to make application and be the contact person for funds provided under Title I, Public Law 103-382.  The representative will ensure that the school district maintains compliance with the appropriate Federal Statutes, Regulations, and State procedures currently in effect.  It is recommended that Michelle Krell, Director of Teaching and Learning, serve in that capacity.
 
VII.C. Official Newspaper
Description:  The District is required to designate a newspaper as the official newspaper to provide meeting notices, School Board summaries, requests for bids, and other official business of the School Board.

The Owatonna People’s Press is the only daily newspaper in Owatonna, and therefore, the right choice for the official newspaper of the District.
 
VII.D. Time and Place, Notification of Meetings
Description: 

The District has historically held two (2) Board meetings per month.  They have been starting at 5:30 p.m. on the second and fourth Monday of each month.  The first meeting of the month has been a school board work session, and the second meeting of the month a regular business meeting.  Any variation in the dates and times of meetings requires proper notification to the public.  

Meetings for the 2020-2021 school year are now in place based upon Board approval of times and dates at its January 2020 organizational meeting.  With this motion, the Board authorizes the administration to establish a calendar of Board meetings for the 2021-2022 school year in a manner similar to past practice.

VII.E. Legal Counsel
Description:  The District has used a variety of firms to provide legal services.  Each firm has been used by school administration for counsel on various matters. Dorsey & Whitney has been used on matters related to referendums; and Ratwik, Roszak & Maloney on matters related to personnel and special education.  Counsel is used only by District level administration and only after receiving superintendent approval.

Receiving periodic legal counsel is a means of ensuring the District is doing everything within its power to handle difficult matters in a fair and lawful manner.
 
VII.F. Designating Depositories for School District Revenue
Description: 

The district is required to designate its depositories for school district revenues.  It is good practice to periodically review the depository practices of the district to ensure the safekeeping of its assets and to maximize its investment.

Bremer Bank and PMA Financial Network, Inc. are the district’s designated depositories for revenues related to its payroll, student activity accounts, general accounts, and savings, and they have provided timely services to the district. 
 

VII.G. Designating Financial Institutions for School District Investments
Description:  The District has historically used a variety of institutions to oversee the proper investment of its assets.  It is good practice to periodically review the investment practices of the District to ensure the safekeeping of its assets while maximizing its investments.

Below are the financial institutions the District has used and the Board is asked to authorize:
  • Wells Fargo Bank NA
  • US Bank
  • Wells Fargo Investment Service, Inc.
  • PMA Financial Network, Inc.
  • Bremer Bank
VII.H. Authorizing Persons to Make Transfers
Description:  The district is required to designate persons authorized to deposit and withdraw money on behalf of the district to the checking and investment accounts.
 
VII.I. Authorizing Cosigners of Checks and the Use of Check Signing Machine
Description:  The district is required to designate cosigners of checks and the use of their signatures on its check signing machine.  The cosigners will be the newly elected chair, clerk and treasurer of the Board.
 
VII.J. Appointment of Deputy Treasurer
Description:  The District has historically appointed a Deputy Treasurer whose responsibility is to act in the stead of its elected treasurer.  This position has been held by the superintendent of schools as a means of providing an ‘internal’ check on the district’s accounting system.
 
VII.K. Board Annual Allowance
Description: 

For 2020, the Board established an annual allowance of $3100 per board member.  The Board added $600 to the annual allowance for the position of Chair.  It is being recommended that the Board consider an allowance of $3400 per board member with an additional $600 for the position of Chair for the year 2021. 

The annual allowance is dispersed over 24 pay periods.

It is within the Board’s discretion to determine whatever amount it so desires in return for carrying out its responsibilities.  The Board provides a valuable public service.

VIII. Adjournment          
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