November 1, 2023 at 6:00 PM - Special Called Board Meeting
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1. CALL MEETING TO ORDER, CONDUCT ROLL CALL, ESTABLISH QUORUM
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2. PRAYER, PLEDGE OF ALLEGIANCE, AND TEXAS PLEDGE - MR. XAVIER SALINAS
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3. CERTIFICATION OF PUBLIC NOTICE
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4. AWARDS & RECOGNITION
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4.A. Johnny Economedes High School: Recipient of Advance Placement Bronze Achievement Honor Roll and AP Access Award
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4.B. ECISD Bilingual Department: ECISD recognized as One of the Top ESL Districts in Texas
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5. SUPERINTENDENT'S REPORT
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5.A. Presentation of Districtwide State Intruder Detection Audit Report Findings
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5.B. Enrollment Report as of October 27, 2023
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6. PUBLIC COMMENTS
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7. CONSENT AGENDA
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7.A. APPROVAL OF THE MINUTES FOR THE OCTOBER 10, 2023 REGULAR BOARD MEETING
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7.B. APPROVAL OF THE 2023-2024 ECISD STUDENT/PARENT HANDBOOK
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7.C. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE EDINBURG CONSOLIDATED INDEPENDENT SCHOOL DISTRICT AND HEALTH AND HUMAN SERVICES COMMISSION EARLY CHILDHOOD INTERVENTION SERVICES
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7.D. APPROVAL OF REQUEST FOR QUALIFICATIONS (RFQ) 22-55, EDUCATIONAL DIAGNOSTICIAN FOR SPECIAL EDUCATION - FIRST AND FINAL YEAR TERM CONTRACT RENEWAL
COST: $50,000.00 SOURCE: STATE SPECIAL EDUCATION FUNDS
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7.E. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 22-105, IRRIGATION AND SPRINKLER SUPPLIES - FIRST AND FINAL YEAR TERM CONTRACT RENEWAL
COST: $30,000.00 SOURCE: LOCAL MAINTENANCE FUNDS
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7.F. APPROVAL OF COMPETITIVE SEALED PROPOSALS (CSP) 23-105, FIRE SPRINKLER INSPECTION AND REPAIR
COST: $50,000.00 SOURCE: LOCAL MAINTENANCE FUNDS
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7.G. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-10, GREASE TRAPS, SEPTIC TANKS, AND GRIT TRAP CLEANING SERVICE
COST: $32,000.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8. ACTION AGENDA
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8.A. ANNOUNCEMENT OF CONTINUING EDUCATION HOURS EARNED BY BOARD MEMBERS
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8.B. DISCUSSION AND POSSIBLE ACTION TO APPROVE DELINQUENT TAX SERVICE AGREEMENT WITH LINEBARGER GOGGAN BLAIR & SAMPSON, LLP
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8.C. DISCUSSION AND POSSIBLE ACTION TO APPROVE RESOLUTION REGARDING LINEBARGER GOGGAN BLAIR & SAMPSON, LLP DELINQUENT TAX SERVICE AGREEMENT PURSUANT TO TEXAS GOVERNMENT CODE SECTION 2254.1036 AND NOTICE PROVIDED TO THE PUBLIC FOR LEGAL SERVICES NECESSARY TO THE COLLECTION OF DELINQUENT PROPERTY TAXES
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8.D. APPROVAL OF FOLLET SCHOOL SOLUTION, INC. REGION ONE BID #RFP 23 AGENCY 000115-E1, TO PURCHASE FOLLETT'S DESTINY LIBRARY MANAGER HOSTED SUBSCRIPTION SERVICE AND ACCELERATED READER SEARCH COMPONENT FOR FORTY-ONE LICENSE(S) FOR THE FOUR HIGH SCHOOLS, SIX MIDDLE SCHOOLS, BREWSTER SCHOOL, AND THIRTY ELEMENTARY SCHOOLS
COST: $52,735.55 SOURCE: LOCAL MAINTENANCE FUNDS
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8.E. APPROVAL OF COMPETITIVE SEALED PROPOSALS (CSP) 22-19, LEASE OF REAL PROPERTIES LOCATED AT THE NORTHWEST CORNER OF 8 MILE NORTH ROAD AND SHARY ROAD, WEST OF EDINBURG, TEXAS BEING A 28.585 ACRES AND 38.245 ACRES TRACTS OF LAND OUT OF SECTION 230, TEXAS-MEXICAN RAILWAY, HIDALGO COUNTY, TEXAS - 2ND YEAR TERM CONTRACT RENEWAL
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8.F. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 22-102, KITCHEN EQUIPMENT REPLACEMENT PARTS - FIRST AND FINAL YEAR TERM CONTRACT RENEWAL
COST: $60,000.00 SOURCE: FOOD SERVICE FUNDS
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8.G. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 22-122, FIRE SUPPRESSION SYSTEM INSPECTION AND REPAIR - FIRST AND FINAL YEAR TERM CONTRACT
COST: $160,000.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.H. APPROVAL OF REQUEST FOR PROPOSALS (RFP) 23-94, COMMISSIONING FOR VARIOUS CAMPUSES HEATING & AIR CONDITION (HVAC) IMPROVEMENTS FUNDED THROUGH THE ELEMENTARY & SECONDARY EMERGENCY RELIEF (ESSER) FUNDS NEGOTIATED FEE
COST: $72,820.80 SOURCE: ESSER FUNDS
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8.I. APPROVAL OF REQUEST FOR QUALIFICATIONS (RFQ) 23-110, ARCHITECTS AND ENGINEERS FOR THE ON-CALL CIVIL ENGINEERING SERVICES RANKING
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8.J. APPROVAL OF REQUEST FOR QUALIFICATIONS (RFQ) 23-110, ARCHITECTS AND ENGINEERS FOR THE ON-CALL ARCHITECTURAL SERVICES RANKING
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8.K. APPROVAL OF REQUEST FOR QUALIFICATIONS (RFQ) 23-110, ARCHITECTS AND ENGINEERS FOR THE ON-CALL CONSTRUCTION TESTING ENGINEERING SERVICES RANKING
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8.L. APPROVAL OF REQUEST FOR QUALIFICATIONS (RFQ) 23-110, ARCHITECTS AND ENGINEERS FOR THE ON-CALL MECHANICAL, ELECTRICAL, AND PLUMBING (MEP) ENGINEERING SERVICES RANKING
