October 8, 2024 at 6:00 PM - Regular Board Meeting
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1. CALL MEETING TO ORDER, CONDUCT ROLL CALL, ESTABLISH QUORUM
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2. PRAYER, PLEDGE OF ALLEGIANCE, AND TEXAS PLEDGE - MS. LETTY GARCIA
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3. CERTIFICATION OF PUBLIC NOTICE
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4. AWARDS & RECOGNITION
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5. SUPERINTENDENT'S REPORT
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5.A. School Health Advisory Council (SHAC) Update
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5.B. Safety and Security Update
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5.C. Edinburg North HS Drainage Improvements Update
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5.D. Enrollment Report as of October 4, 2024
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6. PUBLIC COMMENTS
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7. CONSENT AGENDA
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7.A. APPROVAL OF THE MINUTES FOR THE AUGUST 13, 2024 REGULAR BOARD MEETING, THE AUGUST 27, 2024 REGULAR BOARD MEETING, THE SEPTEMBER 2, 2024 SPECIAL CALLED BOARD MEETING AND THE SEPTEMBER 11, 2024 SPECIAL CALLED BOARD MEETING
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7.B. APPROVAL TO DECLARE INVENTORY ITEMS AS SURPLUS AND APPROVE THE REQUEST OF AN AUCTION FOR THE SALE OF SURPLUS INVENTORY ITEMS
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7.C. APPROVAL TO EXCUSE AND NOT MARK ABSENT ECISD STUDENT PERFORMERS WHO PARTICIPATE IN THE EDINBURG DANCE THEATRE PERFORMANCE OF "PETER AND THE WOLF" AND TO NOT MARK ABSENT THE 1ST GRADE STUDENTS ATTENDING THE PERFORMANCE FOR THE 2024-2025 SCHOOL YEAR
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7.D. APPROVAL TO ENSURE THAT STUDENTS THAT MEET REQUIREMENTS TO ATTEND COMPETITIONS (LOCAL, DISTRICT, STATE) ARE NOT MARKED ABSENT FOR THE 2024 - 2025 SCHOOL YEAR
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7.E. APPROVAL OF MEMORANDUM OF UNDERSTANDING (M.O.U.) BETWEEN THE EDINBURG CONSOLIDATED INDEPENDENT SCHOOL DISTRICT AND BUCKNER CHILDREN AND FAMILY SERVICES
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7.F. APPROVAL OF THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE UNIVERSITY OF TEXAS RIO GRANDE VALLEY (UTRGV) AND THE EDINBURG CONSOLIDATED INDEPENDENT SCHOOL DISTRICT TO ESTABLISH A COLLABORATION UNDER THE UTRGV GAINING EARLY AWARENESS AND READINESS FOR UNDERGRADUATE PROGRAMS (GEAR UP) GRANT PROJECT FOR ACADEMIC YEAR 2024-2025
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7.G. APPROVAL OF THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE TEXAS HIGHER EDUCATION COORDINATING BOARD (THECB) AND THE EDINBURG CONSOLIDATED INDEPENDENT SCHOOL DISTRICT TO ESTABLISH THE CONDITIONS UNDER WHICH THECB WILL PROVIDE DATA RECEIVED OR GENERATED FROM THE APPLY TEXAS COUNSELOR SUITE CONCERNING FAFSA/TASFA BEGINNING WITH ACADEMIC YEAR 2024-2025
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7.H. APPROVAL OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE EDINBURG CONSOLIDATED INDEPENDENT SCHOOL DISTRICT AND HEALTH AND HUMAN SERVICES COMMISSION EARLY CHILDHOOD INTERVENTION SERVICES
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7.I. APPROVAL OF TAX COLLECTION SERVICE FEE FOR 2024-2025 FISCAL YEAR WITH THE COUNTY OF HIDALGO
COST: $15,912.00 SOURCE: LOCAL MAINTENANCE FUNDS
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7.J. APPROVAL OF THE LETTER OF PROPOSAL BETWEEN ELITE MEDICAL TRAINING SOLUTIONS AND THE EDINBURG CONSOLIDATED INDEPENDENT SCHOOL DISTRICT
EST. COST: $37,380.00 SOURCE: CT FUNDS
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7.K. APPROVAL OF THE RENEWAL OF ADOBE CREATIVE CLOUD ONLINE INTERACTIVE LEARNING TOOL RECOMMENDED FOR THE EDINBURG CONSOLIDATED INDEPENDENT SCHOOL DISTRICT CAREER AND TECHNICAL EDUCATION DEPARTMENT
COST: $12,624.00 SOURCE: CT FUNDS
