January 14, 2025 at 6:00 PM - Regular Board Meeting
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1. CALL MEETING TO ORDER, CONDUCT ROLL CALL, ESTABLISH QUORUM
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2. PRAYER, PLEDGE OF ALLEGIANCE, AND TEXAS PLEDGE - MS. LETTY GARCIA
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3. CERTIFICATION OF PUBLIC NOTICE
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4. AWARDS & RECOGNITION
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4.A. Fine Arts Department: Edinburg High School Mariachi, Recognition of Miguelangel Vielma; 1st Chair Violin at TMEA All-State Competition
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5. SUPERINTENDENT'S REPORT
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5.A. Enrollment Report as of January 10, 2025
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6. PUBLIC COMMENTS
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7. CONSENT AGENDA
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7.A. APPROVAL OF THE MINUTES FOR THE DECEMBER 10, 2024 REGULAR BOARD MEETING, THE DECEMBER 18, 2024 PUBLIC HEARING, AND THE DECEMBER 18, 2024 BOARD WORKSHOP
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7.B. APPROVAL TO DECLARE INVENTORY ITEMS AS SURPLUS AND APPROVE THE REQUEST OF AN AUCTION FOR THE SALE OF SURPLUS INVENTORY ITEMS
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7.C. APPROVAL TO PURCHASE SPECTRUM FIBER, INTERNET ACCESS, AND PEG CABLE CHANNEL EQUIPMENT AND SERVICES TO PROMOTE DISTRICT-WIDE EVENTS
COST: $31,116.00 SOURCE: LOCAL MAINTENANCE FUNDS
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7.D. APPROVAL TO PURCHASE CONSULTING SERVICES FROM s3strategies
COST: $16,800.00 SOURCE: STATE BILINGUAL FUNDS
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7.E. APPROVAL OF BUYBOARD COOPERATIVE PURCHASING QUOTE FOR THE PURCHASE AND REPLACEMENT OF FIREARMS AND EQUIPMENT FOR ECISD POLICE DEPARTMENT
COST: $42,908.00 SOURCE: LOCAL MAINTENANCE FUNDS
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7.F. APPROVAL OF RENEWAL OF KNOWBE4 SECURITY AWARENESS TRAINING PLATFORM
COST: $45,409.08 SOURCE: LOCAL MAINTENANCE FUNDS
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7.G. RENEWAL OF EDLIO FOR DISTRICT AND CAMPUS WEB-HOSTING SERVICES
COST: $39,200.00 SOURCE: LOCAL MAINTENANCE FUNDS
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7.H. APPROVAL OF THE AGREEMENTS WITH THE CITY OF EDINBURG FOR THE USE OF EBONY HILLS GOLF COURSE AND LOS LAGOS GOLF CLUB FOR EDINBURG HS, EDINBURG NORTH HS, JOHNNY ECONOMEDES HS, ROBERT VELA HS, SOUTH MS, MEMORIAL MS, B.L. GARZA MS, HARWELL MS, BARRIENTES MS, LONGORIA MS, AND BREWSTER SCHOOL AND ALSO FOR THE USE OF EDINBURG NORTH HS, JOHNNY ECONOMEDES HS, AND ROBERT VELA HS SWIM TEAMS AND ALL OTHER ATHLETIC PROGRAMS
COST: $22,000 YEARLY SOURCE: ATHLETIC FUNDS
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7.I. APPROVAL OF REQUEST FOR QUALIFICATIONS (RFQ) 23-110, ARCHITECTS AND ENGINEERS FOR THE ON-CALL CIVIL ENGINEERING SERVICES FOR ECONOMEDES HIGH SCHOOL BUS DRIVE IMPROVEMENTS NEGOTIATED FEE
COST: $15,850.00 SOURCE: CONSTRUCTION FUNDS
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7.J. APPROVAL TO AMEND COMPETITIVE SEALED PROPOSAL (CSP) 24-68, SECURED ENTRANCE DOORS FOR ELEMENTARY SCHOOLS
COST: $30,165.00 SOURCE: SAFETY FUNDS
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8. ACTION AGENDA
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8.A. APPROVAL OF FINANCIAL AUDIT FOR YEAR ENDED AUGUST 31, 2024
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8.B. APPROVAL OF MONETARY DONATION TO ESTABLISH THE CHARLES L. AND VIRGINIA K. MEYER CTE SCHOLARSHIP THROUGH AN ENDOWMENT FUND FOR GRADUATING CAREER TECHNICAL EDUCATION STUDENTS