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8.M. APPROVAL OF REQUEST FOR QUALIFICATIONS (RFQ) 23-110, ARCHITECTS AND ENGINEERS FOR THE ON-CALL STRUCTURAL ENGINEERING SERVICES RANKING
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8.N. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-02, CAREER & TECHNICAL EDUCATION SUPPLIES & RELATED ITEMS
COST: $350,000.00 SOURCE: CAREER & TECH. GRANT FUNDS
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8.O. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-06, AUDIO VISUAL SUPPLIES AND EQUIPMENT
COST: $125,000.00 SOURCE: LOCAL, STATE, FED. FUNDS
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8.P. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-15, LIBRARY SUPPLIES
COST: $130,000.00 SOURCE: LOCAL MAINTENANCE FUNDS
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8.Q. APPROVAL OF COMPETITIVE SEALED PROPOSAL (CSP) 24-17, MUSIC SUPPLIES & EQUIPMENT
COST: $185,000.00 SOURCE: FINE ARTS & LOCAL MAINTENANCE FUNDS
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9. CLOSED SESSION
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9.A. Section 551.071--Consultation with Attorney on Any Permitted Subject Including, But Not Limited to:
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9.A.1. Discussion with School Attorney on Item(s) Exempted Under Attorney-Client Privilege
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9.A.2. Update on Pending Litigation
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9.A.3. Review of Contracts for Professional Services with Legal Counsel
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9.A.4. Discussion with Legal Counsel Concerning ECISD v. Zurich American Insurance Company, et al, Cause No. C-1758-22-M, 476th District Court, Hidalgo County, Texas
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9.B. Section 551.072--Deliberation Regarding Real Property
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9.B.1. Discussion Concerning Possible Purchase of Approximately 43.8 Acres Adjacent to Robert Vela High School
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9.C. Section 551.074--Personnel Matters
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9.C.1. Discussion of Employment For:
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9.C.1.a. Counselor - Lee Elementary
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9.C.1.b. Assistant Principal (2 Positions) - Harwell Middle School
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9.C.2. Discussion of Superintendent's Recommendations Concerning Employment, Resignations, Reassignments, Retirements, Non-Renewals and Terminations
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9.C.3. Update on Pending Personnel Investigations
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9.C.4. Discussion of Superintendent's Personnel Update
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9.D. Section 551.071--Consultation with Attorney & Section 551.074--Personnel Matters
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9.E. Section 551.076 – Deliberations on Security Devices or Security Audits
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9.F. Section 551.082 - Discipline of a Public School Child
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9.G. Section 551.082(1) - Personally Identifiable Information About Public School Student
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10. OPEN SESSION: ACTION ON ITEMS DISCUSSED IN CLOSED SESSION
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10.A. Section 551.071 - Consultation with Attorney
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10.A.1. Discussion and Possible Action on Potential Insurance Claim Litigation and Hiring Law Firm
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10.A.2. Discussion and Possible Action Regarding Possible Representation for Litigations
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10.A.3. Discussion and Possible Action to Approve Proposed Settlement Agreement
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10.A.4. Update on Pending Litigation
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10.B. Section 551.072 - Deliberation Regarding Real Property
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10.B.1. Discussion and Possible Action Concerning Purchase of Approximately 43.8 Acres Adjacent to Robert Vela High School
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10.C. Section 551.074 - Personnel Matters
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10.C.1. Consideration of and Possible Action Regarding the Employment of a Counselor for Lee Elementary
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10.C.2. Consideration of and Possible Action Regarding the Employment of an Assistant Principal (2 Positions) for Harwell Middle School
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10.C.3. Consideration of and Possible Action Regarding Superintendent's Recommendations Concerning Employment, Resignations, Retirements, Non-Renewals, and Terminations
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10.D. Section 551.082 - Discipline of a Public School Child
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10.E. Section 551.071 - Consultation with Attorney & Section 551.074 - Personnel
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10.F. Section 551.082(1) - Personally Identifiable Information About a Public School Student
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11. ADJOURNMENT
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