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7.L. APPROVAL OF THE PURCHASE OF IAC CENGAGE UNLIMITED ONLINE INTERACTIVE LEARNING TOOL RECOMMENDED FOR THE EDINBURG CONSOLIDATED INDEPENDENT SCHOOL DISTRICT CAREER AND TECHNICAL EDUCATION DEPARTMENT
COST: $30,327.92 SOURCE: CT FUNDS
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7.M. APPROVAL OF CERTIPORT FOR INDUSTRY BASED CERTIFICATION EXAMS (ADOBE, QUICKBOOKS, & ENTREPRENEURSHIP - SMALL BUSINESS, & MICROSOFT OFFICE EXPERT IN ACCESS) FOR THE CTE COURSES (DIGITAL MEDIA, ANIMATION, BUSINESS MANAGEMENT II, COMMERCIAL PHOTOGRAPHY, VIDEO GAME AND GRAPHIC DESIGN, ENTREPRENEURSHIP 1 & 2, ACCOUNTING) AT EDINBURG HS, EDINBURG NORTH HS, ECONOMEDES HS, VELA HS, AND CTE CAREER CENTER
COST: $43,814.00 SOURCE: CT FUNDS
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7.N. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-04, SAFETY SUPPLIES AND EQUIPMENT - DISTRICT WIDE FIRST AND FINAL RENEWAL CONTRACT
COST: $50,000.00 SOURCE: LOCAL, STATE, FED. FUNDS
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7.O. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-07, AWARD JACKETS - FIRST AND FINAL YEAR CONTRACT RENEWAL
COST: $28,000.00 SOURCE: LOCAL FUNDS
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7.P. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-63, SHEET MUSIC AND RELATED SUPPLIES
COST: $40,000.00 SOURCE: FINE ARTS FUNDS
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8. ACTION AGENDA
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8.A. DISCUSSION AND POSSIBLE ACTION REGARDING ADOPTION OF BOARD CENSURE RESOLUTIONS FOR TRUSTEES LUIS G. ALAMIA AND DOMINGA VELA AS REQUESTED BY TRUSTEES MIGUEL FARIAS, LETTY FLORES, AND LETTY GARCIA
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8.B. DISCUSSION AND POSSIBLE ACTION TO APPROVE BOARD OPERATING PROCEDURES
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8.C. DISCUSSION AND POSSIBLE ACTION TO SELECT AGENT OF RECORD/BROKER FOR THE FOLLOWING VOLUNTARY PRODUCTS: ACCIDENT AND CRITICAL ILLNESS
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8.D. APPROVAL OF HIDALGO COUNTY APPRAISAL DISTRICT ALLOCATION OF QUARTERLY PAYMENTS
COST: $239,292.25 SOURCE: LOCAL MAINTENANCE FUNDS
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8.E. APPROVAL OF THE FIRST READING REVISIONS TO LOCAL POLICY FFA (LOCAL): STUDENT WELFARE: WELLNESS AND HEALTH SERVICES
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8.F. APPROVAL OF FIRST READING REVISIONS TO LOCAL POLICY CE(LOCAL): ANNUAL OPERATING BUDGET
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8.G. APPROVAL OF THE FIRST READING OF TASB LOCALIZED POLICY UPDATE 123
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8.H. APPROVAL OF CONTRACT FOR ELECTION SERVICES BETWEEN THE HIDALGO COUNTY ELECTIONS ADMINISTRATOR, ON BEHALF OF HIDALGO COUNTY, AND THE EDINBURG CONSOLIDATED INDEPENDENT SCHOOL DISTRICT
COST: $249,622.79 SOURCE: LOCAL MAINTENANCE FUNDS
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8.I. APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH DRISCOLL CHILDREN'S HOSPITAL RIO GRANDE VALLEY FOR THE PROVISION OF EDUCATIONAL SERVICES
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8.J. APPROVAL OF RESOLUTION NO. 2025-04 OF THE BOARD OF TRUSTEES OF EDINBURG CONSOLIDATED INDEPENDENT SCHOOL DISTRICT REGARDING HOMESCHOOL PARTICIPATION
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8.K. APPROVAL OF THE CONTRACT WITH CATHY L. HERNANDEZ TO SCORE THE TEACHER INCENTIVE ALLOTMENT AND BENCHMARK EXAMS FOR 2024-2025 SCHOOL YEAR
COST: $74,750.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.L. APPROVAL OF THE LETTER OF PROPOSAL BETWEEN RGV VOCATIONAL STAFFING, LLC AND THE EDINBURG CONSOLIDATED INDEPENDENT SCHOOL DISTRICT
EST. COST: $118,750.00 SOURCE: CT GRANT FUNDS
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8.M. APPROVAL TO RENEW THE PURCHASE OF QUIZIZZ APPLICATION ASSESSMENT TOOLS FOR STAAR 2.0 ALIGNED NEW QUESTION TYPES, SHORT CONSTRUCTED RESPONSES, EXTENDED CONSTRUCTED RESPONSES, INFORMAL ASSESSMENTS, STUDENT ACCOMMODATIONS, AND ONLINE READINESS PRACTICE FOR STUDENT ONLINE TESTING DISTRICT-WIDE LICENSING AND TRAINING
