April 8, 2024 at 6:30 PM - Regular Meeting

1. Call to Order

1.A) Invocation and Pledge of Allegiance

2. Public Comment

3. Calendar of Events

4. REPORTS AND PRESENTATIONS

4.A) Student Recognition- Stafford High School Varsity UIL Basketball State Competition

4.B) Library Department Presentation

4.C) Superintendent's Report 

4.D) Other reports from Board members concerning attendance or participation in a board or SMSD-related conference, event, activity, or committee; accolades for an SMSD staff member or other deserving person.

4.D)1. Continuing Education Update

5. Closed Meeting - Closed meeting will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.071 - 551.076 concerning any and all purposes permitted by the Act, including but not limited to the following sections and purposes:
Texas Government Code Sections:

5.A) A. 551.071 For the purpose of a private consultation with the Board's attorney on all subjects or
matter authorized by law

5.A)1. 1. when the governmental body seeks the advice of its attorney about:

5.A)1.a. Pending or contemplated litigation or

5.A)1.b. b. A settlement offer; or

5.A)2.  On a matter in which the duty of the attorney to the governmental body, under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflicts with this chapter;

5.A)3. Consider legal advice regarding items specifically listed on the Agenda.

5.A)4. Consider legal advice regarding Texas Education Code 11.303 and related actions

5.A)5. Consider legal advice regarding bond matters. 

5.B)  551.072 For the purpose of discussing the purchase, exchange, lease, or value of real property:

5.C) 551.073 For the purpose of discussing negotiated contracts for prospective gifts or donations

5.D) 551.074 For the purpose of considering the appointment, employment, resignation, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee

5.D)1.  Consider hiring of professional personnel;

5.D)1.a. Consider appointment of Director of Technology and Cybersecurity. 

5.D)2. Consider renewals, non-renewals and terminations of contracts for professional personnel;

5.D)3. Consider reassignments, renewals, non-renewals and terminations of contracts for professional personnel.

5.D)4. Deliberate Superintendent's Evaluation

5.E) 551.076 For the purpose of considering the deployment, specific occasions for, or implementation of, security personnel or devices

6. Return to Open Session

7. ACTION AND/OR DISCUSSION ITEMS

7.A) Consider approval of Superintendent’s service on the Smart Financial Credit Union Board of Directors pursuant to Tex. Educ. Code 11.201(e)

7.B) Consider approval of revisions to Policy GKD (LOCAL).

7.C) Consider adding Cecil Willis to the CCOC.

7.D) Consider approval of engagement letter with Whitley Penn

7.E) Consider appointment of the Director of Technology and Cybersecurity.

7.F) Consider approval of the award of RFP #230003835 for E-Rate Category Internal Connections and contract with Advanced Networks not to exceed $565,693.72 (SMSD's contribution is not to exceed $111,000) 

7.G)
Consider approval of an agreement with 3Chords Inc. and Therapy Travelers, LLC collectively DBA Epic Special Education staffing (Central Texas Purchasing Alliance-Lamar CISD RFQ #02-2024SE) for Special Education services in an amount not to exceed $94,750.00 for an ending date of August 31, 2024.

7.H) Consider approval of engagement of Whitley Penn (RFQ 22-001) for FY24 audit and related services.

7.I) Discussion and possible action on placing Monica Rasmus and Sadie Williams as co-chairs of the bond range planning committee.

7.J) Discussion and possible action engaging Harris County Department of Education and related actions. 

8. Consent Agenda

8.A) Board Minutes for March 3, 2024, and April 1, 2024

8.B) New Hires

8.C) Payroll Amount - February 2024

8.D) Vendor payments over $50K

8.E) Statements of bills - February 2024

9. FUTURE BUSINESS 

10. Adjournment