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8.C. APPROVAL OF CORRECTIVE ACTION PLAN AGREEMENT WITH TEXAS EDUCATION AGENCY (TEA)
EST. COST: $19,392.00 SOURCE: TITLE I FUNDS
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8.D. APPROVAL OF THE BUYBOARD PURCHASING COOPERATIVE QUOTES FOR THE PURCHASE OF CHEER UNIFORMS FOR ALL MIDDLE SCHOOL AND HIGH SCHOOL CHEER TEAMS
COST: $173,250.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.E. APPROVAL OF CHOICE PARTNERS COOPERATIVE QUOTE FOR THE PURCHASE OF BREAKFAST IN THE CLASSROOM INSULATED BAGS FOR ALL ELEMENTARY CAMPUSES
COST: $249,524.00 SOURCE: FOOD SERVICE FUNDS
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8.F. APPROVAL OF COMPUTER DESKTOPS FOR EXISTING LABS FOR EDINBURG HIGH SCHOOL, EDINBURG NORTH HIGH SCHOOL, ECONOMEDES HIGH SCHOOL, VELA HIGH SCHOOL
COST: $85,173.00 SOURCE: CTE FUNDS
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8.G. APPROVAL TO RENEW RAPTOR EMERGENCY NOTIFICATION MANAGEMENT SYSTEM
COST: $90,720.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.H. APPROVAL TO RENEW PALO ALTO CYBERSECURITY MONITORING OF DISTRICT-WIDE FIREWALL, SERVERS, AND DEVICE ACTIVITY LOGS FOR PREVENTIVE AND PROACTIVE CYBERSECURITY MANAGEMENT
COST: $556,576.01 SOURCE: LOCAL MAINTENANCE FUNDS
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8.I. APPROVAL TO RENEW FRONTLINE-HAYES TIPWEB SOFTWARE FOR ASSET MANAGEMENT HELPDESK FOR DISTRICT-WIDE DEPARTMENTS AND CAMPUS ACCESS
COST: $75,177.25 SOURCE: LOCAL MAINTENANCE FUNDS
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8.J. DISCUSSION AND RECOMMEND ACTION FOR BARRIENTES CTE BUILDING IMPROVEMENTS/RENOVATIONS PHASE OPTION
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8.K. APPROVAL OF FINAL COMPLETION FOR COMPETITIVE SEALED PROPOSAL (CSP) 23-02, UTRGV - EDINBURG CISD COLLEGIATE HIGH SCHOOL CONTRACT
COST: $26,000,000.00 SOURCE: ECHS CONSTRUCTION FUNDS
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8.L. APPROVAL OF REQUEST FOR QUALIFICATIONS (RFQ) 23-110, ARCHITECTS AND ENGINEERING FOR THE ON-CALL MECHANICAL, ELECTRICAL, AND PLUMBING (MEP) ENGINEERING SERVICES FOR HEATING VENTILATION AND AIR CONDITION (HVAC) IMPROVEMENTS AT HARWELL MIDDLE SCHOOL NEGOTIATED FEE
COST: $87,100.00 SOURCE: CONSTRUCTION FUNDS
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8.M. APPROVAL OF REQUEST FOR QUALIFICATIONS (RFQ) 25-11, ARCHITECTURAL SERVICES FOR EDINBURG HIGH SCHOOL, EDINBURG NORTH HIGH SCHOOL, JOHNNY ECONOMEDES HIGH SCHOOL, AND ROBERT VELA HIGH SCHOOL ATHLETIC MULTI-USE BUILDINGS AND AUTHORIZE ADMINISTRATION TO NEGOTIATE CONTRACT WITH THE HIGHEST-RANKING ARCHITECT
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8.N. APPROVAL OF REQUEST FOR QUALIFICATIONS (RFQ) 25-12, ARCHITECTURAL SERVICES FOR CAVAZOS ELEMENTARY, CANTERBURY ELEMENTARY, B.L. GARZA MIDDLE SCHOOL AND TRANSPORTATION DEPARTMENT ROOFING IMPROVEMENTS AND AUTHORIZE ADMINISTRATION TO NEGOTIATE CONTRACT WITH THE HIGHEST-RANKING ARCHITECT
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9. CLOSED SESSION
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9.A. Section 551.071--Consultation with Attorney on Any Permitted Subject Including, But Not Limited to:
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9.A.1. Discussion with School Attorney on Item(s) Exempted Under Attorney-Client Privilege
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9.A.2. Update on Pending Litigation
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9.A.3. Review of Contracts for Professional Services with Legal Counsel
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9.A.4. Discussion and Consideration of Settlement Offer Related to ECISD Hurricane Hanna Litigation; CAUSE NO. C-1758-22-M Edinburg CISD v. Zurich American et al.