COST: $101,400.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.N. APPROVAL TO RENEW NEARPOD/FLOCABULARY ONLINE ENGAGEMENT SOFTWARE DISTRICT-WIDE LICENSING AND TRAINING
COST: $247,553.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.O. APPROVAL TO RENEW PARENTLINK/FINAL SITE ATTENDANCE AND DISTRICT-WIDE EMERGENCY NOTIFICATION SYSTEM
COST: $62,700.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.P. APPROVAL TO RENEW REGION ONE CONSORTIUM SERVICES
COST: $134,762.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.Q. APPROVAL OF YEAR 5 OF 5 LICENSE PAYMENT RENEWAL FOR CISCO CALL MANAGER VOICE FLEX SUBSCRIPTION FOR DISTRICT-WIDE PHONE SYSTEMS
COST: $130,152.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.R. APPROVAL TO RENEW EDUPHORIA SUITE DATA ACCESS SOFTWARE LICENSE
COST: $231,439.34 SOURCE: LOCAL MAINTENANCE FUNDS
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8.S. APPROVAL TO RENEW GOOGLE WORKSPACE FOR EDUCATION PLUS LICENSING FOR 34,000 STUDENTS AND 4,000 STAFF
COST: $144,500.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.T. APPROVAL TO RENEW THE LIGHTSPEED INTERNET CONTENT FILTER AND MOBILE DEVICE MANAGEMENT SOLUTION FOR APPLE IPADS
COST: $68,600.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.U. APPROVAL FOR THE SALE OF THE FEDERAL COMMUNICATIONS COMMISSION CALL SIGN WNC242 LICENSE TO NSAC, LLC, T-MOBILE
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8.V. APPROVAL OF FOLLETT SCHOOL SOLUTION, INC. REGION ONE BID #RFP 23 AGENCY 000115-E1, TO PURCHASE FOLLETT'S DESTINY LIBRARY MANAGER HOSTED SUBSCRIPTION SERVICE AND ACCELERATED READER SEARCH COMPONENT FOR FORTY-ONE LICENSES FOR THE FOUR HIGH SCHOOLS, SIX MIDDLE SCHOOLS, BREWSTER SCHOOL, AND THIRTY ELEMENTARY SCHOOLS
COST: $55,450.37 SOURCE: LOCAL MAINTENANCE FUNDS
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8.W. APPROVAL TO PURCHASE LIBRARY PRINT BOOKS AND EBOOKS FROM AWARDED VENDORS THROUGH REGION ONE ESC LIBRARY AND TECHNOLOGY PURCHASING COOPERATIVE RFP # 23-AGENCY-000115 FOR FISCAL YEAR 2024-2025
COST: $364,600.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.X. APPROVAL OF THE 2024-2025 REGION ONE EDUCATION SERVICE CENTER LIBRARY SERVICES AND INSTRUCTIONAL RESOURCES COOPERATIVE
COST: $120,763.50 SOURCE: LOCAL MAINTENANCE FUNDS
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8.Y. APPROVAL OF MECHANICAL/ELECTRICAL/PLUMBING (MEP) ENGINEER FOR HEATING VENTILATION AND AIR CONDITION (HVAC) IMPROVEMENTS AT HARWELL MIDDLE SCHOOL AND AUTHORIZE ADMINISTRATION TO NEGOTIATE ENGINEERING CONTRACT
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8.Z. APPROVAL OF THE INTERLOCAL PURCHASING SYSTEM (TIPS) QUOTE FOR THE PURCHASE OF TWO (2) AIR COOLED SCREW CHILLERS AND ONE (1) AIR COOLED SCROLL CHILLER AT HARWELL MIDDLE SCHOOL
COST: $606,000.00 SOURCE: CONSTRUCTION FUNDS
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8.AA. APPROVAL OF COMPETITIVE SEALED PROPOSALS (CSP) 22-19, LEASE OF REAL PROPERTIES LOCATED AT THE NORTHWEST CORNER OF 8 MILE NORTH ROAD AND SHARY ROAD WEST OF EDINBURG, TEXAS BEING A 28.585 ACRE AND 38.245 ACRES TRACTS OF LAND OUT OF SECTION 230, TEXAS-MEXICAN RAILWAY, HIDALGO COUNTY, TEXAS - 3RD YEAR TERM CONTRACT RENEWAL
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8.AB. APPROVAL OF FINAL COMPLETION COMPETITIVE SEALED PROPOSAL (CSP) 22-69, FREDDY GONZALEZ ELEMENTARY SCHOOL HEATING AND AIR CONDITION (HVAC) IMPROVEMENTS FUNDED THROUGH THE ELEMENTARY SECONDARY SCHOOLS EMERGENCY RELIEF (ESSER) FUNDS
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8.AC. APPROVAL OF FINAL COMPLETION FOR COMPETITIVE SEALED PROPOSAL (CSP) 22-72, MONTE CRISTO ELEMENTARY SCHOOL HEATING AND AIR CONDITION (HVAC) IMPROVEMENTS FUNDED THROUGH THE ELEMENTARY SECONDARY SCHOOLS EMERGENCY RELIEF (ESSER) FUNDS
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8.AD. APPROVAL OF FINAL COMPLETION FOR COMPETITIVE SEALED PROPOSAL (CSP) 22-74, EISENHOWER ELEMENTARY SCHOOL HEATING AND AIR CONDITION (HVAC) IMPROVEMENTS FUNDED THROUGH THE ELEMENTARY SECONDARY SCHOOLS EMERGENCY RELIEF (ESSER) FUNDS
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8.AE. APPROVAL OF CHANGE ORDER NO. 1 FOR COMPETITIVE SEALED PROPOSAL (CSP) 22-135, SOUTH MIDDLE SCHOOL HEATING AND AIR CONDITION (HVAC) IMPROVEMENTS FUNDED THROUGH THE ELEMENTARY & SECONDARY SCHOOLS EMERGENCY RELIEF (ESSER) FUNDS DECREASING CONSTRUCTION CONTRACT AMOUNT
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8.AF. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 23-103, EMPLOYEE UNIFORMS - FIRST AND FINAL YEAR CONTRACT RENEWAL
COST: $150,000.00 SOURCE: LOCAL MAINTENANCE & FOOD SERVICE FUNDS
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8.AG. APPROVAL OF COMPETITIVE SEALED PROPOSALS (CSP) 23-105 FIRE SPRINKLER INSPECTION AND REPAIR - FIRST AND FINAL YEAR CONTRACT RENEWAL
COST: $66,000.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.AH. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 23-108, LEVER LOCKS AND CYLINDER SUPPLIES - FIRST AND FINAL YEAR CONTRACT RENEWAL
COST: $302,000.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.AI. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-01, DIESEL AND UNLEADED FUEL
COST: $1,800,000.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.AJ. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-03, AWARDS & INCENTIVES - FIRST AND FINAL YEAR CONTRACT RENEWAL
COST: $430,000.00 SOURCE: LOCAL, STATE, FED. FUNDS
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8.AK. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-05, BAND AND STRING INSTRUMENT REPAIR - FIRST AND FINAL CONTRACT RENEWAL
COST: $60,000.00 SOURCE: FINE ARTS FUNDS
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8.AL. APPROVAL OF RFP 24-09, SCHOOL HEALTH AND RELATED SERVICES (SHARS) - FIRST AND FINAL YEAR CONTRACT RENEWAL
COST: $75,000.00 SOURCE: STATE SPECIAL ED. FUNDS
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8.AM. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-10, GREASE TRAPS, SEPTIC TANKS, AND GRIT TRAP CLEANING SERVICE - FIRST AND FINAL YEAR CONTRACT RENEWAL
COST: $51,000.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.AN. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-16, ART SUPPLIES
COST: $90,000.00, SOURCE: FINE ARTS FUNDS
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8.AO. APPROVAL OF COMPETITVE SEALED PROPOSAL (CSP) 24-64, PROMOTIONAL MERCHANDISE AND SERVICES
COST: $325,000.00 SOURCE: LOCAL, STATE, FED. FUNDS
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8.AP. APPROVAL OF CSP 24-65, MISCELLANEOUS GROCERY, STAPLES, CLOTHING AND HARDWARE
COST: $800,000.00 SOURCE: LOCAL, STATE, FED. FUNDS
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8.AQ. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-69, AUTOMOTIVE AND BUS PARTS AND TOOLS
COST: $1,100,000.00 SOURCE: LOCAL, STATE, FED. FUNDS
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8.AR. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-72, FIRE ALARM INSPECTION AND REPAIR
COST: $300,000.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.AS. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-73, INTERCOM SYSTEM REPAIR ONLY
COST: $150,000.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.AT. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-74, OFFICE SUPPLIES AND EQUIPMENT
COST: $1,500,000.00 SOURCE: LOCAL, STATE, FED. FUNDS
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9. CLOSED SESSION
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9.A. Section 551.071--Consultation with Attorney on Any Permitted Subject Including, But Not Limited to:
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9.A.1. Discussion with School Attorney on Item(s) Exempted Under Attorney-Client Privilege
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9.A.2. Update on Pending Litigation
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9.A.3. Review of Contracts for Professional Services with Legal Counsel
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9.A.4. Discussion and Consideration of Settlement Offer Related to ECISD Hurricane Hanna Litigation; CAUSE NO. C-1758-22-M Edinburg CISD v. Zurich American et al.