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9.A.5. Discussion Regarding District Wide Climate Survey
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9.A.6. Discussion Regarding Adoption of Notice of Public Meeting and Notice of Proposed Legal Services Contract
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9.A.7. Discussion Regarding Adoption of Resolution Approving Contingent Fee Legal Services Contract, Including Findings Needed for Submission of Contingent Fee Legal Services Agreement and Request for Expedited Review by the Texas Attorney General
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9.A.8. Discussion Regarding Approval of Contingent Fee Legal Services Agreement with O'Hanlon, Demerath & Castillo, PC and Eiland & Bonnin, PC
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9.B. Section 551.072--Deliberation Regarding Real Property
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9.C. Section 551.074--Personnel Matters
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9.C.1. Discussion of Employment For:
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9.C.1.a. Tutorial Facilitator - Robert Vela High School
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9.C.1.b. Special Education Supervisor - Special Education Department
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9.C.1.c. Librarian - Zavala Elementary
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9.C.1.d. Counselor - Robert Vela High School
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9.C.1.e. Curriculum Assistant - Canterbury Elementary
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9.C.1.f. Assistant Principal - Edinburg Alternative Educational Academy (EAEA)
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9.C.1.g. Director for Maintenance and Operations - Maintenance and Operations Department
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9.D. Section 551.071--Consultation with Attorney & Section 551.074--Personnel Matters
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9.D.1. Discussion Regarding the Adoption of a Governance Framework for the Board of Trustees
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9.E. Section 551.076 – Deliberations on Security Devices or Security Audits
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9.F. Section 551.082 - Discipline of a Public School Child
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9.G. Section 551.082(1) - Personally Identifiable Information About Public School Student
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9.G.1. Conduct Level III Parent/Student Grievance Hearing: Raul Rocha a/n/f N. Rocha
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10. OPEN SESSION: ACTION ON ITEMS DISCUSSED IN CLOSED SESSION
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10.A. Section 551.071 - Consultation with Attorney
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10.A.1. Discussion and Possible Action on Potential Insurance Claim Litigation and Hiring Law Firm
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10.A.2. Discussion and Possible Action Regarding Possible Representation for Litigations
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10.A.3. Discussion and Possible Action to Approve Proposed Settlement Agreement
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10.A.4. Update on Pending Litigation
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10.A.5. Consideration of and Possible Action Regarding the Adoption of Notice of Public Meeting and Notice of Proposed Legal Services Contract
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10.A.6. Consideration of and Possible Action Regarding the Adoption of Resolution Approving Contingent Fee Legal Services Contract, Including findings Needed for Submission of Contingent Fee Legal Services Agreement and Request for Expedited Review by the Texas Attorney General
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10.A.7. Consideration of and Possible Action Regarding Approval of Contingent Fee Legal Services Agreement with O'Hanlon, Demerath & Castillo, PC and Eiland & Bonnin, PC
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10.B. Section 551.072 - Deliberation Regarding Real Property
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10.C. Section 551.074 - Personnel Matters
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10.C.1. Consideration of and Possible Action Regarding the Employment of a Tutorial Facilitator for Robert Vela High School
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10.C.2. Consideration of and Possible Action Regarding the Employment of a Special Education Supervisor for the Special Education Department
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10.C.3. Consideration of and Possible Action Regarding the Employment of a Librarian for Zavala Elementary
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10.C.4. Consideration of and Possible Action Regarding the Employment of a Counselor for Robert Vela High School
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10.C.5. Consideration of and Possible Action Regarding the Employment of a Curriculum Assistant for Canterbury Elementary School
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10.C.6. Consideration of and Possible Action Regarding the Employment of an Assistant Principal for the Edinburg Alternative Educational Academy (EAEA)
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10.C.7. Consideration of and Possible Action Regarding the Employment of a Director for Maintenance & Operations for the Maintenance & Operations Department
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10.C.8. Consideration of and Possible Action Regarding Superintendent's Recommendations Concerning Employment, Resignations, Retirements, Non-Renewals, and Terminations
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10.D. Section 551.071 - Consultation with Attorney & Section 551.074 - Personnel
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10.D.1. Consideration of and Possible Action Regarding the Adoption of a Governance Framework for the Board of Trustees
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10.E. Section 551.082 - Discipline of a Public School Child
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10.F. Section 551.082(1) - Personally Identifiable Information About a Public School Student
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10.F.1. Consideration of and Possible Action Regarding Level III Parent/Student Grievance Hearing: Raul Rocha a/n/f N. Rocha
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11. ADJOURNMENT
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