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9.B. Section 551.072--Deliberation Regarding Real Property
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9.C. Section 551.074--Personnel Matters
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9.C.1. Discussion of Employment For:
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9.C.1.a. PEIMS Supervisor - PEIMS Department
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9.C.1.b. Occupational Therapist - Special Education Department
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9.C.1.c. Coordinator for Textbooks and Instructional Materials - Technology Department
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9.C.2. Discussion of Proposed Termination of Employment for At-Will Employee: Roberto Garcia
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9.C.3. Discussion Regarding Special Education Department Review Conducted by O'Hanlon, Demerath & Castillo
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9.D. Section 551.071--Consultation with Attorney & Section 551.074--Personnel Matters
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9.E. Section 551.076 – Deliberations on Security Devices or Security Audits
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9.F. Section 551.082 - Discipline of a Public School Child
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9.G. Section 551.082(1) - Personally Identifiable Information About Public School Student
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10. OPEN SESSION: ACTION ON ITEMS DISCUSSED IN CLOSED SESSION
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10.A. Section 551.071 - Consultation with Attorney
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10.A.1. Discussion and Possible Action on Potential Insurance Claim Litigation and Hiring Law Firm
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10.A.2. Discussion and Possible Action Regarding Possible Representation for Litigations
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10.A.3. Discussion and Possible Action to Approve Proposed Settlement Agreement
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10.A.4. Update on Pending Litigation
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10.B. Section 551.072 - Deliberation Regarding Real Property
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10.C. Section 551.074 - Personnel Matters
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10.C.1. Consideration of and Possible Action Regarding the Employment of a PEIMS Supervisor for the PEIMS Department
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10.C.2. Consideration of and Possible Action Regarding the Employment of an Occupational Therapist for the Special Education Department
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10.C.3. Consideration of and Possible Action Regarding the Employment of a Coordinator for Textbooks and Instructional Materials for the Technology Department
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10.C.4. Consideration of and Possible Action Regarding Superintendent's Recommendations Concerning Employment, Resignations, Retirements, Non-Renewals, and Terminations
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10.C.5. Consideration of and Possible Action Regarding the Proposed Termination of At-Will Employee: Roberto Garcia
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10.C.6. Consideration of and Possible Action, If Any, Regarding Special Education Department Review Conducted by O'Hanlon, Demerath & Castillo
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10.D. Section 551.071 - Consultation with Attorney & Section 551.074 - Personnel
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10.E. Section 551.082 - Discipline of a Public School Child
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10.F. Section 551.082(1) - Personally Identifiable Information About a Public School Student
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11. ADJOURNMENT
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